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MA Chapter 43

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12th grade Medical Assistant Quiz am MA Chapter 43, erstellt von sarah wood am 12/04/2018.
sarah wood
Quiz von sarah wood , aktualisiert more than 1 year ago
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Zusammenfassung der Ressource

Frage 1

Frage
Ellen is preparing a new paper-based medical record for a patient whose name is Michael T. van Allen. What two letters should she affix to the medical record?
Antworten
  • AL
  • MI
  • MV
  • VA

Frage 2

Frage
What does Ellen consider the primary reason for using color-coded letter labels on paper-based medical records?
Antworten
  • To protect patient confidentiality
  • To distinguish between records of patients with similar names
  • To reduce the risk of filing records incorrectly
  • To distinguish between the patients of different physicians

Frage 3

Frage
When Ellen removes paper-based medical records from the files for patients to be seen the following day, what does she place in the file where the record is normally stored?
Antworten
  • Nothing
  • Outguide
  • Tab divider
  • Plain manila folder

Frage 4

Frage
Ellen is arranging paper-based medical records for filing. Which of the following records would be filed first?
Antworten
  • Jones, Amy L.
  • Jones, Louise
  • Johnson, Amy L.
  • Jones, K.W.

Frage 5

Frage
If Ellen is preparing a paper-based medical record for a new patient, which of the following supplies or equipment will not be required?
Antworten
  • Stapler
  • Name label
  • Two-hole punch
  • Set of medical record dividers

Frage 6

Frage
If Ellen’s office removes inactive paper-based records to separate storage when the patient has not been seen for more than 3 years, records with labels for which of the following years will be removed at the end of 2016?
Antworten
  • 2014
  • 2015
  • Both 2014 and 2015
  • Neither 2014 or 2015

Frage 7

Frage
When Ellen is sorting reports to place in the paper-based medical records, what should she check for?
Antworten
  • Patient name on the report
  • Physician initials
  • Date of service
  • Official hospital seal

Frage 8

Frage
When selecting a storage area for inactive paper-based medical records, which of the following factors should Ellen be most concerned with?
Antworten
  • Control of relative humidity
  • Presence of at least two windows
  • Temperature above 74 °F
  • At least five feet of space between all shelving units

Frage 9

Frage
Ellen also uses the alphabetic method to file business correspondence. Under which letter would she file correspondence from The Harris Office Supply Company?
Antworten
  • C
  • H
  • O
  • T

Frage 10

Frage
Which of the following filing methods would be most useful for Ellen to file folders containing instructional brochures for patients?
Antworten
  • Numeric
  • Subject
  • Chronological
  • Geographic

Frage 11

Frage
A medical record is a written document of the important information regarding a patient.
Antworten
  • True
  • False

Frage 12

Frage
The medical record includes the patient’s health history, treatment, and progress notes.
Antworten
  • True
  • False

Frage 13

Frage
Each patient must sign a Notice of Privacy Practices acknowledgement form.
Antworten
  • True
  • False

Frage 14

Frage
The patient’s name appears on the file folder label in the following order: first name, middle name, last name.
Antworten
  • True
  • False

Frage 15

Frage
Color-coded labels are attached to the full cut side tab of the file folder.
Antworten
  • True
  • False

Frage 16

Frage
The patient’s registration form should be placed in front of the medical record.
Antworten
  • True
  • False

Frage 17

Frage
Punch holes in forms for the patient’s medical record using a 3-hole punch.
Antworten
  • True
  • False

Frage 18

Frage
In alphabetic filing, legal names are used to identify the indexing units.
Antworten
  • True
  • False

Frage 19

Frage
In an alphabetic filing system, the patient’s last name is the first indexing unit.
Antworten
  • True
  • False

Frage 20

Frage
In an alphabetic filing system, all records are cross-indexed.
Antworten
  • True
  • False

Frage 21

Frage
If the first and second indexing units are the same, the record of a patient with no middle name or initial will come before the record of a patient with a middle name.
Antworten
  • True
  • False

Frage 22

Frage
Business names are indexed in the order of the words in the name including articles such as a, an, and the.
Antworten
  • True
  • False

Frage 23

Frage
Prefixes with the last name (such as de, van, or Mc) are indexing units after the patient’s middle name.
Antworten
  • True
  • False

Frage 24

Frage
If a patient uses an abbreviated first name or nickname as a first name, it should be used as the first indexing unit.
Antworten
  • True
  • False

Frage 25

Frage
Hyphenated names are indexed as one unit whether first names or last names.
Antworten
  • True
  • False

