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12th grade Medical Assistant Test sobre MA Chapter 43, creado por sarah wood el 12/04/2018.

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MA Chapter 43

MA Chapter 43

Pregunta 1 de 94

1

Ellen is preparing a new paper-based medical record for a patient whose name is Michael T. van Allen. What two letters should she affix to the medical record?

Selecciona una de las siguientes respuestas posibles:

  • AL

  • MI

  • MV

  • VA

Explicación

Pregunta 2 de 94

1

What does Ellen consider the primary reason for using color-coded letter labels on paper-based medical records?

Selecciona una de las siguientes respuestas posibles:

  • To protect patient confidentiality

  • To distinguish between records of patients with similar names

  • To reduce the risk of filing records incorrectly

  • To distinguish between the patients of different physicians

Explicación

Pregunta 3 de 94

1

When Ellen removes paper-based medical records from the files for patients to be seen the following day, what does she place in the file where the record is normally stored?

Selecciona una de las siguientes respuestas posibles:

  • Nothing

  • Outguide

  • Tab divider

  • Plain manila folder

Explicación

Pregunta 4 de 94

1

Ellen is arranging paper-based medical records for filing. Which of the following records would be filed first?

Selecciona una de las siguientes respuestas posibles:

  • Jones, Amy L.

  • Jones, Louise

  • Johnson, Amy L.

  • Jones, K.W.

Explicación

Pregunta 5 de 94

1

If Ellen is preparing a paper-based medical record for a new patient, which of the following supplies or equipment will not be required?

Selecciona una de las siguientes respuestas posibles:

  • Stapler

  • Name label

  • Two-hole punch

  • Set of medical record dividers

Explicación

Pregunta 6 de 94

1

If Ellen’s office removes inactive paper-based records to separate storage when the patient has not been seen for more than 3 years, records with labels for which of the following years will be removed at the end of 2016?

Selecciona una de las siguientes respuestas posibles:

  • 2014

  • 2015

  • Both 2014 and 2015

  • Neither 2014 or 2015

Explicación

Pregunta 7 de 94

1

When Ellen is sorting reports to place in the paper-based medical records, what should she check for?

Selecciona una de las siguientes respuestas posibles:

  • Patient name on the report

  • Physician initials

  • Date of service

  • Official hospital seal

Explicación

Pregunta 8 de 94

1

When selecting a storage area for inactive paper-based medical records, which of the following factors should Ellen be most concerned with?

Selecciona una de las siguientes respuestas posibles:

  • Control of relative humidity

  • Presence of at least two windows

  • Temperature above 74 °F

  • At least five feet of space between all shelving units

Explicación

Pregunta 9 de 94

1

Ellen also uses the alphabetic method to file business correspondence. Under which letter would she file correspondence from The Harris Office Supply Company?

Selecciona una de las siguientes respuestas posibles:

  • C

  • H

  • O

  • T

Explicación

Pregunta 10 de 94

1

Which of the following filing methods would be most useful for Ellen to file folders containing instructional brochures for patients?

Selecciona una de las siguientes respuestas posibles:

  • Numeric

  • Subject

  • Chronological

  • Geographic

Explicación

Pregunta 11 de 94

1

A medical record is a written document of the important information regarding a patient.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 12 de 94

1

The medical record includes the patient’s health history, treatment, and progress notes.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 13 de 94

1

Each patient must sign a Notice of Privacy Practices acknowledgement form.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 14 de 94

1

The patient’s name appears on the file folder label in the following order: first name, middle name, last name.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 15 de 94

1

Color-coded labels are attached to the full cut side tab of the file folder.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 16 de 94

1

The patient’s registration form should be placed in front of the medical record.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 17 de 94

1

Punch holes in forms for the patient’s medical record using a 3-hole punch.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 18 de 94

1

In alphabetic filing, legal names are used to identify the indexing units.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 19 de 94

1

In an alphabetic filing system, the patient’s last name is the first indexing unit.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 20 de 94

1

In an alphabetic filing system, all records are cross-indexed.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 21 de 94

