GoConqr has a new look! Let us know what you think.

Sign up free

Flashcards

Chapter 2: Project Management

Elizabeth Mack English 55 cards

Cards in this deck (55)

  1. 1Project ManagementA process to manage, coordinate, and monitor all personnel and resources essential for completing the project on time and within budget
  2. 2What's a primary responsibility for the owners of construction companies?Recognize the strengths and abilities of their management team and that they realistically review their company's capabiliteis
  3. 3Project Management Balancing ActOwner's responsibility to understand the whole picture and balance current work. This balancing act requires skill in planning, scheduling, and close supervision of the work
  4. 4For larger companies, project manager duties include...-Project budget
    -Production schedule
    -Submit pay reports
    -Handle change orders
    -Get shop drawings
  5. 5For larger companies, project superintendent duties include...-Responsible for on-site activities (including quality control)
    -Supervising workers
    -Coordinate work with subs and utility companies
    -Oversee materials distribution and storage
    -Initiate notices like claims for extra time or work
  6. 6Project PlanningProcess of analyzing tasks individually and as a whole, determining how they will be accomplished and the sequence which they must be performed
  7. 7Things that need to be done during the project planning stage...-Inspect site
    -Review the overall picture and contract requirements
    -Plan sequence of tasks (physical construction and other items like permits and inspections)
    -Determine duration of tasks
    -Calculate personnel requirements
    -Arrange for and distribute delivery of materials and equipment
    -Make sure income from payments is received in time to pay expenses
  8. 8Schedule changes need to be noted...On every document that is related to the change
  9. 9Different schedules look like...-General schedule for the owner and GC
    -More detailed schedule for PM and Sup
    -In-depth schedules for foremen and subs
  10. 10Benefits of Scheduling-Balanced workflow
    -Improvements in control of material usage
    -Better control of cash flow
    -Better awareness of time required for specific tasks by workers and management
    -Better awareness of time sequences and how different projects are related
    -More efficient ordering of rental equipment
    -Better planning for inspections
    -Better control of lead-time for material delivery and just-in-time delivery
  11. 11Scheduling System Stages1. Preparing the plan
    2. Creating the schedule
    3. Communicating its necessity and benefits to all users
  12. 12Steps for Preparing the Plan1. Review everything required
    2. Make a list of all materials, labor, costs, expenses, and equipment required to complete each phase
    3. Establish the time required
  13. 13Activity DefinitionOne identifiable item of work within the total project
  14. 14Contractor needs to know the following information before deciding how simple or complex the project schedule should be...-Size of the project and how complex
    -Number of workers
    -Time it will take for craftsmen to complete their work
    -Contract's provisions
    -Requirements or restrictions imposed by the owner or lender
    -Other on-going projects
  15. 15Scheduling System Types-Simple list
    -Gantt chart (time scale or bar chart)
    -Critical Path Method (CPM) - most complicated, also called PERT charts
  16. 16Working DaysMon-Fri
  17. 17Calendar DaysMon-Fri, Sat & Sun, holidays
  18. 18Time is of the essenceProject must be completed by the contract completion date
  19. 19Time schedule guidelines-Calculate time estimates for individual activities that make up project
    -Use records of past performance of labor tables found in construction reference manuals
    -Determine if time estimate for each task needs to be changed
    -Determine availability of labor and equipment
    -Estimate number of workdays and workweeks
    -Factor in contingency time
  20. 20Contingency timeAdditional time allotted between tasks; enables contractor to develop a real-world plan
  21. 21What should each task be assigned?An earliest start date and latest start date
  22. 22What comes after scheduling the start dates?Task's earliest completion date and latest completion date
  23. 23Float TimeTime an activity can float before the timing becomes critical to the project completion date
  24. 24Types of SchedulesList, Time Scale, Bar Chart Project Schedule, Critical Path Method (CPM)
  25. 25Type of Schedule: Time ScaleChart can be used in the planning stages of the project; commonly used at the job site; fails to show interrelationship of tasks
  26. 26Type of Schedule: Bar Chart Project ScheduleContractor can quickly make decisions - reassignment of employees and equipment; very useful for planning future jobs
  27. 27Type of Schedule: Critical Path Method (CPM)Standard method of scheduling projects
