office documents

office documents

1. mail merge

   • what is mail merge?
     • schools need to send a letter to every Y7!
       • how is it done?
         • you need a recipient list
           • using a table in Exel
         • document template
           • you need the word document that is going to be mail merged
           • you can leave gaps where it will go
   • merging
     • you need your table to have headings to each column
     • perform merge !!!!
     • create the document

2. interactive powerpionts

   • triggered animations
     • can be used to show further info
     • can start a demo
   • hyperlinks
     • used to move between slides
       • move by images, text or shapes
   • kiosk mode
     • you can disable the keyboard and only allow hyperlinks
     • to do it
       • click set up slide show in the slide show ribbon
         • check browsed at kiosk (full screen) and click ok
   • save as show
     • when saving change type to "powerpoint show"

3. formatting word

   • word has lots of excellent formatting tools
     • most aren't used correctly
     • headings
       • they are slit into sections each sections will have a title

4. professional presentation

   • common mistakes in power point
     • wall of text
       • lots of text not encouraging to read
     • long animations
     • clashing colours
       • the text should be dark on a pale back ground
       • dont have 2 bright colours on top of eachother
     • pointless slides
       • doesn't need a thank you slide
       • all slides should have a perpose
     • overlapping elements
     • inconsistent layout
       • don't randomly through images, text and tables onto slides
       • crop an image not stretch or shorten it
     • bullet points
       • max of 5 bullet points per slide