Chapter 6

Chapter 6

1. character

   • any letter, number or symbol

2. Paragraph

   • used when a long document is being created
   • use of a carriage return at the end of the text
   • may have a style pre-defined to it
   • can format alignment, indentations, line spacing, font size/style and bullets/numbering

3. Sections

   • - a portion of a document in which page-formatting options can be set
   • - until section breaks are formatted/inserted, the whole document is treated as a single section
   • - allows layout of document to vary between different sections

4. Frames

   • - an area of a page that can contain text or graphics
   • - can be positioned anywhere on page
   • - DTP software uses frames; changes to one doesn’t after another

5. Headers and footers

   • - header is text/graphics which appears on a document in the top margin of every page
   • - may include creator’s name, title and date
   • - footer is text/graphics which appears on a document in the bottom margin of every page
   • - may include page numbering, date and file name

6. Footnote

   • - used to briefly explain a word or phrase without including the explanation in the body of text
   • - reference number placed next to word/phrase

7. Page

   • - each printed side of paper containing the components of a document

8. Process of mail merge

   • 1) Create the data source (spreadsheet/database). 2) Create the template document (word processing/desktop publishing
     • 3) Insert merge fields from data source. 4) Check merge fields with data.
       • 5) Complete the merge.

9. Advantages of mail merge

   • documents can be produced very quickly
   • only one copy needs to be proofread to ensure that all others are correct
   • the data source can be used for many different mal merge processes
   • the standard letter/template can be saved a reused

10. What attributes can the user format

    • page size, formatting, orientation, text position, style and size
    • page size and paper to be printed on can be selected by the user
    • page margins can be set to keep content surrounded, or for placing a header/footer in
      • Page size, settings and orientation
    • Text position, size and style
      • appropriate text alignment can be set, font can be chosen
      • size of font can be appropriately set, text can be highlighted or styled with bold/italic/underline features

11. Vector

    • can be resized or rescaled with no loss of definition
    • size of vector graphic file is relatively small compared with a bitmap graphic for the same sized image
    • every component of graphic is described by its features
    • graphics can be grouped, keeping the same positioning
    • based graphic files cannot be compressed
    • processing power required to display vector graphic is high

12. Bitmap

    • when resized, image quality is reduced
    • each pixel has to be saved individually, so the file size can be very large
    • components are only stored as pixels
    • more consistent with computing environment
    • bitmap graphics deal well with complex highly detailed images like photographs
    • each pixel can be addressed so subtle changes can be made