T016 CONTRACT ADMINSTRATION

ROLES/RESPONSIBILITES
1. GENERAL ADMINSTRATION
  1. PROVISION OF INFO
    1. ENSURE: - clause 2.10 requires the CA to issue 2 copies of the information referred in the information release schedule
    2. SUPPLY: documents etc clause 2.8
    3. PROVIDE: additional info clause 2.11
  2. FINANCIAL
    1. Certify: Clause 4.6 - the amount of interim payments
    2. Consider: Clause 4.6 - interim valuations
    3. Send: Clause 2.4 - send computations of the adjusted contract sum to the contractor
  3. SUPERVISION
    1. APPROVE: Clause 2.2.1 - quality of materials, goods and workmanship
    2. INSTRUCT: (3.10)
    3. OBTAIN: the contractors consent
    4. ISSUE: (2.25)
    5. (2.17 & 3.5) Consent to the removal of unfixed materials on site 'in writing' or sub letting
    6. MAKE: (2.19) a fair and reasonable EOT in writing
  4. MISC
    1. UNDERTAKE: the role of CDMC
    2. UNDERTAKE: the role of the QS
    3. GIVE NOTICE: (8.4) identifying default by the contractor prior to termination
    4. DIRECT: contractors design portion
2. RECORDS
  1. NOTES OF SITE INSPECTIONS
  2. OFFICE FILES
  3. PHOTOS
3. SITE INSPECTIONS
  1. Frequency is determined by:
    1. Complexity
    2. Calibre of contractor
    3. Progress and stages
    4. CA's terms
  2. Not determined by value
  3. recording of information
    1. date/time
    2. weather
    3. nr & type of operatives on site
    4. onsite instructions
    5. progress
  4. review of quality of workmanship. The CA needs to know whats in the prelims & spec & be familar with codes of practice
  5. review of progress made in relation to the contract programme
  6. check materials against specified
  7. check the works conform to the spec & drawings
  8. records of any measurement of work that may be needed for certification
  9. health & safety
  10. confirm outcomes in writing
4. SITE MEETINGS
  1. formal
    1. progress to date/expected completion/associated risks
    2. contractor reported delays
    3. instructions required
    4. health &safety
    5. employer changes
    6. information required
    7. sequencing of works
    8. input by others i.e. specialists
    9. queries relating to drawings/specification
    10. EOT
    11. claims for loss/expense
    12. valuations
    13. payments
    14. dayworks
    15. quality
    16. review of subcontractors
    17. effectiveness of communications
  2. informal
    1. held on site, with operatives, contracts managers, suppliers, employer
  3. Pre-contract
    1. contacts, intros, emergency info, responsibilites
    2. general matters
      1. confirmation of general arrangements i.e. access, egress, emergency procedures
        enabling works i.e. asbestos, scaffolding etc
      2. licenses & obligations under the Party Wall etc. Act 1996
      3. working hours
      4. site arrangements i.e. welfare
      5. schedule of condition
      6. employer & contractor insurance obligations
      7. VAT status confirmation
    3. Statutory matters
      1. CDM/F10/construction phase plan
      2. fire precautions/means of escape (Regulatory Reform (Fire Safety) Order
      3. confirmation of planning/listed consent
      4. confirmation of building control
      5. confirmation of obligations relating to environmental legislation i.e. site waste, noise, flora/fauna protection, land conttamination
    4. Programme
      1. stages
      2. meetings
      3. payments
      4. valuations
5. REPORTING TO EMPLOYER
6. INSTRUCTIONS
7. TIME
8. VALUATIONS
9. INSTRUCTIONS/VARIATIONS
10. COMPLETION
11. LOSS/EXPENSE
12. ADJUSTED CONTRACT SUM
13. INSOLVENCY OF CONTRACTOR
RELATIONSHIP WITH THE EMPLOYER
OTHER CONSIDERATIONS

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T016 CONTRACT ADMINSTRATION

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