1

If the first and second indexing units are the same, the record of a patient with no middle name or initial will come before the record of a patient with a middle name.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 22 de 94

1

Business names are indexed in the order of the words in the name including articles such as a, an, and the.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 23 de 94

1

Prefixes with the last name (such as de, van, or Mc) are indexing units after the patient’s middle name.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 24 de 94

1

If a patient uses an abbreviated first name or nickname as a first name, it should be used as the first indexing unit.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 25 de 94

1

Hyphenated names are indexed as one unit whether first names or last names.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 26 de 94

1

Titles or seniority terms like Jr. or Dr. are considered the third indexing unit.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 27 de 94

1

To file records alphabetically, first sort the records by last name, and then sort records of the same last name by first name.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 28 de 94

1

In order to create a numeric filing system for medical records, each patient must be assigned a number.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 29 de 94

1

It is easier to identify the correct patient record using a numeric filing system when several patients have the same last name.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 30 de 94

1

Terminal digit filing usually uses a four-digit number.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 31 de 94

1

In terminal digit filing, if numbers are in groups of two digits, the final group of numbers is the first filing unit.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 32 de 94

1

If terminal digit filing is used, the numbers of the newest or most active patient are all in the same section of the file shelves.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 33 de 94

1

In the consecutive numeric filing system, numbers are arranged from lowest to highest

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 34 de 94

1

If the office uses index cards in an outguide when records are in use, remove the outguide from the shelf and the index card from the outguide when the record is replaced in the file.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 35 de 94

1

All paper reports that come into the medical office should be reviewed by the physician and initialed before they are filed into a patient’s record.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 36 de 94

1

After reading a paper report, the physician may write a note for the medical assistant to follow up before filing the report.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 37 de 94

1

Reports are filed in chronological order in the correct section of the chart after previous reports of the same type

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 38 de 94

1

Paper medical records often have prongs that allow parts of the record to be easily removed to facilitate filing reports.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 39 de 94

1

To avoid misplacing files, always use outguides to indicate who has removed a record.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 40 de 94

1

If a record is missing, it isn’t important to look for it, because it will probably turn up eventually.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 41 de 94

1

Reports with tears should be mended before filing to help keep them in good condition.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 42 de 94

1

Remove paper clips from pages and staple if necessary before filing.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 43 de 94

1

It is more efficient to file each report separately than to sort all reports and then file them into the medical record.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 44 de 94

1

Place an outguide into the file to mark a record’s place when you remove a record to add a report.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 45 de 94

1

Which of the following types of medical records may be reviewed to record statistical information?

Selecciona una de las siguientes respuestas posibles:

  • Paper medical records

  • Electronic medical records

  • Both paper medical records and electronic medical records

  • Neither paper medical records nor electronic medical records

Explicación

Pregunta 46 de 94

1

Which of the following are true about both paper medical records and electronic medical records?

Selecciona una de las siguientes respuestas posibles:

  • They provide for continuity of care.

  • They provide an ongoing record of the patient’s state of health.

  • They are legal documents if there is a question about care given.

  • They usually include information form more than one source.

  • All of the above.

Explicación

Pregunta 47 de 94

1

What usually happens to the paper medical record after a medical office transitions to an electronic health record system?

Selecciona una de las siguientes respuestas posibles:

  • It is scanned into the electronic medical record but kept available

  • It is scanned into the electronic medical record and then shredded.

  • Baseline data and recent information is scanned into the electronic record, and the paper record is photographed and stored digitally.

  • Baseline data and recent information is scanned into the electronic record, and the paper record is kept available for two to three years

Explicación

Pregunta 48 de 94

1

What is used to hold medical records if they are filed in an ordinary file cabinet?

Selecciona una de las siguientes respuestas posibles:

  • Manila folders with one or more tabs on the side that opens

  • Manila folders with full-cut side tab

  • Expanding file folders that open from the top

  • Legal size file folders without tabs or metal fasteners

Explicación

Pregunta 49 de 94

1

What is true about labels used on paper medical records?

