DEFINING A PROJECT

DEFINING A PROJECT

1. CHECKLIST

   • CATEGORIES
     • General
     • Scope
     • Skateholders
     • Project approach
     • Other
   • POSSIBLE CORRECTIVE ACTIONS
     • Resolve any gaps before moving on to the next phase
     • Work to resolve gaps during the detail planning phase
     • If gaps can´t be resolved, it could be handle as project risk

2. 7 KEY QUESTIONS

   • 1. Why are we doing this?
   • 2. What organizational level goals does this project support?
   • 3. How does the project fit with other in course?
   • 4. What is the expected benefit from this project?
   • 5. Who is impacted by this and who must be involved?
   • 6. How will we know when we are done or if the project was successful?
   • 7. What are we going to do?

3. IMPORTANCE

   • Sets stage for success
   • Ensure Alligment with organizational goals
   • Ensure management support
   • Manage stakeholder expectations
   • Control project scope

4. REASONS TO SEPARATE DEFINITION FROM DETAIL PLANNING

   • First step of project planning process
   • Establishes boundaries for detailing planning
   • Need buy-in on project mission first
   • Definition work can be a separate project
   • Improve effectiveness of detail planning
   • Leverage portfolio project management process

5. PROJECT DEFINITION DOCUMENT

   • Required Elements
     • Purpose
     • Goals and objectives
     • Success criteria
     • Project context
     • Project dependencies
     • Scope specifications
     • Out of scope
     • Assumptions
     • Constraints
     • Risks
     • Skateholders
     • Recommended approach
   • Additional Elements to consider
     • Alternative approaches
     • Organizational change issues
     • Policies and standards
     • Preliminary cost, schedule and resourde specifications
     • References to supporting documents
     • Visual Scope Summary

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