Data Management

Data Management

1. Day to day work

   • How is data gathered?
     • Oral
     • Written
     • Visual
     • Written
     • Electronic
     • Information provided
   • What data do we use?
     • Photos
     • Condition
     • Address and contact info
     • Photos
     • Lease
       • Licenses
       • Heads of terms
       • Agreements to lease
     • Technical drawings
       • Produced by us
       • Plans provided
       • External surveyors
         • Topo surveys
         • Architects
     • External sources
       • EPC
       • Audits
       • Investigations
     • Measurements
     • Smart Buildings
   • How do we find data?
     • Colleagues
     • Documents
     • Internet
     • Survey data
     • Tenant/Building data held
     • Books
     • Journals
     • Other companies
     • Government Departments
   • How is data manipulated?
     • Sorting/arranging moving around to allow us to work with, without chaning the outcome
       • Electronic
       • Visual
       • Oral
       • Written
       • What is it manipulated into?
         • Reports
         • S.O.W, B.O.Q, Specs
         • Photo Pages
         • Technical Drawings
   • Storage methods
     • Written
       • Daybooks
     • Electronic
       • Sound files
       • Visual
       • Written documents
     • Hardcopy - files etc.

2. Data Protection Legislation

   • Types/Sources
     • Data Protection Act 1998
       • Data Protection Act 2018
         • Covers some areas not covered by EU GDPR law.
     • Freedom of Information Act 2000
       • Public access to info
       • Info held by Public Authorities
       • No access to personal data
       • Can be kept secret when there is a good reason
       • Planning information can be allowed/disallowed
       • Building Control Information
         • Some personal
         • Some not
     • General Data Protection Regulation 2016
     • Environmental Information Regulations 2004
   • How does this affect data we use/hold?
   • Who needs the data and why?

3. What is data?

   • Facts or statistics that can be analysed
   • Quantities or pieces of information that can lead to an 'output'.
   • May be stored or sent
   • Information known or assumption of facts making the basis of reasoning or calculation.