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initiation process group
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- 1Which processes belong to the Initiating Process Group?The Initiating Process Group consists of 2 processes:
- develop project charter
- identify stakeholders - 2To which Knowledge Area belongs "Develop Project Charter"?"Develop Project Charter" belongs to the Knowledge Are "Project Integration Mgt"
- 3What is the "develop project charter" process?"Develop project charter" is the process of developing a document that formally authorizes the existence of a project & provides the project mgr with the authority to apply organizational resources to project activities
- 4Who created the project charter?The project charter is created by the project sponsor (not the project mgr, as he is not designated yet)
- 5Which document describes the solution of the project charter problem/objective?The solution of the project charter problem/objective is described in the Project Scope Statement
- 6What are the inputs of the "develop project charter" process?"develop project charter" process inputs are:
1. Business documents (Business Case)
2. Agreements
3. Enterprise Environmental Factors
4. Organisation Process Assets - 7What is the Business Case?The Business Case describes the necessary information from a business standpoint to determine whether the expected outcome of a project justifies the required investment. It is used for decision making by mgrs or exec above project level.
- 8What is the reason for starting a Business Case ?Starting a Business Case is the result of: legal requirements,
organizational needs,
customer request,
social need,
marketing demand
technologic advance - 9What are Agreements ?Agreements define the initial intentions for a project (contract, memo, letters of agreement, emails...).
It is a contract if for external customers - 10What is EEF?EEF = Enterprise Environmental Factors:
conditions that influence/constrain/direct the project
fi governmental standards, market place conditions, legal requirements, stakeholders expectations, organisation framework...
They limit your options as Project Mgr - 11What is OPA?OPA = Operational Process Assets:
organizational standard policies, procedures; portfolio, program & project governance framework ( to provide guidance & decision making); monitoring & reporting methods; templates; historical info & lessons learned.
Needs: templates, standard procedures - 12What are the Tools & Techniques for Develop Project Charter ?Develop Project charter
Tools & Techniques:
1. expert judgment
2. data gathering
- brainstorming
- focus groups
- interviews (1-1)
3. interpersonal & team skills
- conflict mgt (alignment)
- facilitation (guide to decisions)
- meeting mgt (agenda, minutes..)
4. meetings - 13What is Expert Judgment?Expert judgment is expertise by people with specialized knowledge, skills, experience or training,
from: other units within organisation,
consultants, stakeholders, prof. & techn associations, industry groups, SME, PMO
with knowledge of:
org. strategy, benefits mgt, techn. knowledge of industry & focus area of proj, duration & budget estimation, risk identification - 14What are the possible ways of Data gathering?Data gathering :
- brainstorming
- focus groups
- interviews
- assumptions/constraints, approval criteria & other info from stakeholders by talking directly to them - 15What elements does a Project charter contain?The Project charter contains:
- project purpose or justification
- measurable project objectives and related success criteria
- high-level requirements
- overall project risk
- high-level project description & product characteristics
- summary milestone schedule
- summary budget
- project approval requirements (what constitutes project success, who decides the project is successful, who signs off the project)
- assigned project mgr, responsibility & authority level
- name & responsibility of person authorizing project charter - 16To which Process Group & Knowledge Area does "identify stakeholders" belong?Identify Stakeholders is part of
- Initiating Process Group
- Knowledge Area: Project Stakeholder Mgt - 17What is the Identify Stakeholders process?Identify Stakeholders= the process of identifying all people/groups/org. that could/be impacted by a decision/activity/outcome of the project + documenting relevant info regarding their interests, interdependencies, involvement & potential impact on project success
- 18What are the Inputs for the "Identify stakeholders" process ?Identify Stakeholders
Inputs:
1. Project Charter
2. Business Documents
(Business Case + Benefits Mgt plan)
3. Project Mgt Plan (from phase 2)
4. Project documents
change log, issue log, requirements log
5. Agreements
6. EEF
7. OPA - 19What is the Benefits Mgt Plan?The expected plan for realizing the benefits claimed in the business case. It identifies individuals & groups that will benefit from the project outcome (stakeholders)
- 20What are the Tools & techniques for Identify Stakeholders?Identify Stakeholders
Tools & techniques:
1. expert judgment
2. data gathering
- questionnaire & surveys
- brainstorming/brain writing
3. data analysis
- stakeholder analysis
- document analysis
4. data representation
5. meetings - 21What is data representation?Data representation:
stakeholder mapping & representation is a method of categorizing stakeholders using various methods
- power/interest grid, power/influence grid or impact/influence grid = grouping of stakeholders according to their level of authority (power), level of concern about the project's outcomes (interest), ability to influence the outcomes of the project (influence), or ability to cause changes to the project's planning or execution
- stakeholder cube (same but multiple dimensions)
- directions of influence (upward, downward, outward, sideward)
- prioritization (if large number of stakeholders) - 22What is the stakeholder engagement level?Stakeholder engagement levels:
leading
supportive
neutral
resistant
unaware - 23What are the outputs for Identify Stakeholders?Identify Stakeholders
Outputs:
1. Stakeholder register (identification info, assessment info, classification)
2. change requests
3. project mgt plan updates
- requirements mgt plan
- comm mgt plan
- risk mgt plan
- stakeholder engagement plan
4. project documents updates
- assumption log
- issue log
- risk register - 24To which Process group and Knowledge Area belongs "plan scope management"?"Plan scope mgt" belongs to
Planning Process Group
Knowledge Area: Project Scope Mgt - 25What are the inputs for "plan scope management"?Plan Scope Management
Inputs:
1. Project Charter
2. Project Mgt Plan
- Quality mgt plan
- Project life cycle description
- Development Approach
3. EEF
4. OPA - 26What are the tools & techniques for "plan scope management"?"plan scope management"
Tools & techniques:
1. expert judgment
2. data analysis
- alternatives analysis
3. meetings - 27What is "plan scope management"?Plan scope management is the process of creating a scope mgt plan that documents HOW the project scope will be defined, validated & controlled. It provides guidance & direction on HOW the scope will be managed throughout the project
- 28What are the outputs of the Plan Scope Management process ?Plan Scope Management
Outputs:
1. Scope Management Plan
2. Requirements Management Plan - 29What do the components of a scope management plan include?The components of a scope mgt plan include:
- process for preparing a detailed project scope statement
- process that enables the creation of WBS
- process that establishes how the WBS will be maintained & approved
- process that specifies how formal acceptance of the completed project deliverables will be obtained
- process to control how requests for changes to the detailed project scope statement will be processed - 30What is the Requirements Management Plan?The Requirements Management Plan is a plan that describes how requirements will be analyzed, documented and managed.
- 31What does the Requirements Management Plan include?The Requirements Management Plan includes:
- how requirements activities will be planned, tracked and reported
- configuration mgt activities
- requirements prioritization process
- product metrics that will be used & rationale for using them
- traceability structure (versie history) - 32What is the Requirements traceability matrix?The Requirements traceability matrix is the output of plan scope mgt/requirements mgt plan;
a grid that links the product requirements from their origin to the deliverables that satisfy them.
It ensures that each requirement adds business value by linking it to the business & project objectives.
It means to track requirements during the project life cycle + structure to manage changes to product scope - 33What information is included in the Stakeholder Register?The Stakeholder Register includes:
- identification information (name, org position, role in project, contact info)
- assessment information (major req, main expect, influence in the project)
- stakeholder classification (int/ext, supporter/neutral/resistor)
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- Fichas sobre initiation process group, creado por Nancy T el 15/09/2020.
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- Nancy T
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