Purchasing Activities Flow

Review which suppliers can quote the item

Send email to those suppliers to request the quotation

Wait supplier reply

Do prices and lead time comparison

Choose the most appropriate supplier for the project

Upload the part list to Matix

Purchase (typing supplier, due-date, prices, currency and quotation number)

Confirm that the purchase was made correctly

Upload the quotation to Web

If necessary, ask for the Single Source or Comparative (Control person) and request the signatures

Send it to approval process

Wait for approval

Wait to Purchasing Department assign the purchase, process the PO and sent it to the approval process

If necessary, buy additionals

Suppliers process the SO and begin with the fabrication process or start asking for the items to the corresponding maker

If supplier has any doubt, follow it up with the Control and Design person

Follow up items and assure that they arrive on time (reports)

If there is a delay in some of them, let it know to the Control person

Receive the items

Verify that the invoice coincide with the delivered items

Print Kanban and record Receiving in Matix

Close the invoice in Logistics

When Doña Conchis delivers the item to the user, she records "Gathering" in Matix

Make sure that the PO is closed so Accounting Department can pay