Mind map
Client contacts regarding a package
Map content
Client contacts regarding a package
Contact Venue and verify availability
- Available
- Not available
- Contact client and provide an alternative venue within price range
- Secure paperwork and contracts
- Collect payment
- Verify costs of venue and services
- Unexpected costs
- Notify client immediately
- Do they want a new venue?
- Yes
- Find another venue within price range
- Book new venue
- Create itinerary for the night
- Assign someone to attend event and handle client relations
- Make sure party escort has copy of itinerary and list of necessary phone numbers
- Assign someone to attend event and handle client relations
- Create itinerary for the night
- Book new venue
- Find another venue within price range
- No
- Collect additional expenses from client
- Collect additional expenses from client
- Yes
- Do they want a new venue?
- Notify client immediately
- Expected costs
- Book venue
- Book all other services
- Send completed itinerary to client
- Include final cost
- Graphic design team creates marketing materials
- Event photo, cover photo
- Print invites?
- Yes
- Order these ASAP as soon as materials are created
- No
- Create event page under Bday brand's FB page
- Invite client as admin & invite guest list
- Give finalized guest list to venue if required
- Extras and decorations required?
- Yes
- Purchase & give to event escort before event
- Purchase & give to event escort before event
- No
- Event escort arrives early to set up and meet with client
- Yes
- Extras and decorations required?
- Give finalized guest list to venue if required
- Invite client as admin & invite guest list
- Create event page under Bday brand's FB page
- Yes
- Send completed itinerary to client
- Book all other services
- Book venue
- Unexpected costs
- Verify costs of venue and services
- Collect payment
- Secure paperwork and contracts
- Contact client and provide an alternative venue within price range
- Available