Flashcards
Cert Comm Q's
Cards in this deck (20)
- 1What is an AGM?Annual General Meeting:
- New positions elected
-changes in constitution,
-reports from secretary and treasurer
- must occur once a year - 2Why would an extraordinary general meeting (EGM) be held?- called by the Chairperson when there is a dispute, death, unforeseen circumstances or a vote of no confidence.
-Usually held to cote on something, determine a plan of action or change the constitution. - 3What is the Constitution of an Association?General framework and rules of an organisation:
-name
-objectives
-membership/fees
-office-bearers
-meetings and quorum - 4What is an agenda?What is going to happen in a meeting
Example:
Meeting opened, Apologies, Minutes from previous meeting, Reports, correspondence, general business, guest speaker, thanks and closing of meeting - 5What are the minutes? How are they kept?- brief but accurate record of the business that accorded.
-state the time, place, date of meeting, type of meeting, correspondence, motions
- should be briefly taken during meeting by Secretary, and then re written shortly after the meeting - 6How are the minutes accepted?Signed by Chairperson
- No page can be removed, only rewritten - 7Who controls a meeting?the Chairperson
- 8What is the voting procedure?- used to come to a decision about a motion or amendment
- usually taken through voice (Ayes or Nos) or show of hands (for and against) - 9What are the preferred qualities of a Chairperson?-impartial
-sensible and mature
-fair and courteous but still authoritative
-flexible
-patient
- considerate listener
- effective communicator - 10What are some of the duties of a Chairperson?confirm minutes, open and conduct meeting, welcome guests/new members, know constitution and conduct meeting accordingly, announce voting and control debates, know what is important/ urgent, ensure objective of meeting is met.
- 11What are the duties of a Secretary- backbone of organisation, most important person of an organisation, they:
prepare agenda and brief chairperson, look after correspondence, conduct elections, look after minutes, prepare reports, make physical meeting arrangements. - 12What are the duties of a Treasurer?- looks after financial aspects of the organisation, for example:
accurately record all money matters, record debits and credits for all running costs, set budgets and estimates, prepare reports - 13Explain how a public speaker should use a microphone*******
- 14Which sounds should you be careful of when using a microphone ?P, K, T - they can cause popping
avoid by speaking across the top of the microphone - 15Explain the different types of microphonesFixed: can be on stands or lecterns, restrict body movement, allows use of notes
Hand-held: restricted gestures but allows body movement, no notes
Lapel: can forget about it, enables freedom of movement, use of notes, knocking by clothing or jewellery - 16What happens at an AGM- new positions elected
- changes in constitution
- reports from secretary and treasurer
-must occur once a year - 17How does a public speaker prepare?- start early
- know the purpose of talk
-know demographic
-whens, wheres, whos and whys
- know aids - 18Is relaxation important to the speaker and why?YES
- tension can effect muscles and organs used when speaking e.g vocal cords and posture
- being relaxed allows you to connect to audience
- allows confidence - 19How important is breathing to the speaker?VERY IMPORTANT
- helps with characterisation
- Resonance
-modulation ( pace, pitch, pause and power)
-inflection - 20In meeting procedure, how is voting carried out???**********
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- Flashcards on Cert Comm Q's, created by gblenkin11 on 26/09/2014.
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- gblenkin11
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