1449924
Financial Documents
- (1) Purchase Order Form
- This is sent by
the customer,
and received by
the supplier.
- This document
lists all of the items
a customer wishes
do purchase from a
supplier.
- This
document
is always
on headed
paper,
including
the name,
address,
telephone
numbers
and e-mail
addresses
of the
customer.
The
document
must
include
item codes
and
quantities.
It must be
signed by
the
customer.
- This is sent by
the customer,
and received by
the supplier.
- (2) Delivery Note
- This is sent by
the supplier and
received by the
customer.
- This document is issued with the customer's goods, and lists
all of the goods that have been delivered. A customer must
sign this and send it back to the supplier to prove goods are
in perfect condition/correct goods have been delivered.
- This document is always on headed paper, including the name, address, telephone numbers and e-mail
addresses of the supplier. The document must include item codes and quantities of delivered goods.
- This is sent by
the supplier and
received by the
customer.
- (3) Goods Received Note
- This is an
internal
document,
created
and kept
by the
customer.
- This document is a confirmation that all goods were
delivered and they were in good condition. Any faulty
products/incorrect goods are recorded. The document is sent
to the Finance Department of the customer company, where
they will decide whether to make the payment or not.
- This document must be signed by the product checker, to prove that products have been
checked thoroughly. Copies of this document are stored within the customer company.
- This is an
internal
document,
created
and kept
by the
customer.
- (4) Invoice
- This is sent by the
supplier and received
by the customer.
- This document informs the customer of how much
money they must pay for the goods purchased.
- This document is always on headed paper,
including the name, address, telephone numbers
and e-mail addresses of the supplier company. The
document must include all prices and VAT Prices
for each product, listed separately, with a total.
Dates of when the payment is due are included.
- This is sent by the
supplier and received
by the customer.
- (5) Credit Note
- This is sent by
the supplier
and received by
the customer.
- This document informs the customer of
any money they do not have to pay due to
incorrectly delivered goods/faulty goods.
- The document must include how much money is
being subtracted from the total amount, and a
date as to when the payment is due.
- This is sent by
the supplier
and received by
the customer.
- (6) Statement Of Account
- This is sent by
the supplier and
received by the
customer.
- This document is sent at the end
of every month to regular
customers, informing them of
the bill they must pay for that
month. It compiles all invoices
and credit notes for that month.
- The document
starts with any
payments due from
last month. Then, it
compiles all invoices
(adding them to the
total) and credit
notes (taking them
away from the total),
with a column of the
price after each
transaction. The
final payment due
and a date as to
when the payment
should be received
by is listed.
- This is sent by
the supplier and
received by the
customer.
- (7) Remittance Advice
- This is sent by the
supplier and received
by the customer.
Although, the
customer sends this
back to the supplier.
- This is sent with the Statement Of Account.
The customer fills in the form and sends it
back to the supplier with the payment.
- This document is usually in the form of
a tear-off slip, on the Statement Of
Account. The customer fills it in so that
the supplier knows who the payment is
from and what it is accounting for.
- This is sent by the
supplier and received
by the customer.
Although, the
customer sends this
back to the supplier.
- (8) Cheque
- This is sent by the customer
and received by the supplier.
- This document is a form of payment a
customer company might use to pay a
supplier company. It is issued by Banks,
and is a 'promise' to pay the bearer of the
cheque the stated amount of money. The
money is transferred from one Bank
Account to another.
- This document usually has the logo/name of the
customer company included on it. Also, a cheque is
signed by numerous people if the payment is large.
- This is sent by the customer
and received by the supplier.
- (9) Receipt
- This is sent by the
supplier and received
by the customer.
- This document is
confirmation
that the supplier
has received the
cheque and the
payment has
been made.
- A receipt usually includes a list of all
purchases made, along with item
codes, unit prices, quantities and totals.
- This is sent by the
supplier and received
by the customer.
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