Data Management

Data Management

1. GDPR

   • 7 key principles
     • Accountability
     • Lawfulness, transparency & fairness
     • Purpose limitation
     • Data Minimisation
     • Accuracy
     • Storage Limitation
     • Integrity & confidentiality
   • Controllers of personal data must put in place appropriate technical and organisational measures to implement the data protection principles

2. Freedom of Information 2000

3. Software

   • Use common sense
   • Excel, Outlook, Word

4. Communication of specific complex reasoned advice (Level 3)

   • Use of:
     • Graphs
     • Photos
     • Evidence schedules
     • Maps
     • To support tribunal arguments
     • Contributing to property market sentiment reports

5. SECURITY

   • Password Protection
   • Security Markings
   • Physical Locking Up

6. RICS GN on electronic data management

   • Cross ref. with hard copy
   • Back ups
   • Protect Integrity
     • Read only
   • Info Management policy
   • Audit Trail
   • Electronic signature has legal status as long as it cannot be altered

7. Proof of title

   • Deeds - absolute proof
   • Registered land - good indication

8. Differences from DPA

   • Binding, legally enforceable
   • Expands definition of personal data
   • Consent policies - opt in
   • Compulsory reporting of data breaches
   • Company accountability
     • Fines increased from up to £500,000 to up to €20 million