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Description
Flashcards by Justo Juan Black, updated more than 1 year ago
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Created by Justo Juan Black
over 8 years ago
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| Question | Answer |
| What is a project? | Has a start and a finish Requires a plan Has stakeholders Has costs |
| Stages of a Project | Initiating Planning Executing Monitoring and Controlling Closing |
| Name three things done during the initiation phase of a project? | A Project Request Form (PRF) or SOW is created A Project Charter is created The charter is reviewed by Subject Matter Experts |
| Name three things done during the planning phase of a project? | Project kick off meeting is held Work Breakdown Structure (WBS) is developed Project Schedule is developed |
| Name three things done in the monitoring phase of a project? | Build it Implement it Test it Fix it |
| Name three things done in the closing stage of a project? | Create End Project Report Project Closure Meeting Get Paid |
| Draw the flow of SOW to Project Plan on the board. | sow-projecct charter-project scope-procject plan |
| Name three of the five team forming stages of Tuckmans model | Forming Storming Norming Performing |
| What happens in the Performing stage of Tuckmans model | Clear vision and purpuse focus on goal achivment Delegation |
| Name three possible areas of conflict in a project. | Conflict over project priorities/goals Conflict over administrative procedures Conflict over cost Personality conflict |
| Name three things that should be in a project charter | Stakeholders High-level Project Description Project Success Criteria |
| Who should be a project stakeholder? | Management Clients Team members |
| What is the difference between a Business needs and a product/service requirement? | The customer business needs are best understood by answering the question, “what problem does our customer(s) want to solve by using the final deliverable? The customer product/service requirements are the specific features the customer is looking for in the final deliverable |
| What is an SOW and who initiates it? | Created by the organization or sponsor that is going to use the end result |
| What is the purpose of the project charter? | A document that formally authorizes a project or a phase and documents the initial requirements that satisfy the stakeholder’s needs and expectations |
| What is the project scope? | Formalizes everything to be done as part of the project |
| What is the project triple constraint? | Scope time cost and inside quiality |
| What are the steps used to create a project scope? | Collect Requirements Develop a detailed description of the project/product Write goals Define deliverables based on the goals Customer communication plan Verify |
| What are the components of a SMART goal | Specific Mesurable Action oriented realistic time based |
| What is scope creep and how do you best prevent it? | An unforeseen change in the project due to poor definition or poor planning |
| What are the four basic elements of a project? | Resources Time Money Scope |
| What are the three types of MS Project resources? | Work Resources - People and Equipment Materials Cost |
| What is the formula MS Project uses to calculate task times? | Duration = Work/assignment Units |
| type of tasks in MS project | Fixed Units Fixed Work Fixed Duration |
| What is a fixed duration task? | the task time will not decrease even if you assign more resources to it |
| What is a Gantt chart? | A Gantt chart, commonly used in project management, is one of the most popular and useful ways of showing activities (tasks or events) displayed against time |
| What is the difference between manual and automatic scheduling of tasks in Microsoft Project? | Manual means the user schedules the resources and automatic means MS project does it |
| What is a project task? | task is an activity that needs to be accomplished within a defined period of time or by a deadline to work towards work-related goals |
| What is a project milestone? | A milestone is a task of zero duration that shows an important achievement in a project |
| What are the four types of task dependencies in Microsoft Project? | Finish-to-Start Start-to-Start Finish-to-Finish Start-to-Finish |
| What is a tasks lead or lag value mean in a Microsoft Project Task | Lead time: This is an overlap between two tasks that are linked by a dependency. Lag time: This is a delay between two tasks that are linked by a dependency |
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