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OCR ICT AS Level - Characteristics of standard applications software and application areas (Chapter 3)

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Quiz on OCR ICT AS Level - Characteristics of standard applications software and application areas (Chapter 3), created by Lucy Hayfield on 21/03/2015.
Lucy Hayfield
Quiz by Lucy Hayfield, updated more than 1 year ago
Lucy Hayfield
Created by Lucy Hayfield about 9 years ago
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Resource summary

Question 1

Question
Which of the following could you create with word processing software?
Answer
  • Letters, memos, reports
  • Tables, graphs, calculations
  • Letters, tables, emails
  • Reports, graphs, notes

Question 2

Question
Word processing software uses WYSIWYG. What does WYSIWYG stand for?
Answer
  • What you see is what you get
  • When you swap invitations with yellow giraffes
  • Will you study ict when you graduate
  • What you see is what you give
  • When you support ict with your graphics

Question 3

Question
What is the main difference between a word processing package and a desktop publishing package?
Answer
  • A word processing package focuses on the creation of text based documents, a DTP package focuses on creating a composite publication.
  • A DTP package focuses on the creation of text based documents, a word processing package focuses on creating a composite publication.
  • A word processing package focuses on creating graphs and tables, a A DTP package focuses on creating letters and memos.
  • A DTP package is cheaper and easier to use than a word processing package.

Question 4

Question
What are the main similarities between word processing packages and desktop publishing packages?
Answer
  • Many features found in a word processing package, such as macros and style sheets, can also be found in DTP packages too.
  • The options presented look exactly the same in both packages and can be used in the same way.
  • Both packages are free of charge and can be used by anyone of any technical ability.
  • You can sync the data in a word processing package with data found in a DTP package with a different software provider.

Question 5

Question
Spreadsheet packages enable the user to present mathematical models only.
Answer
  • True
  • False

Question 6

Question
Which three of the following can you do in a spreadsheet package?
Answer
  • Create graphs to present data
  • Create 'what-if?' questions for goal seeking
  • Data pattern analysis
  • Create presentations with animations
  • Produce graphical models of objects
  • Give cells and ranges identical names

Question 7

Question
Database packages enable the user to handle data, such as sorting and searching.
Answer
  • True
  • False

Question 8

Question
What are two characteristics of database packages?
Answer
  • You can create relationships between tables to allow the data to be joined together.
  • Data can be sorted by different methods and different fields.
  • They are easy to use and need little training to do so.
  • You can create word documents which can then be sent via email.
  • The software is cheap to purchase and easy to set up.

Question 9

Question
What is the official name for application software used in the creation of web pages?
Answer
  • Web producing software
  • Web authoring software
  • Web standardisation software
  • Web editing software

Question 10

Question
What are three features of software packages that are used to create web pages?
Answer
  • The user interface is quite technical so training may be needed to use it.
  • HTML is the code used which represents the web pages.
  • Templates and wizards are available in the packages.
  • You are only allowed to add images that are found in the clip-art library of the software.
  • Individual web pages and hyperlinks created within the package must all be linked to the same source.
  • All webpages and websites created will have a web address that ends in '.com'.

Question 11

Question
What does CGI stand for?
Answer
  • Common Gateway Interface
  • Computer Graphics Interface
  • Computer Generating Interface
  • Composing Graphs Interface

Question 12

Question
What are four advantages of using web authoring software rather than using other applications to create web pages?
Answer
  • The exact effects required can be developed.
  • A site manager can be used - If the name of a page is changed, then all links to that page within the site are automatically updated.
  • The software required is easy to use by anyone of any ability.
  • What you see is what you get (WYSIWYG)
  • Wizards for specific tasks are built in and can help you to carry out particular tasks.
  • The custom domain name used for your website is free of charge once uploaded to the internet.

Question 13

Question
What are two disadvantages of using standard applications software rather than web authoring software?
Answer
  • Lots of technical knowledge is required with standard applications software.
  • It is very difficult to get a page to look exactly how it is wanted.
  • You have to install standards applications software, whereas web authoring software is already installed on your computer so there will be no additional cost.
  • The code created is messy and is not always compatible with all browsers.
  • There are lots of tools available to use in standard applications software.

Question 14

Question
What do personnel systems do?
Answer
  • Stores details of products sold by an organisation.
  • Provide information about the personnel who work in an organisation.
  • Publish information about personnel who work in an organisation on the company's website.
  • Remove information about personnel who work in an organisation if that person has been working at the company for more than 6 months.
  • Remove information about the personnel who work in an organisation if they feel that the information is irrelevant.

