EMAIL WRITING

Formal emails are usually sent to people the writer doesn’t know or to people outside the company. Less formal emails are usually sent to people the writer knows and / or colleagues. If you are not sure how formal your email should be, copy the email style of the person who wrote to you, or use a semiformal style. The following are some guidelines on how to start and end emails with different levels of formality, along with some common phrases used in emails
1. SEMI-FORMAL EMAILS
  1. Use semi-formal emails with people you donot know very well. Sometimes it is difficult to know if the email needs to be formal or semi-formal. It is a good idea to copy the email style of the person who writes to you.
    1. OPENING
      1. Dear John -- Dear Olivia
    2. CLOSING
      1. Thanks -- Best regards --Yours
2. FORMAL EMAILS
  1. Formal emails are similar to letters.
    1. OPENING
      1. Dear Sir or Madam Dear Sir / Madam - Dear Mr Thomas Dear Dr Thomas Dear Ms Smith (use for a married / unmarried woman) Dear John Thomas -
    2. CLOSING
      1. Yours faithfully (UK) Sincerely (US) - Regards Yours sincerely (UK) Sincerely (US)
    3. CONTRACTIONS
      1. When writing for male mails do not use contractions,such as I’m , didn’t, you’ll, etc. Formal I am writing to ask for some information. Informal I’m writing to ask for some information.
3. INFORMAL EMAILS
  1. In many companies, informal emails are sent between colleagues.
    1. OPENING
      1. Hi John Hello Olivia Hi (Use Hi or Hello without the person’s name.) Hello John (Start the email with the person’s first name.) J (Invery informal situations, youcanwritethe firstletter of theperson’sname.This is for someone called John.
    2. CLOSING
      1. Best wishes All the best Thanks John (You can close an email with just your first name) J (Invery informal situations, youcanwritethe firstletter of yourname.This is a closing for someone called John)
OTHER EXAMPLES OF EMAIL WRITING
1. STRUCTURE
  1. SALUDO (Greetings) INTRODUCCIÓN (Introduction) CUERPO (Body) CONCLUSIÓN (Conclusion)
2. INTRODUCTION
  1. I am writing with regard to… Le escribo con respecto a… --I am writing in connection with… Le escribo en relación a… -- I am emailing in reference to… Le envío este correo en referencia a… --I am writing to inform you that… Le escribo para informarle de… -- I am contacting you to… Me pongo en contacto con usted… --I am happy to inform you that… Me alegra informarle que… -- I would like… Me gustaría…
3. TEXT BODY
  1. ADEMÁS: furthermore, moreover, in addition… --AUNQUE / SIN EMBARGO: although, though, however, nevertheless… --POR OTRO LADO: On the other hand --POR LO TANTO: therefore --COMO RESULTADO / COMO CONSECUENCIA: as a result / as a consequence…
4. FIRED
  1. Best wishes: Los mejores deseos saludo Kind regards: un cordial saludo Best regards: un cordial saludo Sincerely: atentamente Best: saludos --Regards: saludos / un saludo --Thanks: gracias --Many thanks: muchas gracias
5. CONCLUSION
  1. Thanks you for you help Gracias por tu ayuda  I look forward to hearing from you Espero sus noticias. --Thanks in advance Gracias por adelantado. --Please, feel free to contact me if you have any questions Por favor, si tiene alguna duda contacte conmigo. --If you have any questions, do not hesitate to contact me No dude en ponerse en contacto conmigo si tiene alguna pregunta. --Let me know if you need anything else Infórmeme si necesita algo más
6. VOCABULARY

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EMAIL WRITING

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