While the project is being executed , many stakeholders
will need to receive information about the project. The
manage communications process involve gathering and
providing this information, and making sure information
is flowing back and forth on the project is planned.
This process is about
implementing the communications
management plan, using the
technology,models and methods
established in the plan to meet
communication need for each
phase of the project.
The specific methods you use to distribute
information to your team.
Are important in the Manage Communications
process, just like they are in planning.
Not only do you send information in this
process, but you also need to make sure the
communications are received, effective,
efficient and comprehensible. You should also
provide opportunities for stakeholders to
request additional information and
COMMUNICATIONS BLOCKERS include
such idiomatic phrases that can cause
miscommunication with people of other
cultures and can lead to disagreement
The exam has often had one or two
questions to ask "What can get in the way
of communications?" or "The following
has occurred, what is wrong?" and the
answers can include: Noisy surroundings,
distance between those trying to
communicate, improper encoding of
messages, making negative statements,
Status Report: Describes where the Project currently stands regarding the performance measurement baseline.Progress Report: Describes what has been accomplished.
Trend Report: Examines projects results over time.
Forecasting Report: Predicts future Project status and performance.
Variance Report: Compares actual results to baselines.
Earned Value Report: Integrated scope, cost and schedule measures to assess Project performance.
Lessons Learned Documentation: Are used as lessons learned for future projects.
Is all about gathering information on how
your team is progressing through the project.
You might create status reports of your
baseline schedule, issues, how your project is
tracking risks and any changes that might
Is a tool that you use to get the
message out. You might choose to use
email, phone, or a ticketing system to
Throughout your project, you’re creating
status reports, presentations, and many
other communications to keep your
project stakeholders informed.
Project Management plan updates
As your project progresses, you’ll
make changes to the Project
Management plan as new
information is available.
Project document updates
Project document updates are
likewise a big part of how your
project is communicated to all of
the project stakeholders.
Organizational process asset updates
Here’s where you get a chance to give your
project’s experience back to the company and to
help future project managers learn from what’s
happened on your project.
Lessons learned are all of the corrective and
preventive actions that you have had to take on
your project, and anything you have learned
along the way.