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planning process group
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- 1What is Plan Scope Mgt ?Plan Scope Mgt is the process of creating a scope mgt plan that documents HOW the project scope will be defined, validated and controlled
- 2What are some project management plan components ?Project management plan components include but are not limited to:
- quality mgt plan (the way the project and product scope will be managed can be influenced by how the org quality ply, method and standards are implemented on the project
- project life cycle description (determines the series of phases that a project passes through from its inception to the end)
- development approach (defines whether a waterfall, adaptive, agile or hybrid development approach will be used) - 3What is Scope Management Plan?The components of a scope mgt plan include:
- process for preparing a detailed project scope statement
- process that enables the creation of WBS from the detailed scope statement
- process that establishes how WBS will be maintained and approved
- process that specifies how formal acceptance of the completed project deliverables will be obtained
- process to control how change requests to detailed project scope statement will be processed - 4What is the Requirements Management Plan?Requirement Management Plan
= plan that describes how requirements will be analyzed, documented and managed. - 5What does the Requirements Management Plan include?the Requirements Management Plan includes:
- how requirements activities will be planned, tracked and reported
- configuration mgt activities such as: how changes to the product will be initiated, how impacts will be analyzed, how they will be traced, tracked and reported + authorization levels required to approve these changes
- requirements prioritization process
- product metrics that will be used and the rationale for using them
- traceability structure to reflect which req. attributed will be captured on the traceability matrix - 6What is Collect RequirementsCollect Requirements
= process of determining, documenting and managing stakeholder needs and requirements to meet the project objectives - 7How can requirements be grouped into classifications?Requirement classifications are:
- business req. (higher-level need of org. and reasons why project)
- stakeholder req.
- solution req. (features, functions & charact. that will meet the business and stakeholder req.)
° functional req. (behavior of product, fi processes, data)
° non-functional req. (supplement functional and describe environmental conditions or qualities fi security, safety, performance)
- transition req. (temporary such as data conversion and training)
- project req. (actions, processes the project needs to meet)
- quality req. (capture condition or criteria needed to validate successful completion of a project deliverable) - 8What is Scope Management Plan?Scope Management Plan provides clarity as to how project teams will determine which type of req. need to be collected for the project
- 9What are the inputs for Collect Requirements?Collect Requirements
Input:
1. Project charter
2. project mgt plan: scope mgt plan, requirements mgt plan, stakeholder engagement plan
3. project documents: assumptions log, lessons learned register, stakeholder register
4. business documents: business case
5. agreements
6. EEF
7. OPA - 10What are the Tools & Techniques for Collect Requirements?Collect Requirements
Tools & Techniques
1. expert judgment
2. data gathering: brainstorming, interviews, focus groups, questionnaires & surveys, benchmarking
3. data analysis: document analysis
4. decision making: voting (unanimity, majority, plurality), autocratic decision making, multicriteria decision analysis (weight criteria)
5. data representation
- affinity diagrams
- mind mapping
6. interpersonal & team skills: nominal group technique, observation/conversation/job shadowing, facilitation
7. context diagram
8. prototypes - 11What is nominal group technique?The Nominal group technique is a technique to enhance brainstorming with a voting process used to rank the most useful ideas for further brainstorming or prioritization
- 12In which situation can facilitation skills be used?Facilitation skills are used in the following situations (but not limited to):
- Joint application design/devlpt (JAD): to gather req. and improve the software devlpt process
- Quality function deployment (QFD): facilitation technique to determine critical characteristics for new product develpt. This starts by collecting customer needs (VOC: voice of customer), then objectively sorted & prioritized, and goals set
- user stories: "as a customer, I want to .." - 13What is Requirements Documentation?Requirements Documentation describes how individual req. meet the business need for the project & may contain:
- business problem to be solved, describing limitations and why project has been undertaken
- business and project objectives for traceability
- solution req. (functional and non-functional)
- quality req.
- stakeholder req. - 14What is Define Scope?Define Scope is the process of developing a detailed description of the project and product.
Benefit: describes the project, service or result boundaries and acceptance criteria - 15which process selects the final project requirements?Define Scope process selects the final project requirements
- 16What is the minimum content of a scope statement?Minimum content of the scope statement:
JOEPiDA:
Justifaction
Objectives
Exclusions
Product
Deliverables
Acceptance Criteria - 17What is alternatives generation?Alternatives generation =
to generate different approaches to execute and perform the work of the project
fi out of the box thinking
= lateral thinking - 18What is Project scope statementProject Scope Statement describes in detail:
- project's deliverables
- work required to create those deliverables
(- common understanding of project scope)
(- scope exclusions)
- project acceptance criteria - 19What is create WBS?Create WBS is the process of subdividing project deliverables into smaller, more manageable components
- 20WBS?WBS =
Work Breakdown Structure
a deliverable-oriented hierarchical decomposition of the work to be executed by the project team, to accomplish the project objectives and create the required deliverables
It organizes and defines the total scope of the project - 21What are work packages?Work packages are the lowest-level WBS components and contain the planned work.
