Real Life Relation

Page 1

Obtain full details before starting

Understand SOW

Understand business case

Understand project success criteria

Identify stakeholders

Gather requirements

Define scope

Set milestones (deliverable dates, schedule)

Create budget worksheet

Get approvals from stakeholders & sponsor

PLANNING - the single most important responsibility

Visualize and communicate all project deliverables

Have the right team

The right people (for capability)

The right size (for effectiveness)

Never lose sight of 3 factors: Time, Budget and Quality

Set expectations & milestones up front

Set relatively (based on risk) frequent milestones

Check in often to ensure project stays on track

Help the team understand the scope fully

Kick-off meetings

Be clear about who is responsible for what and deadlines

Assign roles and responsibilities

Enforce accountability

Each member must understand what is expected from him

Use project milestones & benchmarks to manage expectations

DON'T micro-manage Focus on achieving milestones instead of perfect details

Have good management system in place

Everyone can use

Email can be a huge time waster and delayer

Info and communication should be in one place

Use online project management app for cross country communication

Have a database for: risk management, performance data, events, ...

Keep team motivated

Reward system

Celebrate milestones can both motivate team and keep project on track

Hold regular project status meetings or calls. Keep them short!

To ensure project is on track

Keep everyone up-to-date

Communicate everyone's status to the rest of the team without bogged down by details

Keep status meetings short & sweet (keep everyone on time constraint reporting)

Health risk management

All team members should not hesitate to report concerns or challenges

DO NOT spend too much effort here to cripple the project

Build in time for changes Make reserves for specification changes and requests

Working attitude Work as if today is the last day before deadline

Tools Task World