T016 CONTRACT ADMINSTRATION

T016 CONTRACT ADMINSTRATION

1. ROLES/RESPONSIBILITES

   • GENERAL ADMINSTRATION
     • PROVISION OF INFO
       • ENSURE: - clause 2.10 requires the CA to issue 2 copies of the information referred in the information release schedule
       • SUPPLY: documents etc clause 2.8
       • PROVIDE: additional info clause 2.11
     • FINANCIAL
       • Certify: Clause 4.6 - the amount of interim payments
       • Consider: Clause 4.6 - interim valuations
       • Send: Clause 2.4 - send computations of the adjusted contract sum to the contractor
     • SUPERVISION
       • APPROVE: Clause 2.2.1 - quality of materials, goods and workmanship
       • INSTRUCT: (3.10)
       • OBTAIN: the contractors consent
       • ISSUE: (2.25)
       • (2.17 & 3.5) Consent to the removal of unfixed materials on site 'in writing' or sub letting
       • MAKE: (2.19) a fair and reasonable EOT in writing
     • MISC
       • UNDERTAKE: the role of CDMC
       • UNDERTAKE: the role of the QS
       • GIVE NOTICE: (8.4) identifying default by the contractor prior to termination
       • DIRECT: contractors design portion
   • RECORDS
     • NOTES OF SITE INSPECTIONS
     • OFFICE FILES
     • PHOTOS
   • SITE INSPECTIONS
     • Frequency is determined by:
       • Complexity
       • Calibre of contractor
       • Progress and stages
       • CA's terms
     • Not determined by value
     • recording of information
       • date/time
       • weather
       • nr & type of operatives on site
       • onsite instructions
       • progress
     • review of quality of workmanship. The CA needs to know whats in the prelims & spec & be familar with codes of practice
     • review of progress made in relation to the contract programme
     • check materials against specified
     • check the works conform to the spec & drawings
     • records of any measurement of work that may be needed for certification
     • health & safety
     • confirm outcomes in writing
   • SITE MEETINGS
     • formal
       • progress to date/expected completion/associated risks
       • contractor reported delays
       • instructions required
       • health &safety
       • employer changes
       • information required
       • sequencing of works
       • input by others i.e. specialists
       • queries relating to drawings/specification
       • EOT
       • claims for loss/expense
       • valuations
       • payments
       • dayworks
       • quality
       • review of subcontractors
       • effectiveness of communications
     • informal
       • held on site, with operatives, contracts managers, suppliers, employer
     • Pre-contract
       • contacts, intros, emergency info, responsibilites
       • general matters
         • confirmation of general arrangements i.e. access, egress, emergency procedures
           • enabling works i.e. asbestos, scaffolding etc
         • licenses & obligations under the Party Wall etc. Act 1996
         • working hours
         • site arrangements i.e. welfare
         • schedule of condition
         • employer & contractor insurance obligations
         • VAT status confirmation
       • Statutory matters
         • CDM/F10/construction phase plan
         • fire precautions/means of escape (Regulatory Reform (Fire Safety) Order
         • confirmation of planning/listed consent
         • confirmation of building control
         • confirmation of obligations relating to environmental legislation i.e. site waste, noise, flora/fauna protection, land conttamination
       • Programme
         • stages
         • meetings
         • payments
         • valuations
   • REPORTING TO EMPLOYER
   • INSTRUCTIONS
   • TIME
   • VALUATIONS
   • INSTRUCTIONS/VARIATIONS
   • COMPLETION
   • LOSS/EXPENSE
   • ADJUSTED CONTRACT SUM
   • INSOLVENCY OF CONTRACTOR

2. RELATIONSHIP WITH THE EMPLOYER

3. OTHER CONSIDERATIONS