The Business letter

The Business letter

1. is

   • is usually a letter from one company to another, or between such organizations and their customers, clients and other external parties. The overall style of letter depends on the relationship between the parties concerned. Business letters can have many types of contents
     • the letters have styles and types
       • types letters
         • Blocked Letter
           • All lines begin at the left margin except for three parts of the letter: the date line, the closing phrase, and the name or title of the writer. Most typists set a tab stop at the center to save time when they type these three parts. If you are still not sure on how to use the tabulator, now is the time to review it! It is a real time saver.
         • semi-blocked letter
           • This letter is almost the same as the blocked letter style, with the difference that the paragraphs are indented five to ten spaces. The date line, complimentary closing and name of the person sending the letter are typed on the right hand side.
         • hanging letter
           • In this style letter is very common in the circular and advertising. in this style the first line in all the paragraph start in the left Margin and the other lines in the right margin with indentation.
         • Extrem-Blocked Letter
           • In this letter the messegae is in left Margin. it's the more easy types Letters. in this types you make simple spaces and between the paragraph you always leave two spaces.
       • Formal Letter
         • This letter illustrates the way you should type formal letters. These letters are sent to:
           • 1. Important public officials and dignitaries to whom deep respect should be shown.
           • 2. Letters to business acquaintances and colleagues that are to be personalized and made non-commercial, such as best wishes, congratulations, regrets, etc.

2. Parts of the letters

   • The letterhead
   • The Date
   • The Messegea
   • The referent line
   • the inside address
   • the closing
   • the initials
   • enclosuer
   • Extra Copies
   • Aditional Pages
   • The Signature

3. The Envelope

   • The envelope must include:
     • • The addressee's complete name and address, just as they appear in the inside address. If the letter is going abroad, write the name of the country on the last line of the address.
     • • The return address is written on the top, left-hand corner if the name of company is not printed there.
     • • Any special mailing instructions (Registered, Special Delivery, etc.) should be typed both in English and in Spanish two spaces above the addressee's address and below the stamps.
     • • In the lower left-hand corner, any further instructions, such as "Personal", "Please Forward", Attention...", etc. If the letter is addressed to a hotel, it is helpful to indicate arrival date here: "Hold for Arrival...", followed by the date.