Revision

Revision

1. Mail merge

   • 1. In order to do a mail merge, you need a recipient list
     • 2. You also need a document which needs to be mail merge
       • 3. The table needs to have headings, save the file with a suitable name
         • 4. Write one suitable letter with placeholders to put the information in
           • 5. With both the documents saved, we can perform the merge
             • 6. Click on "mailings", then "select recipients", then "use an existing list."
               • 7. Find the recipient list you made/saved earlier
                 • 8. Use the "insert merge field" to select the headings you made on the recipient list and put on the placeholders
                   • 9. Replace the parts that need merging with merge fields.
                     • 10. Click "preview results", then use the left and right arrows to view the document

2. Formatting

   • 1. Use the styles section to select a font+colour scheme
     • 2. Select all heading as heading 1 or heading 2
       • 3. After setting your headings you can change the style of them with design ribbons
         • 4. If you used heading 1, heading 2 and heading 3 styles, word can create a contents page for you
           • 5. Click the references ribbon to create a contents page
             • 6. You can add a professional cover page easily by "clicking cover" page on the insert ribbon
               • 7. Add a colour and style that is pre-made for the scheme

3. Professional Presentation

   • RULE 1: Each slide should contain a maximum of 5 bullet points, each bullet point should be one or two sentences
     • RULE 2: You should summarise information on the screen and explain in detail while presenting
       • RULE 3: Don't overuse animation, make it short and subtle
         • RULE 4: Each slide should contain useful information, if it doesn't get rid of it
           • RULE 5: Give your background and foreground different shades, one dark on pale
             • RULE 6: Use built in themes as they look more professional
               • RULE 7: Use they layout tool to ensure everything is spaced out