Books of prime entry, double entry and ledger accounts

Books of prime entry, double entry and ledger accounts

1. Sales day book

   • General ledger
     • Sales ledger control account
     • Sales account
     • VAT account
   • Sales ledger
     • Receivables accounts (customers)

2. Sales returns day book

   • General ledger
     • Sales returns account
     • VAT account
     • Sales ledger control account
   • Sales ledger
     • Receivables accounts (customers)

3. Purchases day book

   • General ledger
     • Purchases account
     • VAT account
     • Purchases ledger control account
   • Purchases ledger
     • Payables accounts (suppliers)

4. Purchases returns day book

   • General ledger
     • Purchases ledger control account
     • Purchases returns account
     • VAT account
   • Purchases ledger
     • Payables accounts (suppliers)

5. Cash book

   • Cash book receipts
     • Sales receipts
     • Sales invoices
     • Remittance advice notes
     • Debit / credit card receipts
     • Paying in slip
     • Counterfoils
     • BACS receipts
     • Bank statements
     • General ledger
       • Bank deposit
       • Bank loan account
       • Capital account
       • Discounts received amount ( total from credit side)
       • Income received amounts
       • Sales ledger control account
       • VAT account
     • Sales ledger
       • Customers memorandum accounts ( Money received, discount allowed)
   • Cash book payments
     • Purchase receipts
     • Purchase invoives
     • Cheque counterfoils
     • Debit / credit card payments
     • Standing orders
     • Direct debits
     • Bank charges and interest
     • BACS payments
     • Bank statements
     • General ledger
       • Bank deposit account
       • Bank loan account
       • Discount allowed (total from debit side)
       • Drawings account
       • Non-current asset account
       • Purchases ledger control account
       • VAT account
     • Purchase ledger
       • Supplier memorandum accounts (money paid, discounts received)
   • General ledger only use if solely a book of prime entry
     • Bank control account
       • Total of bank receipts
       • Balance b/d
       • Balance c/d
       • Total of bank payments

6. Petty cash book

   • General ledger
     • Purchases ledger control account
     • VAT account
     • Appropriate expenses account
       • Postage account
       • Stationery account
       • Travel expenses account
     • Petty cash book payments column (Receipts)
   • Purchases ledger
     • Payables memorandum accounts (supplier)
   • General ledger only used if solely a book of prime entry
     • Petty cash book control account
       • Total receipts (write individually)
       • Total of payment figures added up

7. Key

   • Yellow is books of prime entry
     • Purple are the ledgers
       • Blue means it's on the credit
         • Red means it's on the debit
           • Orange means only use it if it's solely a book of prime entry