Desktop Publishing Software T11

Desktop Publishing Software T11

1. DTP Applications are used for creating newspapers, magazines and leaflets etc.

2. DTP has more suitable features for professional publishing than standard word processing applications

3. Spell Checker

   • Automatically checks the spelling in the document
   • you should not totally rely on a spell checker as there are some things you should be wary of
   • Words can be spelt differently in American English
   • if you write 'he' instead of 'the' it wont flag it down as 'he' is an English word

4. Grammar Checker

   • A grammar checker suggests problems with the way sentences are structured, or they can find repeated words or punctuation

5. Thesaurus

   • Can suggest alternative words. E.G. nice could either be pleasant, kind, lovely etc.

6. Mail Merge

   • A method of producing personalised letters by merging a standard letter with details of names and addresses and other information from a database
   • Examples
     • utility companies to send out bills to customers
     • businesses to send circulars
     • schools to send pupils exam results

7. Stages of Mail Merge

   • 1. Create a standard letter
   • 2. Place markers to show where details such as names and addresses are to be inserted
   • 3. Open a database of the data to be used
   • 4. The mail merge facilities place the data from the databse into each individual letter in the appropriate place
   • 5. Print the personalised letters

8. Style sheets

   • A style sheet is a description of the way a document is to be presented. use to keep a document consistent.
   • Style sheets can specify
     • The font type, size and colour
     • The formatting of the text
     • Position of a logo or banner

9. Headers and Footers

   • A header appears at the top of the page
   • A footer appears at the bottom
   • Information may include
     • The title of the document
     • Name and author of the document
     • Page numbers automatically produced

10. Automatic contents production

    • Once a document has been written, the contents page can be produced automatically by the word processors software

11. Page layout

    • need to think about
      • the size of the image
      • Orientation of the page
      • Line spacing

12. Tabulation

    • To make lists of data items more readable they often placed in columns and rows
    • Using tabs its is easy to line up columns of data on a page

13. Tables

    • If the lists of data are to be displayed in a grid, then a table should be used. the number of rows and columns can be set.

14. Borders

    • Can be placed around text, graphics or even pages
    • can be different colours, styles and thicknesses

15. Graphics and clipart

    • Graphics can be manipulated
    • Resizing
    • Cropping
    • Rotating
    • Flipping

16. Watermarks

    • A graphic or text can be placed on a master page where it becomes a watermark for the rest of the document. Everything else appearing on the document faintly shows through the background

17. Types of file

    • Word file=.doc(x)
    • Text file=.txt
    • Image file=.jpg

18. Benefits of word processing

    • High quality professional finishes
    • Consistency of style
    • Many templates are available
    • Easy to edit the layout
    • Possible to create more complex layouts