planning process group

Ch 6:
project schedule management
(Knowledge area)

project schedule management main concepts

project schedule management
how to create a schedule

Example of how the schedule development methodology, scheduling tools, and project schedule management outputs interact to create the project schedule model

Adaptative planning

Emerging practices and tendencies in project schedule management

Emerging practices and tendencies in project schedule management:
Iterative scheduling with a backlog

Iterative scheduling with a backlog - When to use

Iterative scheduling with a backlog - Benefits

Emerging practices and tendencies in project schedule management:
on demand schedule

on demand schedule - when to use

Tailoring considerations to the project schedule management processes application

Considerations for Adaptative/Agile environments

Process: 6.1 - Plan schedule management
Knowledge area: schedule management

Plan schedule management benefits

Plan the schedule managment inputs

Plan the schedule management Tools and Techniques

Plan the schedule management Tools and Techniques:
Data analysis (alternative analysis)

Plan the schedule management outputs

Plan the schedule management output:
The schedule management plan

What the schedule management plan describes

What the schedule management plan describes: iteration duration

What the schedule management plan describes:
the estimated duration accuracy level

What the schedule management plan describes:
controlling limits

What the schedule management plan describes:
performance measurement rules or EVA (earned value analysis) rules

Process: 6.2 - Define activities
Knowledge area: schedule management

Define activities benefits

Define activities inputs

Remember: scope baseline

Define activities tools and techniques

Define activities tools and techniques: decomposition

Define activities tools and techniques: successively waves planning

Define activities Outputs

Define activities Outputs: List of activities

Define activities Outputs:
Activities attributes

Milestones

Define activities Outputs:
Milestones List

Define activities Outputs:
Change requests

Define activities Outputs:
Project plan updates

Process 6.3: Sequence activities
Knowledge area: schedule management

Why sequence activities?

Sequence activities benefits

Sequence activities inputs

Sequence Activities Tools and Techniques

Sequencing appropriately

The foundation of the project schedule

Dependencies between tasks

Sequence Activities Tools and Techniques:
Activity-on-node (médodo do diagrama de precedência MDP)

Activity-on-node (médodo do diagrama de precedência MDP) example

Activity-on-node types of dependencies/logical relations

Activity-on-node types of dependencies/logical relations:
Finish to Start (FTS)

Activity-on-node types of dependencies/logical relations:
Finish to Finish (FTF)

Activity-on-node types of dependencies/logical relations:
Start to Start (STS)

Activity-on-node types of dependencies/logical relations:
Start to Finish (STF)

Logical relationships examples:
FTS: you must pour the milk into the mug before warming it
FTF: writing a document before editing it.
STS: initiation of one project depends upon when another project is begun.
STF: the implementation of a new system must start before the old one can be turned off.

Important to know about logical relationships

Most x Least used types of logical relations in project management

Sequence Activities Tools and Techniques:
Dependency integration and determination

Dependencies attributes:
Mandatory (Hard logic)

Dependencies attributes: discretionary (Soft Logic)

Dependencies attributes:
external

Dependencies attributes:
internal

Sequence Activities Tools and Techniques:
Lead and Lag time

Sequence Activities Tools and Techniques:
How to use Lead and Lag time

lead time

Lag time

Sequence Activities Outputs

Sequence Activities Outputs:
project schedule network diagram

Path convergence

Path divergence

Process 6.4: Estimate activity durations
Knowledge area: schedule management

Estimate activity durations benefits

Estimate activity durations inputs

Influencing factor to estimate activity duration

The calculation to estimate the duration

Other influencing duration factors

influencing duration factors:
the Law of Diminishing Returns

the Law of Diminishing Returns in words and image

When a new person enters the team, the following results may be noticed:

The team may actually need more capacity and, therefore, the throughput will increase a lot and the return on the investment will be fast reached — increasing returns.
The team can still absorb an extra person, but the throughput gained with the addition is low, resulting on long term returns — decreasing returns.

The team is saturated and the new teammate makes everyone compete for tasks and invest extra time to coordinate the activities, which causes a decrease in the team’s throughput — negative returns.

influencing duration factors:
team motivation

Estimate activity durations tools and techniques

Estimate activity durations tools and techniques:
Analogous Estimation

Estimate activity durations tools and techniques:
Parametric Estimation

Estimate activity durations tools and techniques:
PERT Method

PERT Method formula

Estimate activity durations tools and techniques:
Bottom-up estimation

Estimate activity durations tools and techniques:
Data analysis

Estimate activity durations outputs

Estimate activity durations outputs:
duration estimates

Estimate activity durations outputs:
estimations basis

Estimate activity durations outputs:
updates in the project documents

Process 6.5: Develop schedule
Knowledge area: schedule management

Develop schedule benefits

Key steps to define schedule

Develop schedule inputs

Develop schedule tools and techniques

Develop schedule tools and techniques:
project schedule network analysis

Develop schedule tools and techniques:
Critical path

Total float (or just float)

How to calculate the total float

free float

How to calculate the free float

Important about the critical path technique

Develop schedule tools and techniques:
Critical path uses

Combining the develop schedule critical path technique with the estimate duration PERT technique

Develop schedule tools and techniques:
resource optimization

resource optimization techniques: Resource leveling

How to level resources

resource optimization techniques: Resource smoothing:

Resource smoothing application

How to smooth resources

Differences between Resource leveling and smoothing

Develop schedule tools and techniques:
data analysis

data analysis technique:
What-if scenario analysis

How to use the what-if scenario analysis

data analysis technique:
simulation

Simulation terms:
Variance

Simulation applicability

Most common simulation technique:
Monte Carlo

How the Monte Carlo Simulation Technique is used

Develop schedule tools and techniques:
schedule compression

Schedule compression applicability

schedule compression techniques:
crashing

Crashing Goal

Important to consider when crashing

How to crash

schedule compression techniques:
fast tracking

fast-tracking applicability

Risks of fast-tracking

Differences between crashing and fast-tracking

Develop schedule tools and techniques:
PMIS (Project Management Information System)

Develop schedule tools and techniques:
Agile release planning

Tips to make release planning effective

Agile release planning example

Develop schedule Outputs

Develop schedule Outputs:
schedule baseline