Selecciona una de las siguientes respuestas posibles:

  • Each letter of the alphabet is assigned a different colored label

  • They are only used for an alphabetic filing system

  • Pressure-sensitive self-adhesive labels are usually used

  • A new label is applied each time the patient visits the office

Explicación

Pregunta 50 de 94

1

What is used to hold the medical records if the medical office uses a paper medical record?

Selecciona una de las siguientes respuestas posibles:

  • Vertical drawer file cabinets

  • Open-shelf filing units arranged horizontally

  • Shelf filing units with pull-down fronts

  • Lateral drawer file cabinets

  • All of the above

Explicación

Pregunta 51 de 94

1

What is always necessary if a paper medical record system is used?

Selecciona una de las siguientes respuestas posibles:

  • A means to back up data every day

  • A means to lock the medical record storage cabinets or storage room

  • A means to maintain high humidity in the medical record storage area

  • Color-coded labels or file folders to facilitate identification of records

Explicación

Pregunta 52 de 94

1

When is it recommended that file folders used to hold paper medical records be broken down into two folders?

Selecciona una de las siguientes respuestas posibles:

  • When the width of the folder reaches 1/4 inch

  • when the width of the folder reaches 3/4 inch

  • when the width of the folder reaches 1 1/2 inch

  • when the width of the folder reaches 2 inches

Explicación

Pregunta 53 de 94

1

What is an outguide?

Selecciona una de las siguientes respuestas posibles:

  • A stiff piece of paper or plastic that is placed in a file when a medical record is removed

  • A metal device that facilitates removing a medical record from the filing cabinet or shelf

  • A metal divider that is placed on file shelves at specified intervals to support the records

  • An index card that is filled out to identify who has taken a medical record from the file

Explicación

Pregunta 54 de 94

1

Which of the following is an indirect method of filing?

Selecciona una de las siguientes respuestas posibles:

  • Subject

  • Numeric

  • Chronologic

  • Alphabetic

Explicación

Pregunta 55 de 94

1

What is an advantage of using color-coded labels or folders?

Selecciona una de las siguientes respuestas posibles:

  • It preserves patient confidentiality.

  • It simplifies removal of inactive records.

  • It reduces the risk of misfiling

  • It simplifies the process of creating the record

Explicación

Pregunta 56 de 94

1

If the office is using a color-coded system, who needs to know the meaning of the colors in use?

Selecciona una de las siguientes respuestas posibles:

  • All office staff

  • Both office staff and patients

  • Only the medical assistants

  • Office staff and staff of the insurance companies billed by the office

Explicación

Pregunta 57 de 94

1

In a paper medical record system, how are laboratory reports often filed if they are smaller than 9×12 inches?

Selecciona una de las siguientes respuestas posibles:

  • Using chart dividers

  • From the top as separate short pages

  • Using mounting sheets, with the oldest report in front on top

  • Using mounting sheets, with the oldest report at the back on the bottom

Explicación

Pregunta 58 de 94

1

What is an indexing unit in an alphabetic filing system for medical records?

Selecciona una de las siguientes respuestas posibles:

  • The patient’s full name

  • Each color-coded label placed on the medical record

  • Each part of a patient’s name

  • Each letter of a patient’s name

Explicación

Pregunta 59 de 94

1

What is the first indexing unit in alphabetic filing?

Selecciona una de las siguientes respuestas posibles:

  • First name

  • Last name

  • Middle initial

  • Professional title

Explicación

Pregunta 60 de 94

1

What is the second indexing unit in alphabetic filing?

Selecciona una de las siguientes respuestas posibles:

  • First name

  • Last name

  • Middle initial

  • Second letter of the last name

Explicación

Pregunta 61 de 94

1

If two patients have exactly the same name, what information is used to put their medical records in order?

Selecciona una de las siguientes respuestas posibles:

  • Birth date

  • Chronologic age

  • Birthplace

  • Street address

Explicación

Pregunta 62 de 94

1

Which filing system used for paper medical records protects patient identity most successfully?

