Topic 11 DTE

Topic 11 DTE

1. Desktop Publishing (DTP): DTP Applications are used to create publications such as newspapers or magazines, leaflets and brochures.

   •  DTP has more suitable features for professional publishing then standard word processing applications
   •  Word processing applications have similar features to DTP however DTP Applications focus on features that improve the professionalism of the layout

2. Spell checker: A spellchecker automatically checks the spelling in a document. You should not rely totally on spellcheckers because there are some pitfalls to be wary of.

3. Grammar Checker: A grammar checker suggests problems with the way sentences are structured, or they can find repeated words or punctuation.

4. Thesaurus: A thesaurus can suggest alternatives for words. For example, for the word NICE, a thesaurus may suggest PLEASANT, KIND, LOVELY and other words with a similar meaning.

5. Mail Merge: Is a method of producing personalised letters by merging a standard letter with details of names and addresses and other information from a database. Examples when mail merge may be used:

   •  Utility companies to send out bills to customers
   •  Businesses to send circulars
   •  Schools to send pupils their exam results

6. STAGES OF MAIL MERGE. CREATE A STANDARD LETTER, PLACE MARKERS TO SHOW WERE DETAILS SUCH AS NAMES AND ADRESSESW ARE ENTERED. OPEN A DATABASE OF THE DATA TO BE USED. THE MAIL MERGE FACILITIES PLACES THE DATA FROM THE FATABASE TO EACH INDIVIDUAL LETTER IN THE APPROPRIATE PLACE

7. Style sheet: A style sheet is a description of the way a document is to be presented. It is used to make sure there is consistency in the appearance of the document. When setting a style you can specify many things including:

   •  The font type, size and colour  The formatting of the text, including line spacing  The position of a logo or banner

8.  A header appears at the top every page of a document  A footer appears at the bottom of every page

9. Information appearing in headers and footers may include:  The title of the document  The name and author of the document  Page numbers automatically produced  The date and time of printing

10. Automatic contents production: Once a document has been written, the contents page can be produced automatically by the word processors software.

11. When producing a document you need to think about

    •  The size of the image
    •  The orientation of the page (portrait or landscape)
    •  The size of the top, bottom, left and right margins
    •  The line spacing (single, double or one and a half spacing)

12. Text can be aligned

    •  To the left
    •  To the right
    •  Fully justified
    •  Centred

13. Tabulation To make lists of data items more readable, they are often placed in columns and rows. Using tabs it is easy to line up columns of data on a page

14. Tables If the lists of data are to be displayed in a grid, then a table should be used. The number of rows and columns can be set and a columns width can be changed or cells merged to suit the data in the table.

15. Borders  Borders can be placed around text, graphics or even pages.  Borders can be different colours, styles and thicknesses.

16. A graphic is an image. It might be:

    •  A picture you have taken with a digital camera
    •  A picture downloaded from a website
    •  A piece of clipart
    •  A picture you have scanned

17. Clipart is already made graphic, often in cartoon form, that can be used to illustrate a document.

    • Graphics can be manipulated by
      •  Resizing  Cropping  Rotating  Flipping (producing the mirror image)

18. There are many different shapes already available in many packages. These are known as auto shapes.

19. When importing an image or some other sort of file from another source to include in your document you must take care which file type it is. Most applications can recognise a variety of file types. The file type is indicated by the file extension, as in the table.

    • Word file .doc(x)
    • Text file .txt
    • Image file .jpg

20.  High quality professional publications can be created  Templates are available for many types of document such as letters and business cards  It is easy to edit the layout of a publication  The display is WYSIWTG (What you see is what you get)  Consistentcy of style can be given to publications, including house style for business  It is possible to create more complex layouts with DTP than with a word processor