Project Managment Flow Chart

Project Managment Flow Chart

1. 1. Pre-Start Meeting

   • Information Required
     • Architect
       • Design Stage H&S Plan
       • Full Set of Architectural drawings (For Construction Issue)
       • Setting out details and points, datums, etc.
       • ESB requirements, Substation details, etc
       • Copy of the planning conditions
       • Letter of intent
       • Copy of the commencement notice to be approved
       • Archeologists Report
       • Conservation Report
     • Engineer
       • Setting out details and points, datum's, etc
       • Full Set of Structural and Civil Engineering drawings (For Construction Issue)
       • Existing level survey
       • Site investigation report
     • Client
       • Copy of the commencement notice to be approved
       • Mechanical & Electrical requirements

2. 3. Programmes

   • Target Programme
   • Identify all work and subcontract elements
   • Set milestone dates for the completion of specific tasks
   • Identify a critical path
   • Contract Programme

3. 2. Procurement Programme

   • Packages
     • Materials
     • Subcontractors
   • Dates

4. 4.3 Progress Reports

   • Project Overview
     • Up to date programme/ progress
     • Progress vs. target programme
     • Building Issues
       • Material
         • Special Material Required
       • Labour
   • RFI list
     • COI list
     • Architect instructions
   • All contractors (Nominated, Domestic, Specialist) resources On Site
     • Labour
     • Material
     • Plant
   • Weather report
   • Monitoring of vibration noise
   • Drawing Register Up-to-date
   • Health and Safety Info
     • First Aid Inspected
     • Fire Extinguishers Tested
     • Statutory Safety Forms Complete
     • Method Statements Currently Enforce
   • Samples for Approval
   • Quantity surveying
     • Variations
     • Records/Photographs
   • Plant & Tool
     • ADCO Plant ( Plant&Tool Register)
     • Plant on Hire (Hire Report Form)

5. 4.1 Project Review Meetings

   • Project Overview
   • Cost Overview
   • Procurement Issues
     • Delays
   • Subcontractors
     • Performance
     • Appointments
   • Design team
     • Information flow
     • Any issues
   • Problems
   • QUality
   • Design discussion

6. 5. Project Review to Practical Completion

   • Programme
   • Quality
   • Phasing / Partial Possession
   • Handover document review and update
   • Resource requirements
   • Financial Issues

7. 6. Practical Completion

   • Systems
     • fully commissioned
   • Handover
     • O&M (Operation and maintenance manual) created
       • Installation Certificates
       • Commissioning and testing results and certificates
       • Instructions for its operation and maintenance (including health and safety information and manufacturers' instructions for efficient and proper operation).
       • Data sheets and specifications for all used materials, products
       • Any related details/drawings
       • An asset register of plant and equipment
       • Guarantees and /or warranties
       • Particular requirements for demolition, decommissioning and disposal
       • Ancillary certificates
     • Health and Safety File

8. Project Completion

9. 4.2 Cost Review Meeting

   • Pre-lims analysis
   • Sub-contractor margin
   • Variation list
   • Contra charges sheet
   • Valuation submition and payment
   • CVR report
   • Sub-Contractor = Procurement Status – Package breakdown / Tender Analysis / Sub-Contractor Analysis / Award Sheet
   • Budget Report Sheet / Margin Achieved
   • Cashflow Vs Actual
   • Materials Schedule
   • Labour Allocation