SITE POSSESSION MEETING

SITE POSSESSION MEETING

1. PURPOSE

   • INTRODUCTION OF PROJECT TEAM
     • 1. Design Team ( Architect & Surveyor )
     • 2. Engineering Team ( Civil Engineer, Structural Engineer, Electrical Engineer, Mechanical Engineer)
     • 3. Implementation Team ( Main Contractor , Sub-contractor , Suppliers )
     • 4. Regulation Bodies/Government /Local Authorities
   • HANDLING OVER VARIOUS DOCUMENTS
     • BY CONTRACTOR
       • 1. Insurance policy or cover note and receipt of premium paid
       • 2. Performance bond, advance payment bond
       • 3. Copy of proposed work programme
       • 4. List of document required from employer/ contract administrator
       • 5. Project and site organization chart, detail and CV of personnel
       • 6. List of proposed sub-contractor
       • 7. Detail of address for service of notice
       • 8. Miscellaneous document required under contract
     • BY EMPLOYER
       • 1.Letter of delegation of power
       • 2. Copy of formal contract document
       • 3. Price bill of quantities and set of construction drawing
       • 5. Copy of project procedure manual
       • 6. Copy of approved main contractor work programme to NSC
       • 4. Price summary of price, specification and construction drawing
   • SETTING OUT PROCEDURES COVERING
     • Other procedures directly impacting on the administration of the contract in question
     • Inspection of work(Quality Assurance/Quality Control matter)
     • Security & administrative issues
       • Included delivery & removal of material from site
     • Progress reporting & monitoring
       • Site records
       • Progress reports
     • Resolution of doubts, ambiguities & requests for information
     • Claim procedures
       • Extension of time
       • Variation works
       • Direct loss & expense
     • Administration of payments
       • Interim valuations
       • Certifications
     • Health & safety overseeing
     • Sample submittal & approval
     • Documents submittal & approval
       • Work programme
       • Method statements
       • Shop drawings
   • EXPLANATION OF CONTRACT REQUIREMENTS
     • SITE FACILITIES
       • Worker's accommodation
       • Site Offices
       • Store
       • Fabrication yards
       • Temporary Site Services
     • RESTRICTIONS
       • Use of Foreign Labour
       • Hours of Work
       • Noise
       • Movement of Workers
     • PROTECTION OF ADJOINING WORKS
       • Existing Property
       • Unfixed Materials & Goods
       • Underground Services
     • SAFETY ISSUES
       • Public Safety
       • Safety of Workman
       • Methods of Working

2. MINUTES TAKER

   • Superintending Officer (SO)

3. TIMING

   • - The date of site possession stipulated [Clause 38(b) JKR 203A (REV 10/83)]
   • - Date of commencement of contract corresponding with the date of site possession, e.g. Clause 21.1 PAM 1998 form (With quantities edition)

4. PARTICIPANTS

   • Architects - Surveyors (Quantity Surveyors, Land Surveyors, Building Surveyors) - Engineers (C&S) - Contractors - Consultants - Clients

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