Electronic File Management

Electronic File Management

1. Why Use Electronic File Management?

   • It helps to Keep Us Organized
   • It creates a system to store our files
   • It makes it easier to access our materials

2. What is The File Explorer?

   • The Gateway to our computer's file system.
     • It allows us to access to the different drives and folders on the computer
     • We can save quick access points in the left sidebar, to quickly go to places we need to.
     • We can copy or move files from this window.
       • Important Keyboard Shortcuts:
         • Cut = Ctrl + X
         • Copy= Ctrl + C
         • Paste= Ctrl + V
         • Undo= Ctrl + Z
   • What do We See In the File Explorer?
     • Quick Access Items
     • Our Standard Windows Folders (Desktop, Downloads, Documents, Pictures, Etc.)
     • This PC: Which shows all attached Hard Drives and Removable Media.
     • Any attached Network Drives.

3. So where do we save our files?

   • Pictures and Video are Saved in SD Cards in the camera or the memory on your mobile devices
     • When finished filming, Save the file to one of our Network Drives
       • Y:\ Drive is for Group Projects or Class Projects
       • Google Drive is For Individual Work or work the requires a remote backup
       • For Very Important Projects, Make Backup files on the Cloud and/or Removable Media!
       • How Do We Make A New Folder?
         • Ctrl+Shift+N
         • Right Click -> New -> Folder
         • Expand Menu on Right Side by ?, Click New Folder Button

4. How Do We Organize It All?

   • Come Up With a System!
     • System will be different for every project you do!
       • What composes a good system?
         • Uniform organization
           • Organized in a repeatable fashion
           • An Order To the organization
           • A hierarchy to the organization

5. File Management Best Practices

   • 1. Develop A System And Stick To It
   • 2. Keep It Simple, Logical, and Ordered
   • 3. Don't Use Uncommon abbreviations
   • 4. Avoid Special Characters in File/Folder Names

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