  28. 28Critical PathShortest duration for an activity or series of activities
  29. 29Cost LoadCosts associated with activities; so cash flow can be shown on CPM
  30. 30What are two important key s to a successful outcome for the project?Communication and training
  31. 31What should all of those involved in the project know about the project plan?-How the plan will operate
    -How the plan will enable the project to progress efficiently
    -How the implementation of the plan will benefit users
  32. 32Types of MeetingsPre-Construction Conference, Status Meetings, Worker Safety Meetings
  33. 33Pre-Construction ConferenceHas all major parties (owner, architect, engineer, project manager, sup, and major subs); establish basic guidelines
  34. 34Status MeetingsHeld regularly at scheduled times; discuss status of the work
  35. 35Worker Safety MeetingsScheduled regularly to ensure company's safety policies are being followed; OSHA compliance officers should place rosters in the company's safety files
  36. 36Toolbox MeetingsSafety meetings with workers
  37. 37Employee Manual BenefitsMore knowledge of labor laws, employees can reduce potential liability, improved teamwork
  38. 38What should an employee manual include?-Employee and employer rights and responsibilities
    -Work hrs
    -Dress code
    -Rules about the use of office resources
    -Drug-free workplace policies
    -Standards for record keeping and reporting
    -Policies and procedures for sick leave, vacation, advancement, and benefits
  39. 39What is a construction budget based on?Total estimate of project costs and income
  40. 40What must the contractor factor in to arrive at the total cost?Labor, materials, equipment, equipment rentals, tools, subs, company overhead credited to project, project overhead, and contingencies
  41. 41How can companies monitor costs?Evaluated on an item-by-item report; then compiled into a summary report that shows total cost picture
  42. 42Aside from knowledge of what materials are required for the job, material management is also concerned with...-How to purchase wisely
    -How to begin procedures to ensure timely delivery
    -How to manage inventory to eliminate need for expanded storage space or facilities
  43. 43Purchase Order SystemUsed to organize and control purchases of products, materials or services from another company, vendor, or sub
  44. 44What are the key points that should be considered when establishing a PO system?-Complete description of goods
    -Complete description of services
    -Price
    -Terms
    -Refund and return policy
    -Tax
    -Representation
    -Warranties
  45. 45Just in time deliveryPurchasing material for jobs on an as-needed basis and having it shipped directly to the job site; can decrease storage space
  46. 46What does controlling inventory require?A direct connection with the purchasing system
  47. 47Person responsible for inventory control procedures should...-Check-In/Check-Out system
    -Secure storage and maintenance
    -Establish min and max levels of inventory
    -Check regularly to ensure limits are maintained
    -Purchase Journal
    -Compare POs to budgeted amounts
    -Only authorized people using POs
    -All refunds and dollars owed to company are accounted for
  48. 48Quality ControlManagement function that ensured project is being constructed according to the standards prescribed by the specifications; covers all aspects of the job - personnel, site safety, materials,...
  49. 49Project Documentation: Before project activities begin, it is important that...A specific list of all required documentation be prepared
  50. 50Project documentation records may be needed...-For legal purposes
    -Tracking docs for defective materials
    -Future planning
    -To satisfy government requirements for doc maintenance
    -Future review of the sequence of project flow
  51. 51What do some construction companies utilize for their record keepign system?Construction Specification Institute's Master Format codes
  52. 52What are the two key ingredients when setting up a record keeping system?Consistency and common sense
  53. 53Time limits for retention of documents...They vary; retention period may be 6 months to a number of years
  54. 54As the time for completion of the project nears...PM will prepare and distribute an in-house punch list
  55. 55After all items on punch list is addressed, the PM must compile project documents:-Admin paperwork in contract docs
    -Guarantees and warranties
    -Waivers of lien from suppliers and subs
    -Cert. of substantial Completion
    -Cert of Occupancy
    -Cert for inspections (electrical, plumbing, mechanical, fire safety)
    -Additional certificates required by gov agencies or contract agreement

Information

Description
Flashcards on Chapter 2: Project Management, created by Elizabeth Mack on 15/04/2024.
Created by
Elizabeth Mack
Views
0
Rating

Feedback

What is it about?

What do you think of the new look?

How do you like it?