Topic 11 - DTP

Topic 11 - DTP

1. DTP applications are used to create publications such as newspapers, magazines etc.

2. A spellchecker automatically checks the spelling in a document.

3. A grammar checker suggests problems with the way sentences are structured.

4. A thesaurus can suggest alternatives for words.

5. Mail merge is a method of producing personalised letters by merging a standard letter with the the details of names and addresses and other info from a database.

6. Stage to mail merge: 1) create a standard letter. 2) place markers to show where details such as names and addresses are to be inserted. 3) open a database of the data to be used. 4) the mail merge facility places the data from the database in to each individual letter in the appropriate place. 5) print the personalised letters.

7. Style sheets: a style sheet is a description of the way a document is to be presented. It is used to make sure there is consistency in the appearance of the document. When setting the style you can specify things including: the font type, font size, font colour, formatting of the text, position of logo, etc,

8. Headers and footers: a header appears at the top of every document and a footer appears at the bottom of every document.

9. Borders: a border can be used to add emphasis to a word, section of text, paragraph or table.

10. Single and double spacing: single is the same as normal spacing. double leaves a single blank line in-between each line of text. This is useful if work is being marked and corrected.

11. Manipulation of graphics: pictures may need adjusting in some way. Graphics software is available, it allows you to alter the image to make it suitable for you e.g. resizing, rotating, mirror imnage and cropping..

12. Pagination: determines when a page finishes and when a new page starts. you can leave the computer to sort it our but it can mean headers and footers are placed incorrectly so it is better to do it manually.

13. Templates: rather than create your own design, you can use a design that has already been created. Some templates allow you to alter them slightly to suit you. Templates will often guide you through a series of choices to determine the final result.

14. Justifying (aligning) text: you can align text to the left, right, centre and make it align with the left and the right so it is completely even.

15. Importing data: you can import data into different programmes without retyping everything in the document.

16. Tables: these are ideal for organising facts and figures. All you have to do in specify the number of rows and columns.