Site Possession Meeting

Site Possession Meeting

1. Timing

   • - Date of commencement of contract corresponding with the date of site possession, e.g. Clause 21.1 PAM 1998 form (With quantities edition)
   • - The date of site possession stipulated [Clause 38(b) JKR 203A (REV 10/83)]

2. Purpose

   • For employers to officially hand over possession of the site to the contractor.
   • For the contractors in reciprocation to officially take over possession of the site from the employer for the purpose of the contract.
   • To introduce team members.
   • Explanation of contractor requirements.

3. Participants

   • Architects - Surveyors (Quantity Surveyors, Land Surveyors, Building Surveyors) - Engineers (C&S) - Contractors - Consultants - Clients - Local Authorities

4. Minutes Taker

   • Superintending Officer (SO)

5. Documents

   • From Employer to Contractor
     • 1. Copy of project procedures manual.
     • 2. Letters of delegation power.
     • 3. Copy of formal contract documents (if ready)
     • 4. Priced BQ and construction drawing sets (For contracts based on BQ)
     • 5. Priced summary of prices, specifications and construction drawings (For contracts based on drawing and specs)
   • From Contractor to Employer
     • 1. Insurance policies or cover notes and receipts of premium paid.
     • 2. Performance bond, advance payment bond, etc.
     • 3. Copy of proposed work programme.
     • 4. List of documents required from employer/contract administrator.
     • 7. Project & site organisation chart, details and CV’s of personnel.
     • 5. List of proposed sub-contractors & Details of address for service of notice.
     • 6. Miscellaneous documents required under contract.