Frage 26

Frage
Titles or seniority terms like Jr. or Dr. are considered the third indexing unit.
Antworten
  • True
  • False

Frage 27

Frage
To file records alphabetically, first sort the records by last name, and then sort records of the same last name by first name.
Antworten
  • True
  • False

Frage 28

Frage
In order to create a numeric filing system for medical records, each patient must be assigned a number.
Antworten
  • True
  • False

Frage 29

Frage
It is easier to identify the correct patient record using a numeric filing system when several patients have the same last name.
Antworten
  • True
  • False

Frage 30

Frage
Terminal digit filing usually uses a four-digit number.
Antworten
  • True
  • False

Frage 31

Frage
In terminal digit filing, if numbers are in groups of two digits, the final group of numbers is the first filing unit.
Antworten
  • True
  • False

Frage 32

Frage
If terminal digit filing is used, the numbers of the newest or most active patient are all in the same section of the file shelves.
Antworten
  • True
  • False

Frage 33

Frage
In the consecutive numeric filing system, numbers are arranged from lowest to highest
Antworten
  • True
  • False

Frage 34

Frage
If the office uses index cards in an outguide when records are in use, remove the outguide from the shelf and the index card from the outguide when the record is replaced in the file.
Antworten
  • True
  • False

Frage 35

Frage
All paper reports that come into the medical office should be reviewed by the physician and initialed before they are filed into a patient’s record.
Antworten
  • True
  • False

Frage 36

Frage
After reading a paper report, the physician may write a note for the medical assistant to follow up before filing the report.
Antworten
  • True
  • False

Frage 37

Frage
Reports are filed in chronological order in the correct section of the chart after previous reports of the same type
Antworten
  • True
  • False

Frage 38

Frage
Paper medical records often have prongs that allow parts of the record to be easily removed to facilitate filing reports.
Antworten
  • True
  • False

Frage 39

Frage
To avoid misplacing files, always use outguides to indicate who has removed a record.
Antworten
  • True
  • False

Frage 40

Frage
If a record is missing, it isn’t important to look for it, because it will probably turn up eventually.
Antworten
  • True
  • False

Frage 41

Frage
Reports with tears should be mended before filing to help keep them in good condition.
Antworten
  • True
  • False

Frage 42

Frage
Remove paper clips from pages and staple if necessary before filing.
Antworten
  • True
  • False

Frage 43

Frage
It is more efficient to file each report separately than to sort all reports and then file them into the medical record.
Antworten
  • True
  • False

Frage 44

Frage
Place an outguide into the file to mark a record’s place when you remove a record to add a report.
Antworten
  • True
  • False

Frage 45

Frage
Which of the following types of medical records may be reviewed to record statistical information?
Antworten
  • Paper medical records
  • Electronic medical records
  • Both paper medical records and electronic medical records
  • Neither paper medical records nor electronic medical records

Frage 46

Frage
Which of the following are true about both paper medical records and electronic medical records?
Antworten
  • They provide for continuity of care.
  • They provide an ongoing record of the patient’s state of health.
  • They are legal documents if there is a question about care given.
  • They usually include information form more than one source.
  • All of the above.

Frage 47

Frage
What usually happens to the paper medical record after a medical office transitions to an electronic health record system?
Antworten
  • It is scanned into the electronic medical record but kept available
  • It is scanned into the electronic medical record and then shredded.
  • Baseline data and recent information is scanned into the electronic record, and the paper record is photographed and stored digitally.
  • Baseline data and recent information is scanned into the electronic record, and the paper record is kept available for two to three years

Frage 48

Frage
What is used to hold medical records if they are filed in an ordinary file cabinet?
Antworten
  • Manila folders with one or more tabs on the side that opens
  • Manila folders with full-cut side tab
  • Expanding file folders that open from the top
  • Legal size file folders without tabs or metal fasteners

Frage 49

Frage
What is true about labels used on paper medical records?
Antworten
  • Each letter of the alphabet is assigned a different colored label
  • They are only used for an alphabetic filing system
  • Pressure-sensitive self-adhesive labels are usually used
  • A new label is applied each time the patient visits the office

Frage 50

Frage
What is used to hold the medical records if the medical office uses a paper medical record?
Antworten
  • Vertical drawer file cabinets
  • Open-shelf filing units arranged horizontally
  • Shelf filing units with pull-down fronts
  • Lateral drawer file cabinets
  • All of the above

Frage 51

Frage
What is always necessary if a paper medical record system is used?
Antworten
  • A means to back up data every day
  • A means to lock the medical record storage cabinets or storage room
  • A means to maintain high humidity in the medical record storage area
  • Color-coded labels or file folders to facilitate identification of records

