Desktop Publishing 2

Desktop Publishing 2

1. Mail merging

   • Mail Merge: Is a method of producing personalised letters by merging a standard letter with details of names and addresses and other information from a database.
     • Examples when mail merge may be used: Utility companies to send out bills to customers, businesses to send circulars, schools to send pupils their exam results
   • Stages to mail merge
     • 1) Create a standard letter
       • 2) Place markers to show where details such as names and addresses are to be inserted.
         • 3) Open a database of the data to be used.
           • 4 )The mail merge facility places the data from the database in to ech individual letter in the appropriate place.
             • 5) Print the personalised letters.

2. When importing an image or some other sort of file from another source to include in your document you must take care which file type it is. Most applications can recognise a variety of file types. The file type is indicated by the file extension, as in the table.

   • Word file (type of file) which is .do(x) (file extension).
     • Text file (type of file) which is .txt (file extension)
       • Image file (type of file) which is .jpg (file extension)

3. High quality professional publications can be created, templates are available for many types of document such as letters and business cards, it is easy to edit the layout of a publication, the display is WYSIWTG (What you see is what you get), consistentcy of style can be given to publications, including house style for business, it is possible to create more complex layouts with DTP than with a word processor.