Work packages can be scheduled, cost estimated, monitored and controlled.
They are tasks that can be easily assigned to one person/team - 22What is code of accounts?Code of accounts:
a unique identifier (typically a number) assigned to each element of the WBS - 23What are types of WBS?Types of WBS:
- product-oriented WBS
- phase-oriented WBS = project life-cycle breakdown structure (logical subdivision of the sequence of work into project phases) - 24What is decomposition?Decomposition:
involves subdividing the major project deliverables into smaller, more manageable components until the work and deliverables are defined to the work package level - 25What is included in Scope baseline?Scope baseline includes:
- Project scope statement
- WBS
- WBS dictionary - 26What is Plan Communication Management?Plan Communication Management is the process of developing an appropriate approach and plan for project communications activities based on the info needs of each stakeholder/group & the needs of the project: WHO needs WHAT info, WHo is authorized to access that info, HOW it will be given and by WHOM
- 27What is communication requirements analysis?Communication requirements analysis determines info needs of the project stakeholders (it includes: lines of comm, org charts, project stakeh respo, disciplines/depts/specialities invovled, internal info needs, external info needs, stakeholder info, legal req (gdpr)
- 28What is the formula for lines of communication?Formula for lines of communication:
n.(n-1)/2
(for a team of 8 people, there are 28 comm. channels) - 29Which communication methods can be used to share info among project stakeholders?communication methods used to share info among project stakeholders:
- interactive comm (multidirectional exchange of info) fi video conf
- push comm (fi emails)
- pull comm (fi intranet) - 30What is Plan Schedule ManagementPlan Schedule Management is the process of establishing the policies, procedures and documentation for planning, developing, managing, executing and controlling the project schedule
- 31What is EVM ?EVM
Earned Value Management rules
rules of performance measurement
(fi baselines, fixed-formula, percent complete etc) - 32What is Define Activities?Define Activities is the process of identifying the specific actions to be performed to produce the project deliverables. Project work packages are decomposed into smaller components: activities.
Define Activities is a further breakdown of the work package elements of the WBS - 33What is Rolling Waves Planning?Rolling Waves Planning:
a form of progressive elaboration planning where the work to be accomplished in the near is planned in detail at a lower level of the WBS, while the work far in the future is planned for WBS components that are at a relatively high level of the WBS. The work to be performed within another one or two reporting periods in the near future is planned in detail. - 34What is Control Account?Control Account
(part of WBS):
a mgt control point (planning component) above the work package level. Used as a basis for planning when associated work packages have not yet been planned - 35What is Planning Package?Planning Package
(part of WBS):
a WBS component below the control account, but above the work package. It is used for planning known work content that does not have detailed schedule activities - 36What are activity attributes?Activity attributes extend the description of the activity by identifying the multiple components/attributes associated with each activity like Activity ID, WBS ID, activity codes, activity descrp, imposed dates, constraints, assumptions
- 37What is sequence activities?Sequence activities is the process of identifying and documenting the logical relationships among schedule activities
- 38What is PMIS?PMIS
Project Management Information System
is an EEF that can influence the Sequence Activities process - 39What is PDM?PDM
Precedence Diagramming Method
a method used in Critical Path Methodology (CPM) for constructing a product schedule network diagram that uses boxes or rectangles, referred to as nodes, to represent activities and connects them with arrows that show the logical relationship that exist between them
= Activity on node (AON) technique - 40What types of logical relationships are there in a PDM ?types of logical relationships are there in a PDM:
- finish to start
- finish to finish
- start to start
- start to finish (rarely used) - 41What is ADM ?ADM:
Arrow diagramming method
(like PDM, but with ARROWS) :
a method of constructing a project network diagram using arrows to represent the activities and connecting them at nodes to show the relationships
= AOA Activity-on-Arrow technique - 42What is lead and lag?Lead = overlap time (start second draft 15 days before finish entire first draft)
Lag = gap = delay time (10 days drying time) - 43What is PERT ?PERT chart
Program Evaluation and Review Technique
based on 3-point estimation:
Optimistic - Most Likely and Pessimistic schedule
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- Karteikarten am planning process group, erstellt von Nancy T am 15/09/2020.
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- Nancy T · Sep 2020
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- 24 Sep 2020
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