9880685
Description
Mind Map by andrea chick, updated more than 1 year ago
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Created by andrea chick
over 6 years ago
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|
Small Scale Event Permit
ApplicationProcess
- Inquiry
- Sent to NCC
Event Permits
Email
- Filed into "New
Applications" folder.
Often sent by the contact
center. Assure that the
client has paid before
proceeding with the file
- Time: 1-2 Days
- Time: 1-2 Days
- Filed into "New
Applications" folder.
Often sent by the contact
center. Assure that the
client has paid before
proceeding with the file
- Application Print
Off
- Lakshna/Andrea
- Printed off with
the date
received and
event date
outlined on the
top
- Time: 1 day
- Time: 1 day
- Printed off with
the date
received and
event date
outlined on the
top
- Tentative File
Establishment
- Lakshna/Andrea
- Event included in the
Network, Outlook Calendar
and CRM tracking sheet.
Submitted application and
supporting documents are
included in the event file.
Check for event overlap to
address if needed
- Time: 1 Day
- Time: 1 Day
- Event included in the
Network, Outlook Calendar
and CRM tracking sheet.
Submitted application and
supporting documents are
included in the event file.
Check for event overlap to
address if needed
- Consultation/Detail
Confirmation
- Lakshna
- Calls client to
confirm details
such as: location,
date, times,
infrastructures,
electrical access
etc,.
- Time: 2-3 Days
- Time: 2-3 Days
- Calls client to
confirm details
such as: location,
date, times,
infrastructures,
electrical access
etc,.
- Create Permit #
- Lakshna/Andrea
- Generated in
IAMIS. Added
to CRM
tracking sheet
- Time: 1 Day
- Time: 1 Day
- Generated in
IAMIS. Added
to CRM
tracking sheet
- Site specifications
and requirements
- Tiera
- Line locates, road
closures, barricade
plans, traffic
management plans,
grass cuts, sprinkler
head locates are all
determined
- Time: Up to 1 week
- Time: Up to 1 week
- Line locates, road
closures, barricade
plans, traffic
management plans,
grass cuts, sprinkler
head locates are all
determined
- Confirmation
with Contractors
(if applicable)
- Tiera and/or Sylvie
- Details of work to be
done gets confirmed
and organized with
contractors
- Time: 2-3 Days
- Time: 2-3 Days
- Details of work to be
done gets confirmed
and organized with
contractors
- 'Considerations'
Development
- Lakshna
- Email sent with
confirmation of
event, details of the
event, and next
steps to finalize the
permit process
- Time: 1 day
- Currently: 1-2 weeks before event
Ideally: 3 weeks before event (minimum)
- Currently: 1-2 weeks before event
Ideally: 3 weeks before event (minimum)
- Time: 1 day
- Email sent with
confirmation of
event, details of the
event, and next
steps to finalize the
permit process
- Receive
Payment/Insurance
- Lakshna/Andrea
- When
payment/insurance
is received, it is
then included in
the CRM tracking
sheet and the
Receivables folder
of the NCC email
- Time: 2-3 Days
- Currently: n/a
Ideally: 3 weeks
before event
- Currently: n/a
Ideally: 3 weeks
before event
- Time: 2-3 Days
- When
payment/insurance
is received, it is
then included in
the CRM tracking
sheet and the
Receivables folder
of the NCC email
- Draft Permit
- Lakshna/Andrea
- Permit is
generated in
IAMIS according to
the
considerations
sent out
- Time: 1 day
- Currently: 1-2 weeks before event
Ideally: 3 weeks before event
- Currently: 1-2 weeks before event
Ideally: 3 weeks before event
- Time: 1 day
- Permit is
generated in
IAMIS according to
the
considerations
sent out
- Draft Editing Process
- Sylvie
- Event details and
'Schedule B' are
reviewed and
edited with
further confirmed
details
- Time: 1 Day
- Time: 1 Day
- Event details and
'Schedule B' are
reviewed and
edited with
further confirmed
details
- Finalized Unsigned Permit
- Lakshna/Andrea
- Draft is edited
with changes.
Final copy is
printed to be
given to sign
- Time: 1 Day
- Currently: 1-2 weeks before event
Ideally: 3 weeks before event
- Currently: 1-2 weeks before event
Ideally: 3 weeks before event
- Time: 1 Day
- Draft is edited
with changes.
Final copy is
printed to be
given to sign
- Permit sent to
client for signing
- Lakshna/Andrea
- Email is sent to client
with permit attached
for clients signature
- Time: 1-3 Days
- Currently: week of event
Ideally: 2-3 weeks before event
- Currently: week of event
Ideally: 2-3 weeks before event
- Time: 1-3 Days
- Email is sent to client
with permit attached
for clients signature
- Permit is returned
- Lakshna/Andrea
- Permit is
returned and
printed off
- Time: 1 Day
- Time: 1 Day
- Permit is
returned and
printed off
- NCC Staff
signing
- Sylvie/Bruce
- Signatures by
NCC finalize the
document
- Time: 1 Day
- Time: 1 Day
- Signatures by
NCC finalize the
document
- Payment/Insurance
Confirmation
- Lakshna/Andrea
- Checking for all necessary
documents, payments
(including performance bond)
and insurance before finally
sending out the final permit.
If missing, client is contacted
for immediate action
- Time: 1 Day
- Time: 1 Day
- Checking for all necessary
documents, payments
(including performance bond)
and insurance before finally
sending out the final permit.
If missing, client is contacted
for immediate action
- Final Permit Sent to Client
- Lakshna/Andrea
- Scanned and
sent via email
- Time: 1 Day
- Currently: week of event
Ideally: 2-3 weeks before event
- Currently: week of event
Ideally: 2-3 weeks before event
- Time: 1 Day
- Scanned and
sent via email
- EVENT
- Post-Event
- Tiera
- Only if required, but
rare at this scale
- Time: Right after the Event
- Time: Right after the Event
- Only if required, but
rare at this scale
- Repair Work/Site
Rehabilitation
- Tiera/Contractors
- Process occurs the
same as large
scale, only if
damages have
been made
- Time: Undetermined
- Time: Undetermined
- Process occurs the
same as large
scale, only if
damages have
been made
- Monitoring Report
- Tiera and
Monitoring Officers
- Process occurs the
same as large scale,
only if necessary
- Time: 5 Days
- Time: 5 Days
- Process occurs the
same as large scale,
only if necessary
- Closure of Event
- Lakshna
- Event is finally
closed on IAMIS
- Time: 1 Day
- Time: 1 Day
- Event is finally
closed on IAMIS
- Lakshna
- Tiera and
Monitoring Officers
- Tiera/Contractors
- Tiera
- Post-Event
- Lakshna/Andrea
- Lakshna/Andrea
- Sylvie/Bruce
- Lakshna/Andrea
- Lakshna/Andrea
- Lakshna/Andrea
- Sylvie
- Lakshna/Andrea
- Lakshna/Andrea
- Lakshna
- Tiera and/or Sylvie
- Pre-event (if
needed)
- Tiera
- Lakshna/Andrea
- Lakshna
- Lakshna/Andrea
- Lakshna/Andrea
- Sent to NCC
Event Permits
Email
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