Frage 52

Frage
When is it recommended that file folders used to hold paper medical records be broken down into two folders?
Antworten
  • When the width of the folder reaches 1/4 inch
  • when the width of the folder reaches 3/4 inch
  • when the width of the folder reaches 1 1/2 inch
  • when the width of the folder reaches 2 inches

Frage 53

Frage
What is an outguide?
Antworten
  • A stiff piece of paper or plastic that is placed in a file when a medical record is removed
  • A metal device that facilitates removing a medical record from the filing cabinet or shelf
  • A metal divider that is placed on file shelves at specified intervals to support the records
  • An index card that is filled out to identify who has taken a medical record from the file

Frage 54

Frage
Which of the following is an indirect method of filing?
Antworten
  • Subject
  • Numeric
  • Chronologic
  • Alphabetic

Frage 55

Frage
What is an advantage of using color-coded labels or folders?
Antworten
  • It preserves patient confidentiality.
  • It simplifies removal of inactive records.
  • It reduces the risk of misfiling
  • It simplifies the process of creating the record

Frage 56

Frage
If the office is using a color-coded system, who needs to know the meaning of the colors in use?
Antworten
  • All office staff
  • Both office staff and patients
  • Only the medical assistants
  • Office staff and staff of the insurance companies billed by the office

Frage 57

Frage
In a paper medical record system, how are laboratory reports often filed if they are smaller than 9×12 inches?
Antworten
  • Using chart dividers
  • From the top as separate short pages
  • Using mounting sheets, with the oldest report in front on top
  • Using mounting sheets, with the oldest report at the back on the bottom

Frage 58

Frage
What is an indexing unit in an alphabetic filing system for medical records?
Antworten
  • The patient’s full name
  • Each color-coded label placed on the medical record
  • Each part of a patient’s name
  • Each letter of a patient’s name

Frage 59

Frage
What is the first indexing unit in alphabetic filing?
Antworten
  • First name
  • Last name
  • Middle initial
  • Professional title

Frage 60

Frage
What is the second indexing unit in alphabetic filing?
Antworten
  • First name
  • Last name
  • Middle initial
  • Second letter of the last name

Frage 61

Frage
If two patients have exactly the same name, what information is used to put their medical records in order?
Antworten
  • Birth date
  • Chronologic age
  • Birthplace
  • Street address

Frage 62

Frage
Which filing system used for paper medical records protects patient identity most successfully?
Antworten
  • Subject
  • Alphabetic
  • Numeric
  • Cross-indexed

Frage 63

Frage
Which of the following would be filed first?
Antworten
  • Jones, Jane
  • Jones, Louise
  • Jones, Kristine
  • Jones, L. W.

Frage 64

Frage
Using the alphabetic system of filing, what would “The Harris Office Supply Company” be filed under?
Antworten
  • T
  • H
  • O
  • C

Frage 65

Frage
Which of the following names would be filed first?
Antworten
  • David de Long
  • Winston De La Mare
  • Jacob De Laray
  • Martha Delmarven

Frage 66

Frage
Which of the following names would be filed last?
Antworten
  • Bower, E. Lawrence
  • Bower, Edgar
  • Bower, Edgar Lawrence
  • Bower, E. L.

Frage 67

Frage
Which of the following names would be filed first?
Antworten
  • St. James, Anne Marie
  • St. Charles, Josephine
  • St. Joseph, Joseph
  • St. Elmo, Elmer

Frage 68

Frage
If Mary Jane Mitchell marries John L. Walker, which of the following names might Mary Jane choose to use as her married name?
Antworten
  • Mary Jane Walker
  • Mary Jane Mitchell
  • Mary Jane Walker-Mitchell
  • Mary Walker Mitchell
  • All of the above

Frage 69

Frage
Which of the following is NOT an advantage of using a numeric filing system?
Antworten
  • It is easier to preserve patient confidentiality.
  • It is easier to identify patients when several patients have the same name.
  • Fewer label colors are required to mark the medical records.
  • A separate system must be maintained to link the patient’s name with the numbering system

Frage 70

Frage
If the terminal digit filing system is used, what is the first filing unit for the number 01-68-72-59?
Antworten
  • 01
  • 59
  • 68
  • 72

Frage 71

Frage
If the terminal digit filing system is used, which of the following medical record numbers comes first in the files?
Antworten
  • 02-19-81-86
  • 19-44-01-10
  • 32-94-47-03
  • 72-81-19-02

Frage 72

Frage
If a chronological numeric filing system is used, which of the following medical records comes last in the files?
Antworten
  • 0219
  • 1944
  • 3294
  • 7281