Selecciona una de las siguientes respuestas posibles:

  • Subject

  • Alphabetic

  • Numeric

  • Cross-indexed

Explicación

Pregunta 63 de 94

1

Which of the following would be filed first?

Selecciona una de las siguientes respuestas posibles:

  • Jones, Jane

  • Jones, Louise

  • Jones, Kristine

  • Jones, L. W.

Explicación

Pregunta 64 de 94

1

Using the alphabetic system of filing, what would “The Harris Office Supply Company” be filed under?

Selecciona una de las siguientes respuestas posibles:

  • T

  • H

  • O

  • C

Explicación

Pregunta 65 de 94

1

Which of the following names would be filed first?

Selecciona una de las siguientes respuestas posibles:

  • David de Long

  • Winston De La Mare

  • Jacob De Laray

  • Martha Delmarven

Explicación

Pregunta 66 de 94

1

Which of the following names would be filed last?

Selecciona una de las siguientes respuestas posibles:

  • Bower, E. Lawrence

  • Bower, Edgar

  • Bower, Edgar Lawrence

  • Bower, E. L.

Explicación

Pregunta 67 de 94

1

Which of the following names would be filed first?

Selecciona una de las siguientes respuestas posibles:

  • St. James, Anne Marie

  • St. Charles, Josephine

  • St. Joseph, Joseph

  • St. Elmo, Elmer

Explicación

Pregunta 68 de 94

1

If Mary Jane Mitchell marries John L. Walker, which of the following names might Mary Jane choose to use as her married name?

Selecciona una de las siguientes respuestas posibles:

  • Mary Jane Walker

  • Mary Jane Mitchell

  • Mary Jane Walker-Mitchell

  • Mary Walker Mitchell

  • All of the above

Explicación

Pregunta 69 de 94

1

Which of the following is NOT an advantage of using a numeric filing system?

Selecciona una de las siguientes respuestas posibles:

  • It is easier to preserve patient confidentiality.

  • It is easier to identify patients when several patients have the same name.

  • Fewer label colors are required to mark the medical records.

  • A separate system must be maintained to link the patient’s name with the numbering system

Explicación

Pregunta 70 de 94

1

If the terminal digit filing system is used, what is the first filing unit for the number 01-68-72-59?

Selecciona una de las siguientes respuestas posibles:

  • 01

  • 59

  • 68

  • 72

Explicación

Pregunta 71 de 94

1

If the terminal digit filing system is used, which of the following medical record numbers comes first in the files?

Selecciona una de las siguientes respuestas posibles:

  • 02-19-81-86

  • 19-44-01-10

  • 32-94-47-03

  • 72-81-19-02

Explicación

Pregunta 72 de 94

1

If a chronological numeric filing system is used, which of the following medical records comes last in the files?

Selecciona una de las siguientes respuestas posibles:

  • 0219

  • 1944

  • 3294

  • 7281

Explicación

Pregunta 73 de 94

1

Which of the following makes it easier to find a paper medical record that has been removed from the files?

Selecciona una de las siguientes respuestas posibles:

  • Handing the paper medical record from one person to another until everyone who needs to use it is finished

  • Filling out a card to place in the outguide for every record that was removed

  • Placing medical records in stacks that have no more than five records each

  • Keeping the medical records in good repair by securing loose pages and mending tears

  • All of the above

Explicación

Pregunta 74 de 94

1

Where should the medical assistant’s paper tickler files be stored?

Selecciona una de las siguientes respuestas posibles:

  • Near the inactive medical record files

  • In a locked cabinet

  • In a desk or file cabinet near where the medical assistant usually sits

  • In the patient waiting room

Explicación

Pregunta 75 de 94

1

If the subject method of filing is used for folders, which of the following would be filed first?

Selecciona una de las siguientes respuestas posibles:

  • Bank accounts

  • Cleaning services

  • Pharmaceutical companies

  • Medical supply companies

Explicación

Pregunta 76 de 94

1

What must occur before a piece of correspondence can be filed in a patient’s paper medical record?