Question 15

Question
Stock control is a system that knows how much of each item is in stock.
Answer
  • True
  • False

Question 16

Question
Which five of the following must a stock control system have?
Answer
  • A list of all stock items and the suppliers
  • Know the minimum and maximum stock levels
  • Predict stock requirements based on previous sales
  • Work out how much to order
  • Store previous sale figures
  • Store personal details of all of the suppliers
  • Predict how long it will take for the delivery companies to deliver stock
  • Check current stock to see if any products need to be replaced

Question 17

Question
Which of the following best describes an invoice?
Answer
  • A document issued by an organisation to a customer, showing the products, quantities and agreed prices for the products/services that have been provided.
  • A shared file which can be seen by the customer and organisation, which shows all of the customer's personal details.
  • A letter sent to a customer from an organisation, which shares details of the customer's recent purchases from that company.
  • A report shared between organisations, showing recent communications between the organisations such as deliveries and stock control.

Question 18

Question
What are the three main ways of booking?
Answer
  • Telephone, the internet, person/post/fax
  • Email, telephone, forms
  • Social networking sites, person/post/fax, email

Question 19

Question
Timetabling systems allow the user to see the final details of their travel times.
Answer
  • True
  • False

Question 20

Question
It is possible to change the route of a journey with an in-car system whilst in the middle of it.
Answer
  • True
  • False

Question 21

Question
Which of the following best describes training?
Answer
  • Teaching people how to do a particular task.
  • The imparting of knowledge and skills to achieve a designated task.
  • Giving people time to fully understand how something is done before they do it themselves.
  • Watching somebody do a particular task, then copying what they have just done.

Question 22

Question
Which one of the following systems are self paced?
Answer
  • Stock control systems
  • Invoicing systems
  • Route-finding systems
  • Training systems

Question 23

Question
A wizard facility assists the user to produce the final product.
Answer
  • True
  • False

Question 24

Question
What are three advantages of using wizards?
Answer
  • They save time for the inexperienced user
  • They ensure that no important information is missing
  • There is an element of user friendliness
  • The end documents end up looking identical
  • The end product will fully meet the needs of the user

Question 25

Question
Style sheets are used to set out layouts.
Answer
  • True
  • False

Question 26

Question
What are two disadvantages of using style sheets?
Answer
  • Someone needs to develop the style before it can be set as a template
  • Every page in the document will end up looking different from each other
  • They can be restrictive and not fully meet the needs of the document being produced
  • Only one person can work on one part of the document at a time

Question 27

Question
Which of the following best describes a macro?
Answer
  • A slide used at the beginning of a presentation, which sets the layout of the rest of the slides.
  • A series of instructions that allow the user to carry out a certain task.
  • A set of stored commands that can be replayed by pressing a combination of keys or a button.
  • A specific task carried out by the computer.

Question 28

Question
What are two disadvantages of using a macro?
Answer
  • Users must know and remember the key combinations to run the macro.
  • You have to pay a price for each macro that you use.
  • Macros can only be created for a small number of tasks per document.
  • Errors may occur if the conditions when the macro is run are different from those when it was recorded.

Question 29

Question
What are three design considerations for tailored data-entry screens?
Answer
  • The colour scheme should match all of the company's other products.
  • The interface should be easy to learn and use.
  • The text should be easily readable.
  • The screens should be password protected.
  • A consistent layout should be used which should follow the house-style or corporate image.
  • Tables and graphs should be easy to understand.

Question 30

Question
Buttons can be used to assist in the entry of data.
Answer
  • True
  • False

Question 31

Question
A master slide cannot be changed by the user.
Answer
  • True
  • False

Question 32

Question
Which of the following can a master slide be used to do?
Answer
  • Change the saved name of the document.
  • Change the background theme.
  • Create macros to run specific tasks.

Question 33

Question
What are two reasons as to why a company should have a consistent house style?
Answer
  • The company can be easily recognised by their logo.
  • It is cheaper and saves time.
  • It is less likely that important information will be missed of documents.
  • The house style can be changed and still be recognised.

Question 34

Question
What is the main problem with customising a user interface?
Answer
  • There is a limited amount of things that can be changed by the user.
  • Software updates are incredibly slow and take up a lot of storage space.
  • A lot of technical knowledge is required to create and test the interface.

Question 35

Question
Why are different file types needed for different files?
Answer
  • Operating systems recognise the file extensions and associate them with particular programs.
  • Some files need to be saved with a smaller file size so that they will fit on the computer system.
  • Files can be understood more easily if they are know by the user.
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