Frage 73

Frage
Which of the following makes it easier to find a paper medical record that has been removed from the files?
Antworten
  • Handing the paper medical record from one person to another until everyone who needs to use it is finished
  • Filling out a card to place in the outguide for every record that was removed
  • Placing medical records in stacks that have no more than five records each
  • Keeping the medical records in good repair by securing loose pages and mending tears
  • All of the above

Frage 74

Frage
Where should the medical assistant’s paper tickler files be stored?
Antworten
  • Near the inactive medical record files
  • In a locked cabinet
  • In a desk or file cabinet near where the medical assistant usually sits
  • In the patient waiting room

Frage 75

Frage
If the subject method of filing is used for folders, which of the following would be filed first?
Antworten
  • Bank accounts
  • Cleaning services
  • Pharmaceutical companies
  • Medical supply companies

Frage 76

Frage
What must occur before a piece of correspondence can be filed in a patient’s paper medical record?
Antworten
  • It must be indexed.
  • It must be coded.
  • It must be annotated
  • It must be initialed by the physician.

Frage 77

Frage
In what order are documents filed into a section of the source-oriented medical record?
Antworten
  • The order in which they are received in the office
  • With the oldest date first
  • In reverse chronologic order (most recent first)
  • In random order

Frage 78

Frage
What determines the classification of “inactive” for a medical record?
Antworten
  • State law
  • Federal regulations
  • Office policy
  • OSHA recommendations

Frage 79

Frage
How long should the medical records of minors be kept?
Antworten
  • Indefinitely—no medical record should ever be destroyed
  • Until the patient becomes 18 years of age.
  • Until the patient becomes 21 years of age.
  • Until the patient reaches the age of majority plus the number of years for the statute of limitations in that particular state

Frage 80

Frage
When can a physician destroy a patient’s file?
Antworten
  • If the patient was treated only once.
  • When the record has been inactive at least seven years after the statute of limitations has expired
  • If the patient transfers to another physician.
  • Legally, medical records can never be destroyed.

Frage 81

Frage
Which of the following is the least common method for backing up the electronic medical record?
Antworten
  • DVD optical disks
  • External hard drive
  • External tape drive
  • Network storage

Frage 82

Frage
Why are inactive records removed from the active file area in most offices?
Antworten
  • To avoid confusion between active and inactive files
  • To create more space for the records of new patients
  • Because they are no longer necessary for billing
  • To protect them from constant wear and handling

Frage 83

Frage
What is a guideline for the storage of backup copies of electronic medical records?
Antworten
  • If possible, they should be stored off site in a secure location.
  • They should be stored in a locked file cabinet in the office.
  • Their storage area should always be protected from light.
  • They should be encrypted so that only the system administrator can load them into the computer.

Frage 84

Frage
Which of the following should be avoided in a storage area for inactive medical records?
Antworten
  • Relative humidity between 48% and 52%
  • Keeping lights off unless someone is actually present in the storage area
  • Dust and exposure to insects
  • Secondary aisles that are only 3 feet wide
  • All of the above

Frage 85

Frage
A numeric filing system is only used for problem-oriented medical records (POMR).
Antworten
  • True
  • False

Frage 86

Frage
It is common for paper medical records to be filed based on the date of the patient’s last visit.
Antworten
  • True
  • False

Frage 87

Frage
If paper medical records are stored in file cabinets, it is more common to use lateral drawer file cabinets than vertical drawer file cabinets.
Antworten
  • True
  • False

Frage 88

Frage
File folders used for paper medical records are similar to loose-leaf notebooks.
Antworten
  • True
  • False

Frage 89

Frage
A sorter is a device that facilitates placing documents in alphabetic or numeric order.
Antworten
  • True
  • False

Frage 90

Frage
If a patient has a hyphenated last name, it may be helpful to cross-index the medical record in an alphabetic filing system.
Antworten
  • True
  • False

Frage 91

Frage
In an alphabetic filing system, the name Helen Walker Durand would be filed after Helen Walker-Durand.
Antworten
  • True
  • False

Frage 92

Frage
A large practice is more likely to use a terminal digit numeric filing system than a chronologic numeric filing system.
Antworten
  • True
  • False

Frage 93

Frage
Most offices that use paper medical records place a sticker identifying the year of the patient’s last visit on the outside of the chart to facilitate identifying active records.
Antworten
  • True
  • False

Frage 94

Frage
The medical record of a Medicare patient must be retained for at least ten years after the last contact with the patient.
Antworten
  • True
  • False
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