Describe & explain the generic Administration function of staffing or HRM

Generic Administration Functions
1. Policy Making
  1. Based on values of Public Administration
  2. Values are relevant to staffing because: it effects:
    1. Rights
    2. Needs
    3. Freedom
    4. Aspiration
  3. Reflects political milieu
    1. Autocratic System
      1. Position reserved
    2. Democratic System
      1. Voters elect officials
    3. Spoils System
      1. Position is a price
    4. Merit System
      1. Best qualified gets position
  4. Legislation outlines duties & privileges of employees
2. Organising
  1. Fundamentals considerations
    1. Legislature delegates staffing to office bearers
    2. Central personnel institutions (staffing at national level)
      1. Establishing CPI's
        Decide on composition of the college
        Functions must be set out clearly
        Clarity about control
      2. Serves as advisor to Office Bearers
    3. Executive institutions responsible for results
  2. SA Situation
    1. CPI @ National Level
      1. Public Service Commission
        14 Members
        5 recommended by National Assembly
        1 member from each province
    2. Public Service Commission authorized to:
      1. Investigate, monitor & evaluate the organization, administration & personal practices of public service
      2. Advise organs of state regarding personnel practices
      3. Investigate & evaluate the application of personnel & public practices
3. Financing
  1. Bulk of available money spent on personnel
  2. New budget formed, determine if posts can be abolished
  3. Dept of Fin must be informed about staffing choices that could increase expenditure
  4. Salaries & Wages = 23 - 30% of operating budget
4. Staffing
  1. Personnel must be available to undertake staffing function
  2. Personnel should be familiar with public administration
  3. Supervisors must be trained
5. Determining work procedures
  1. Rights of individuals are involved
  2. Legislation must be supplemented by:
    1. Extensive regulations
    2. Codes
    3. Procedure manuals
6. Control
  1. Personnel held accountable
  2. Supervisors work is:
    1. Audited
    2. Inspected
  3. Supervisors must submit reports
Functional Activities
1. Personnel Provision functions
  1. 1) Creating posts:
    1. Analysing & describing jobs
    2. Classifying posts
    3. Setting class standards
    4. Allocating the post
  2. 2) Recruiting
    1. Determining personnel needs
    2. Determining fields of recruitment
    3. Attracting candidates
    4. Selecting candidates
  3. 3) Placement
  4. 4) Probation
  5. 5) Promotion
  6. 6) Transfer
  7. 7) Termination
2. Support Functions
  1. 1. Determine conditions of service
  2. 2. Keeping records
  3. 3. Settling grievances
  4. 4. Employer - employee relations
  5. 5. Research
3. Training & Development Functions
  1. 1) Introduction or orientation
  2. 2) Training
  3. 3) Development
Delivery Functions
1. Proposals for creating posts
2. On-the-job training
3. Merit rating
4. Leading & Leadership
5. Resolving conflict
6. Counselling
7. Discipline
8. General remarks
Utilization or management functions
1. Affirmative Action
  1. Democracy
    1. Everyone accepts laws
    2. Public Officials appointed & promoted on merit
  2. 1996 - New government elected
    1. Equality must prevail
    2. Discrimination outlawed

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Describe & explain the generic Administration function of staffing or HRM

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