Revision 3.1.6

Revision 3.1.6

1. Characteristics of documnets

   • Characters
     • letters, numbers or symbols that make up the documents
   • Sections
     • parts of the document that are formatted differently from the main text
   • Frames
     • text or image that can be re-sized or repositioned from the main text. It breaks the information up
   • Paragraphs
     • blocks of text that are signified by spaces inbetween. These make the text easier to read
   • Footnote
     • extra information about a certain part of the text taht is not necessary to be in the main text. It is located at the bottom of the individual page
   • Header
     • appears at the top of everypage. Normally contains name and date
   • Footer
     • the bottom of every page. Normally contain the page number

2. Mail Merge

   • create/open template
     • select data source
       • insert mail feds
         • preview and print document
   • Advantages
     • no need to recreate data source
     • ensures consistency - only one mast document needed
     • faster to produce a bulk of letters, allows other work to be done at same time
     • letters can be saved and reused asgaina and again

3. Reformatting documnets

   • REDUCE or INCREASE
     • Font style/size/colour/emphasis
     • Page size/margins/orientation
     • Text alignment
     • Line spacing

4. Thumbnails

   • reduced size versions of images used to help recognise and organise them
   • Advanatges
     • allows the user to view a large number of images on the screen at the same time
     • it lets the user chose which image to be openbased on the preview
     • it saves memory as not all images need to be looked at
   • Disadvanatges
     • as the images are small it is hard to see the details
     • can take a long time for a large amount of thumbnails to load on screen

5. Clip Art

   • a set of pre-made images that can be copied or pastd into document files
   • Advantages
     • easy to find the image you are looking for
     • included in the application software so no time spent searching for image
     • the packages are cheaper than hiring a designer
     • clip art images are royalty free (copyright free)
     • images are vector based - can enlarge them without becoming pixelated
   • Disadvantages
     • internet clip art may be subject to copyright
     • images aren't orginal as other companies can use them
     • lower quality images can lessen a companies image (unprofessional look)

6. Bitmap

   • an image that is built up from small rectanugalr blocks of a single colour (pixels)
     • pixelation - magnify the image much it become blurry
   • high resolution - more pixels within the image - higher quality
     • higher resolution - larger file size - more pixels to be individually saved
   • can be compressed by encoding the information more efficiently
   • addressable - each pixel colour can change rapidly under computer control
   • leaflets
   • prospectous

7. Vectors

   • created by mathematical equations and caculations
   • small file size - stores the image as a set of instructions of how to create the image
   • no pixelation - no pixels are being enlarge the image is recalculated to be drawn bigger
   • more processing power - the image needs to be drawn from the instructions stored
   • Benefits
     • less memory
     • more precise images
   • clip art

8. Graphic Libaries

   • a collection of related images that add onto a software package with specific images
   • Advanatges
     • fast to create a customised design as from scratch it would take a long time
     • less time spent searchign for images as they are grouped by category
   • Disadvanatges
     • the graphics will need to be keep up to date, the old graphics will need to be replaced with the new graphics
     • can be expensive to purchase or develop a customised set of images

9. Projectors

   • Acetate
     • Advanatges
       • you can change the order of the slides
       • don't need technical expertise to use it, only need a bulb
       • equipment is easy to fix if it goes wrong
     • Disadvanatges
       • no interaction - static text and images - not video or sound
       • quality of slide deteriorate over time
       • order of slides can become muddles or slides can be lost
       • user has lack of technical expertise (unprofessional)
       • presenter has to be in the room to change the slides
   • Electronic
     • Advanatges
       • edit presentation during the presentation
       • interact with the audience - increase audiences attention
       • no human intervention is required - it can run automattically
     • Disadvanatges
       • lot of equipment needed (technical faults)
       • compatibility issues with software and devices
       • training to use the hardware - cost implication

10. Navigation Structures

    • Linear
      • the user presnts the presentation in numerical order
      • predictable - audience will see same presntation
      • not interactive
    • Non - Linear
      • the user is able to chose any other slide in the presenation
      • need buttons or hyperlinks to navigate around
      • slides can be accessed in any order and can move forward and backwards
      • more complicated to set up and it is harder to create handouts - not in any order
    • Hierarchical
      • the user is able to chose a pathway that then must be followed in an order
      • you are able to chose a pathway you want
      • you can't deteriate from the pathway once you have chosen it