DOCUMENT PRODUCTION

DOCUMENT PRODUCTION

1. 249-251 (juanchi)

   • FORMAT TEXT AND ORGANISE PAGE LAYOUT
     • Set the page margins
       • Select the margin section, then change the left or right margins to 3.5 cm using a similar method in the left and right boxes and click on OK .
     • Set the page orientation
       • Stay in the page settings window and select the margin tab and Click the left mouse button on the landscape icon to switch from portrait to landscape
     • Set the page size
       • Select the layout tab and in the page setup section click the left mouse button on the bottom right corner of the box icon.
     • Set the gutter
       • Is used to sew the book, this can be placed on the left or at the top of the page.
     • Formar pages
       • If it is in text (.txt) format, it will use the default setting of your word processor.
       • If it is opened in rich text format (.rtf), it will keep the settings used to save the file.
     • Edit headers and footers
       • To change the vertical alignment of a header text, you have to select the PAGE LAYOUT tab.

2. 265-267 (zoe)

   • RUN THE MAIL MERGE WITH SELECTED RECORDS
     • Others filter can be used in the Query Options Window
   • PRINT MAIL MERGE DOCUMENTS
     • Mail merge documents need to be printed
     • Print the master document
       • This will show the name of the field and the fact that it is a merge field.
       • To show evidence of the date field and its formatting:
         • Right click the field
         • Select Toggle Field Codes
     • Print the merged documents
       • Check that each letter is addressed (to the girls) and that contains Port Peppard and print these letters using the FILE tab then Print.

3. 262-264 (sol)

   • RUN THE MAIL MERGE WITH ALL RECORDS
   • INSERT MERGE FIELDS INTO A MAIL MERGED DOCUMENT
     • Steps:
       • 5. Save the document
       • 4. Click on Instert
       • 3. Click on Title
       • 2. Insert Merge Field icon
       • 1. Highlight the text “Title”
   • CHECK THAT THE DATA SOURCE IS ATTACHED
     • Steps:
       • 4. Click on OK
       • 3. Check the data
       • 2. Edit Recipient List icon
       • 1. Mailings tab
   • ATTACH THE SOURCE FILE TO THE MASTER DOCUMENT
     • Steps:
       • 5. Save the document
       • 4. Click on open
       • 3. Select the file
       • 2. Use an existing list
       • 1. Select Recipients
   • INSERT A SPECIAL FIELD INTO A MAIL MERGED DOCUMENT
     • "Date" > Automated Date

4. 252-257 (genti)

   • A FILE NAME AND FILE PATH IS REQUIRED AND NOW THAT PAGE IS A5, IT DOES NOT FIT
     • THERE ARE TWO WAYS TO SOLVE THIS PROBLEM
       • Change the font style
       • Change the file name or path
   • WIDOWS AND ORPHANS
     • The single line of text which appears at the top of the next page
     • The first line of the paragraph at the bottom of the page
     • They can be manually avoided
   • USE PAGE SECTION, SECTION AND COLUMN BREAKS
     • Page break
     • Section break
     • Column break
   • USE COLUMNS
     • Can be used to give a layout similar to that found in a newspaper
   • SET TEXT ALIGNAMENT
     • Left aligned
     • Centre aligned
     • Right aligned
     • Fully justified
   • SET LINE SPACING
     • Different line spacing can be used to present different page layouts, the most common line spacing is 1,5.

5. 258-261 (camu)

   • SET TABULATINS SETTINGS
     • The first pentagon adjust s the first line of the paraagraph
     • The bottom pentagon aligns the rest of it
   • FORMAT BULLETED OR NUMBERED LISTS
     • Individual styles are set for small positions of text
   • EDIT TABLE
     • Delete a column
       • 1- Click the right mouse button in any column
       • 2- Select delate cells
       • 3- Select the radio button for Delate entire column
       • 4- Click on OK
     • Delete a row
       • 1- Click the right mouse button in any cell in the row
       • 2- Select Delete cell
       • 3- Select the radio button for Delate entire row
       • 4- Click on OK
     • Insert a row
       • 1- Click the right mouse button in any cell in the Dance workshop row.
       • 2- Select insert
       • Then Insert Rows Below
     • Insert a column
       • 1- Click the right mouse button in any cell in the column
       • 2- Select insert, and then insert Columns to the right
     • Merge cells
       • 1- Highlight the cells that you want to marge
       • Click the right mouse button on one of the highlighted cells
       • 3- Select merge cells
     • Format a table
       • Setting horizontal text aligment
       • Setting vertical cell aligment
       • Formating cells and their contests
   • MAIL MERGE
     • What is it?
       • To save the repeating typing of similar documents
       • It uses a master document and a source file containing data
     • What are they used for?
       • To save repyting or editing lots of documents faster
       • Placeholder
     • Create a master document
       • The source document provied in a format suitable for use with any word processor
       • This need importing or opening in your word processor program
       • Save two copies of this document as word-processed files

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