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| Question | Answer |
| what is a project? | “A unique set of coordinated activities, with definite starting & finishing points, undertaken by an individual or organisation to meet specific performance objectives within defined schedule, cost and performance parameters” |
| A Projects characteristics | - Change - Projects are the means by which we introduce change. -Temporary - Once the desired change/project has been implemented, ‘business as usual’ resumes - Projects should have a defined start and end - Cross-functional - Projects involve a team of people with different skills working together (on a temporary basis) to introduce a change that will impact others outside the team. - Unique - Every project is unique (different team, different customers, etc) - Uncertainty - Projects are risky. More threats and opportunities emerge in the life of a project than ‘business as usual’. |
| where are projects applicable | EVERYWHERE! • Public & Private Sector • SMEs & Large companies • Introduction of New Product/Services/Process |
| Importance of projects | two critical challenges for organisations: - To maintain current business operations: ‘Business as usual’ profitability, service quality, market confidence etc. -To transform business operations in order to survive and compete in the future. looking forward and deciding how business change can be introduced to best effect for the organisation. Management needs to balance between ‘Business As Usual’ And Business Change. |
| what is project management? | ‘…a way of managing change’, • Planning, Controlling & Delivering a project • Time, Cost, Quality + Scope of a project |
| definition for project management | The planning, delegating, monitoring and control of all aspects of the project, and the motivation of those involved, to achieve the project objectives within the expected performance targets for time,cost, quality, scope, benefits and risk. |
| Need for project management? | • More complex projects • Globalisation and heightened competition • Increased accountability • Explosive growth of projects • “80% of projects, classified as higher-performing, use a certified project manager.” |
| criteria of a successful project | - Completed On time - Within budget - Acceptable quality |
| 4 phases of project management | Define: what needs b done? why? strategy. goals? analysis Design: how is it gna b done? by who? start and finish? costs and resources, conflict resolutions. Deliver: management of day to day activities, Organisation, control, leadership, decision making and problem-solving, Start-up; Execution; Completion; Handover Develop: continual improvements, Identify the outcomes for all stakeholders, Put in place improvements to procedures, fill gaps in knowledge, document lessons for the future |
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