Selecciona una de las siguientes respuestas posibles:

  • It must be indexed.

  • It must be coded.

  • It must be annotated

  • It must be initialed by the physician.

Explicación

Pregunta 77 de 94

1

In what order are documents filed into a section of the source-oriented medical record?

Selecciona una de las siguientes respuestas posibles:

  • The order in which they are received in the office

  • With the oldest date first

  • In reverse chronologic order (most recent first)

  • In random order

Explicación

Pregunta 78 de 94

1

What determines the classification of “inactive” for a medical record?

Selecciona una de las siguientes respuestas posibles:

  • State law

  • Federal regulations

  • Office policy

  • OSHA recommendations

Explicación

Pregunta 79 de 94

1

How long should the medical records of minors be kept?

Selecciona una de las siguientes respuestas posibles:

  • Indefinitely—no medical record should ever be destroyed

  • Until the patient becomes 18 years of age.

  • Until the patient becomes 21 years of age.

  • Until the patient reaches the age of majority plus the number of years for the statute of limitations in that particular state

Explicación

Pregunta 80 de 94

1

When can a physician destroy a patient’s file?

Selecciona una de las siguientes respuestas posibles:

  • If the patient was treated only once.

  • When the record has been inactive at least seven years after the statute of limitations has expired

  • If the patient transfers to another physician.

  • Legally, medical records can never be destroyed.

Explicación

Pregunta 81 de 94

1

Which of the following is the least common method for backing up the electronic medical record?

Selecciona una de las siguientes respuestas posibles:

  • DVD optical disks

  • External hard drive

  • External tape drive

  • Network storage

Explicación

Pregunta 82 de 94

1

Why are inactive records removed from the active file area in most offices?

Selecciona una de las siguientes respuestas posibles:

  • To avoid confusion between active and inactive files

  • To create more space for the records of new patients

  • Because they are no longer necessary for billing

  • To protect them from constant wear and handling

Explicación

Pregunta 83 de 94

1

What is a guideline for the storage of backup copies of electronic medical records?

Selecciona una de las siguientes respuestas posibles:

  • If possible, they should be stored off site in a secure location.

  • They should be stored in a locked file cabinet in the office.

  • Their storage area should always be protected from light.

  • They should be encrypted so that only the system administrator can load them into the computer.

Explicación

Pregunta 84 de 94

1

Which of the following should be avoided in a storage area for inactive medical records?

Selecciona una de las siguientes respuestas posibles:

  • Relative humidity between 48% and 52%

  • Keeping lights off unless someone is actually present in the storage area

  • Dust and exposure to insects

  • Secondary aisles that are only 3 feet wide

  • All of the above

Explicación

Pregunta 85 de 94

1

A numeric filing system is only used for problem-oriented medical records (POMR).

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 86 de 94

1

It is common for paper medical records to be filed based on the date of the patient’s last visit.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 87 de 94

1

If paper medical records are stored in file cabinets, it is more common to use lateral drawer file cabinets than vertical drawer file cabinets.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 88 de 94

1

File folders used for paper medical records are similar to loose-leaf notebooks.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 89 de 94

1

A sorter is a device that facilitates placing documents in alphabetic or numeric order.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 90 de 94

1

If a patient has a hyphenated last name, it may be helpful to cross-index the medical record in an alphabetic filing system.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 91 de 94

1

In an alphabetic filing system, the name Helen Walker Durand would be filed after Helen Walker-Durand.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 92 de 94

1

A large practice is more likely to use a terminal digit numeric filing system than a chronologic numeric filing system.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 93 de 94

1

Most offices that use paper medical records place a sticker identifying the year of the patient’s last visit on the outside of the chart to facilitate identifying active records.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

Pregunta 94 de 94

1

The medical record of a Medicare patient must be retained for at least ten years after the last contact with the patient.

Selecciona uno de los siguientes:

  • VERDADERO
  • FALSO

Explicación

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