Project Management Overview

Page 1

How to break down a project:

project lifecycle

phases

knowledge areas

process groups

interactiono f project components

lifecycle stages

stsarting

organizating and preparing

carrying out work

closing

phases held manage each aspect of the work help address the fact that each project is different and has different processes

Page 2

Project lifecycle - all the work involved in creating a product from start to finish

starting the project

cost and staffing levels are low

level of uncertainty at its highest; when the risk is the greatest

cost of change at lowest

project activities

determine need and feasibility

set goals

create proposal/convince stakeholders

decide resources/budget/staff

organizing and preparing

cost and staffing levels are rise

level of uncertainty decrease

cost of change at rises

project activities

conduct research

use results to creat prototype

create and implement schedule

assign tasks

carrying out the work

cost and staffing levels are highest

level of uncertainty decrease

cost of change at rises

project activites

get materials

build/produce product/service

test quality and performance

make mods as necessary

prep for delivery

closing the project

cost and staffing levels are decrease

level of uncertainty at its lowest

cost of change at highest

project managment

complete all contractual commitments

transfer product to users

train personnel

reward team

each phase has diff characteristics

cost and staffing

uncertainty

cost of changes

Product Lifecycle

product inception and development

includes project lifecycle

market intro

market growth

market maturity

sales decline

Project/Product lifecycle relationship:

a product life cycle can vbe completed during a single-phase project

each stage of the product life cycle may contain one or more project life cycle

a project lifecycyle and exist independetly from, run concurrently with, or form part of the product life cycle.

a single product life cycle can consist of many project life cycle

Page 3

Project phases - groups of activities that make up an entire project; logical divisions in the way the work is carried out

phase characteristics

sequential

distinct work

project management repeat processes

monitoring and controlling processes

initiating

planning

closing

executing

end with handoff

have natural end points

opportunity to assess projects overall project

generally ends when a change of focus or authorization requirement occurs; or termination of project

e.g. stage gates, phase gate, decision points, kill points, etc.

for projects with more than one phase can be one of two types:

sequential

overlapping

product management methodology

predictive (waterfall)

iterative (scope tentative at beginning and clarigied as project proceeds; rolliwng wave planning)

incremental (each phase successfully adds to functuonality; each phase ends in deliverable)

adaptive (agile; iterative and incremental; used for projects where scope frequently changes)

Phases of a life cycle:

research phase

design phase

production/development phase

prototype

production

marketing

deployment

wrap up phase

***All the phases make up project life cycle

each phase ends wit a handoff of its work, and a project is assesed at this point

Page 4

PM Process Groups

initiating

collects information

occurs only once in a single project or phase

outputs used as inputs for planning group

planning

usually occurs before work begins but is iterative

executing

activities repeated; iterative

outputs are used to carry out work (i.e. proj mgmt plan)

monitor and control

closure

occurs only once in a single project or phase

span over course of each project

planning and executing processes iteraite until work is done

monitoring and contolling processes are repated from the start of a project or phase to its end

initiating and closing processes occur only once in a project or pahse

Page 5

PMI and the PMBOK Guide

advocacy

information and standard

code of ethincs and conduct

accreditation

PMI:

provides cers

set standards and provides info

is the leading association for pm profession

PMOK Guide

global application

accepted standards

up-to-date info

common vocab

project tailoring - adjusting the process to what a project needs

The knowledge areas

project integration mgmt

project scope mgmt

project time mgmt

project cost mgmt

project quality mgmt

project HR mgmt

project communication mgmt

project Risk mgmt

prject procurement mgmt

project stakeholder mgmt

I Stooped To Catch a Quick Hare as a Cat Rapidly PurSued

Process groups and Knowledge areas

planning process group

integration

stakeholder

planning process group

all 10

executing

integration

quality

HR

communications

procurement

stakeholder

monitoring and controlling

9 of the 10

closing

integration

procurement