Revision

Revision

1. Mail Merge

   • a very useful feature of Word that allows the same letter to be adapted automatically from a list of data.
     • Recipient List
       • In order to perform a mail merge, a recipient list is needed. This a table that contains all the information that needs to change in the letters or documents.
       • The recipient list can be created in Word or Excel. It needs to be a table with headings along the top row, like the examples. Save this file with a suitable filename
     • Document Template
       • You also need the document which is going to be mail merged. Since parts of it will be replaced by the information in the recipient list, you can leave gaps where things that need to change will go.
       • The document template is the main document, which is going to have the data from the recipient list inserted.
     • Click on “Select Recipients” in the “Mailings” ribbon, then choose “Use an Existing List” and find the recipients list file that you saved.
       • Use the Insert Merge Field menu to insert what needs to be added in the blank space.

2. Presentation

3. Formatting a report

   • If headings are edited one by one, they can look Inconsistent
     • Use styles section of the home ribbon
       • Makes Titles and headings become consistent and neat
         • After setting a heading, The style can be changed with the Design Ribbon
           • Built in designs look the most professional, but your own can be made.
   • Contents Page
     • If you’ve used the Heading 1, Heading 2 and Heading 3 styles, Word can create a contents page for you.
       • Click the References Ribbon to Make a contents Page/
   • Cover Page
     • You can add a professional cover page easily by clicking on the cover page bar on the insert ribbon
       • The cover will match the chosen colour scheme for consistency.
   • Header and Footer
     • A header and footer is something that appears automatically on every page
       • It can contain a page number that changes automatically
         • Page Headers and footers can be added from in the insert toolbar, page numbers can also be added here too.

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