Describe & explain the generic Administration function of staffing or HRM

Describe & explain the generic Administration function of staffing or HRM

1. Generic Administration Functions

   • Policy Making
     • Based on values of Public Administration
     • Values are relevant to staffing because: it effects:
       • Rights
       • Needs
       • Freedom
       • Aspiration
     • Reflects political milieu
       • Autocratic System
         • Position reserved
       • Democratic System
         • Voters elect officials
       • Spoils System
         • Position is a price
       • Merit System
         • Best qualified gets position
     • Legislation outlines duties & privileges of employees
   • Organising
     • Fundamentals considerations
       • Legislature delegates staffing to office bearers
       • Central personnel institutions (staffing at national level)
         • Establishing CPI's
           • Decide on composition of the college
           • Functions must be set out clearly
           • Clarity about control
         • Serves as advisor to Office Bearers
       • Executive institutions responsible for results
     • SA Situation
       • CPI @ National Level
         • Public Service Commission
           • 14 Members
           • 5 recommended by National Assembly
           • 1 member from each province
       • Public Service Commission authorized to:
         • Investigate, monitor & evaluate the organization, administration & personal practices of public service
         • Advise organs of state regarding personnel practices
         • Investigate & evaluate the application of personnel & public practices
   • Financing
     • Bulk of available money spent on personnel
     • New budget formed, determine if posts can be abolished
     • Dept of Fin must be informed about staffing choices that could increase expenditure
     • Salaries & Wages = 23 - 30% of operating budget
   • Staffing
     • Personnel must be available to undertake staffing function
     • Personnel should be familiar with public administration
     • Supervisors must be trained
   • Determining work procedures
     • Rights of individuals are involved
     • Legislation must be supplemented by:
       • Extensive regulations
       • Codes
       • Procedure manuals
   • Control
     • Personnel held accountable
     • Supervisors work is:
       • Audited
       • Inspected
     • Supervisors must submit reports

2. Functional Activities

   • Personnel Provision functions
     • 1) Creating posts:
       • Analysing & describing jobs
       • Classifying posts
       • Setting class standards
       • Allocating the post
     • 2) Recruiting
       • Determining personnel needs
       • Determining fields of recruitment
       • Attracting candidates
       • Selecting candidates
     • 3) Placement
     • 4) Probation
     • 5) Promotion
     • 6) Transfer
     • 7) Termination
   • Support Functions
     • 1. Determine conditions of service
     • 2. Keeping records
     • 3. Settling grievances
     • 4. Employer - employee relations
     • 5. Research
   • Training & Development Functions
     • 1) Introduction or orientation
     • 2) Training
     • 3) Development

3. Delivery Functions

   • Proposals for creating posts
   • On-the-job training
   • Merit rating
   • Leading & Leadership
   • Resolving conflict
   • Counselling
   • Discipline
   • General remarks

4. Utilization or management functions

   • Affirmative Action
     • Democracy
       • Everyone accepts laws
       • Public Officials appointed & promoted on merit
     • 1996 - New government elected
       • Equality must prevail
       • Discrimination outlawed