ICT stuths

Betterthanyou!
Mind Map by , created over 5 years ago

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Betterthanyou!
Created by Betterthanyou! over 5 years ago
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ICT stuths
1 REMOTE WORKING
1.1 This is when people are working away from the workplace and access their files over the internet through things such as cloud storage. This requires the system that stores the information to allow the worker to access the files whilst out and about. They need to have the proper authentication to transfer and send files securely so that sensitive data is not seen by others. Remote access can be by: sharing the desktop of a copmuter in the office meaning the reomte computer appears to be using the desktop as if in the office. It can also be through a virtual private network or VPN which is a secure system that appears to be a part of the company network. Another way of remote working is through specialist software sich as transfer protocol software
2 Diary management software
2.1 This lets users organise work schedules by creating appiontments/ meetings, inviting participants to the meetings, suggesting alternate times if appiontmemnts clash with each other and creating tasks and projects including who is to complete the tasks and the deadline that it needs to be done by. Things can be shared quickly and easily through DMS which is going to be useful for the scenario 1 i which work schedules need to be created and synchronization is key as well as having high priority customers that need to be dealt with quickly, the schedule can then be changed to suit the customers and the workers.
3 Data capture forms
3.1 Data has to be collected in a suitable format so that it can be easily entered or input into a computer and then processed to provide the information required. Data capture forms can be paper based or online and each has their own advantages and disadvantages
3.1.1 Paper based
3.1.1.1 Some people do not like to have their data collected online so prefer to fill out paper based forms. Paper based forms can be filled out by a member of staff who asks questions and writes the answers on the form. the data from the form will often then be put into a database.
3.1.1.2 For paper based forms a computer is not needed to read it and information can be filled in quickly by the customer.
3.1.1.3 Disadvantages are that paper based forms can be lost or damaged and they take up space in the office etc.Also paper based forms cannot be easily modified.
3.2 Online forms
3.2.1 Friendlier to the environment
3.2.1.1 Less paper used, less space needed
3.2.2 Faster distribution
3.2.3 Increase accuracy of information because of data validation
3.3 Automated data capture methods
3.3.1 Light sensors
3.3.2 Pressure sensors
3.3.3 Temperature sensors
3.3.4 PH sensors
4 Smartphones
4.1 These are able to make telephone conversations which could be between colleagues
4.2 Sending and recieving Emails which could be sent between colleagues
4.3 They can be used to keep business diaries and set reminders for certain tasks that need to be done
4.3.1 Calendar to set dates and times for things such as meetings, jobs etc
4.4 Sending and recieving text messages which could be used as a quick conversation method between workers
4.5 Using applications, they could be GPS, Photographic, Finding locations etc
4.5.1 You can get an app for DMS to use DMS on the move with your smartphones
4.6 These could be used to keep in touch with customers
5 AUP
5.1 An acceptable use policy (AUP) is a policy that a user must agree to follow in order to be provided with access to a network or to the Internet. It is common practice for many businesses and educational facilities to require that employees or students sign an acceptable use policy before being granted a network ID. When you sign up with an Internet service provider ( ISP ), you will usually be presented with an AUP, which states that you agree to adhere to stipulations such as: •Not using the service as part of violating any law •Not attempting to break the security of any computer network or user •Not posting commercial messages to Usenet groups without prior permission •Not attempting to send junk e-mail or spam to anyone who doesn't want to receive it •Not attempting to mail bomb a site with mass amounts of e-mail in order to flood their server Users also typically agree to report any attempt to break into their accounts.
6 Remote synchronisation
6.1 It is an update for different devices that brings them to the same level
6.2 It can also mean you can sync without a wire
7 Data protection Act
7.1 This protects sensitive information about people compsnies and businesses and stops the public display of this data.
7.2 Data held must be held securely

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