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online documents 3
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- 1what are 'online documents'?any sort of file: word processing file, spreadsheet, database, graphic etc… that is STORED online and can accessed, edited, or shared by many people at once.
- 2what is 'uploading' documents?moving documents from one system to another , e.g. uploading files from your home computer to a website.
- 3what is 'downloading' documents?moving documents from a system to your home computer, e.g. downloading a file from the web
- 4name two services that store online documents for personal useMicrosoft office 365, Google docs
- 5why do we need to compress files when working with online documents?the files that need to be up or downloaded can be large, slowing networks and taking a long time to download
- 6what is the normal file format for compressed files?zip
- 7what is the name for the set of instructions that software such as WinZip uses to compress files?an algorithm
- 8what is the biggest advantage of using online documentsmany people can log onto the document at the same time and work at the same time?
- 9what do we call people logging onto the same document at the same time and working?collaborative working
- 10where can people be to open a shared online document and carry out collaborative working?anywhere that there is a working internet connection
- 11what devices do we need to be able to open an online document for collaborative working?all sort of devices, PC, MAC, Smartphone, tablet device….
- 12what operating system (OS) do users need to be running to open online documents for collaborative working?any, either MacOS or Windows or Linux … it doesn't matter.
- 13how do online document systems work regarding backup?many systems have automatic online backup built into the system, some office software lets you choose how often work is backed up.
- 14Name three ways that companies can maintain control over their online documentsby using version control and controlling levels of access and file permissions.
- 15Name 3 levels of access that can be granted to online documentsRead-only access, Read/Write access, Full control
- 16What can users with Read-only access do with an online document?To look at and read a document but make no changes to it.
- 17What can users with Read/Write access do with an online document?To look at and read a document and also be able to make changes to it.
- 18What can users with Full control access do with an online document?They can read, make changes, but also add new documents, delete existing documents or archive (backup to storage) them
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- Fichas sobre online documents 3, creado por laurenmarie2287 el 08/12/2014.
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- laurenmarie2287
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