RO12

RO12

1. Smart goals

   • specific
     • A specific goal is much greater chance to be achieved that a general goal
     • Who
       • Who will be involved in your project.
     • What
       • What do you want to be accomplished.                                                   
     • Where
       • Where will you project take place.
     • When
       • When will your project be finished.
     • Which
       • Which people can and cant do things.
     • Why
       • Why do you want to carry out your project.
   • Measureable
     • Establish a concrete criteria for measuring progress towards the attainment of each goal you set.
     • How much
       • How much money will you need.
     • How many
       • How many resources will you need.
     • How will
       • How will you obtain the money and resources.
   • Attainable
     • You attain the skills and abilities to complete the goals that are set.
     • Planning
       • Plan how your going to complete the goal before you try and complete it.
   • Timely
     • Projects are grounded with a time frame and if not your brain wont think about it and you'll releaseit way after you started it. 
     • How long
       • How long will you give for your project to be completed.

2. Project life cycle

   • Has four phases to complete a project
   • Initiation
     • Inputs
       • User requirements
         •   The requirements may be generic such as:  ● keeping records about suppliers  ● producing reports about the most popular products  ● the website must have ten linked webpages
         • The user requirements define what the client wants the product to achieve.
         • that a client may not have the specialist skills needed to clearly define the requirements for a product, and they are not really bothered how the requirement is met as long as it is.
         • Some requirements may be specific
           • ● The reports that are generated by the product must fit onto the company headed paper.  ● The length of the video to be embedded in the product must last for 3 minutes and include the  company contact details at the end.  ● All queries in the product must require user input.  ● The company logo must appear on every, for example, screen / slide / webpage / report etc.   
     • Outputs
       • User constraints
         • These are given to the project manager by the client and form part of the input to the initiation phase. The constraints are restrictions which the project manager must stick to during the project life cycle.  
         • Budget
           • the amount of money that can be spent during the project. If the project is planned in enough detail then the budget should not be exceeded. There are, however, always exceptions to this
         • Hardware
           • the hardware that the client wants the deliverable product to be installed or run on. The hardware to be used during the creation of the product may also be defined by the client
         • Software
           • the software that the client wants the deliverable product to use to run on. The software to be used during the creation of the product may also be defined by the client.
         • Timescale
           • the start and end date for the project. The end date is when the deliverable product is released to the client
   • Planning
     • Acceptance plan
       • To specify criteria for accepting deliverables. 
     • Quality plan
       • To set quality targets and specify quality control methods. 
     • Risk plan
       • To Identify the staffing, equipment and materials needed. 
     • Resource plan
       • To Identify the staffing, equipment and materials needed.
     • Financial plan
       • To quantify the financial expenditure required.
   • Execution
     • Cost management
       • Identifying project costs and recording the rate of consumption of the project budget. 
     • Quality management
       • Undertaking the Quality Assurance and Control activities specified in the Quality Plan, to manage a project's level of quality and ensure that the project deliverables meet customer requirements. 
     • Risk management
       • Monitoring and controlling project risks by taking the steps necessary to prevent risks and minimise the impact on the project should those risks occur
     • Customer management
       • Involves completing the activities specified in the Communications Plan to ensure that every stakeholder receives the right information, at the right time. 
     • phase review
       • To ensure that all of the required activities in the Execution phase have been completed and the project is ready to proceed to the next phase.   
     • Issue management
       • Resolving any unforeseen issues that may arise before  they affect the ability of the project to meet its stated objectives. 
   • Iterative review