Project Management Process

Project Management Process

1. Project management is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements.

   • A process is a set of interrelated actions and activities performed to create a pre-specified product, service, or result.
     • INPUTS > OUTPUTS
   • Project oriented process
     • These processes specify and create the project’s product. These are typically defined by the project life cycle (as discussed in Section 2.4) and vary by application area as well as the phase of the product life cycle

2. Process Groups

   • 1) Initiating Process Group
     • Consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.
       • The initial scope is defined and initial financial resources are committed
   • 2) Planning Process Group
     • Consists of those processes performed to establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives
   • 3) Executing Process Group
     • Consists of those processes performed to complete the work defined in the project management plan to satisfy the project specifications.
       • Involves coordinating people and resources, managing stakeholder expectations, as well as integrating and performing the activities of the project in accordance with the project management plan
   • 4) Monitoring and Controlling Process Group
     • Consists of those processes required to track, review, and orchestrate the progress and performance of the project; identify any areas in which changes to the plan are required; and initiate the corresponding changes.
       • BENEFITS
         • Project performance is measured and analyzed at regular intervals, appropriate events, or exception conditions to identify variances from the project management plan.
   • 5) Closing Process Group
     • Consists of those processes performed to conclude all activities across all Project Management Process Groups to formally complete the project, phase, or contractual obligations

3. Project information

   • The collected data are analyzed in context, and aggregated and transformed to become project information during various Controlling processes
     • The information may then be communicated verbally or stored and distributed as reports in various formats