Flashcards
Project Planning Techniques
Flashcards do conjunto (33)
- 1What does the life cycle of a project look like?it's mapped by the 4Ds
Define
Design
Deliver
Develop - 2What is project managementthe application of knowledge, skills, tools and techniques to project activities to achieve project requirements
- 3How do we do project managementproject management is accomplished by the integration and application of project management processes
Initiating, Planning
Executing
Monitoring and Controlling
Closing - 4what is the project planning process?Planning process taking place at two levels
1. Deciding "what" is going to happen - tactical level plan
2. Statement of "how" it' going to happen - operational level - 5How can we map out the project planning processAs an input-process-output diagram
As a flowchart - 6What does the project planning input-process-output model look likeINPUTS - Project Brief
Controls > PLANNING PROCESS < Mechanisms
OUTPUTS - Project Plan & Proposals - 7What controls are there acting on the process?1 Standards and Procedures
2 Various Constraints - financial, time, legal, ethical, strategic, environmental, cultural - 8what mechanisms are involved in the process?Tools and techniques
Project Manager
Project Team - 9What does the project planning flowchart model look like?Identify Constituent Activities
Determine logical sequence of activities
Prepare estimates of time and resources required to complete the project
Present the plan in a readily intelligible format - 10What project planning considerations are there?Stakeholders
Scope
Integration
Time/Cost/Quality
HR
Procurement
Risk
Communications - 11What project planning techniques are available?Objectives Triangle / Brainstorm scope
Power Interest Grid / Positive-Negative Grid
RACI Matrix / Gantt charts
Probability Impact chart / Sensitivity Analysis / Implementation Strategies - 12What other project planning techniques are there?WBS / Activity on Node diagram
Critical Path Analysis / Scheduling
Techniques of control
Ground Up & Top Down costing
Estimating Techniques
Cost Build Up - 13What do we have to be when using the techniques?We have to be CRITICAL of them
- 14Critical Thinking: Obj Triangle, Power Interest Grid, Positive/Negative energy grid, BelbinThese tools do not set people and not change - people in these projects can change - social constructs are complex and dynamic and tools have to be fluid to reflect this
- 15Critical Thinking: Project Scope BrainstormingThe scope of a project is not fixed
Have to be proactive and challenge any existing assumptions - 16Critical Thinking: RACI matrixResponsible and Accountable overlap each other
Responsible should really be "involved" or along those lines but this would mess up the acronym - 17Critical Thinking: Gantt ChartsThese are not set in stone and should not be treated as if they are an absolute plan that can not be deviated from
They are a working document that is subject to change - 18Critical Thinking: Probability Impact chart and Sensitivity AnalysisThese tools are not definitive when calculating risk, they are merely tools to help you discuss risks and try to mitigate them
- 19Critical Thinking: Implementation StrategiesThey are not dedicated to particular types of project and you are not limited to using just one implementation strategy, project teams can use a combination of them
- 20What does initial planning do?It outlines the outcomes of a project and the way it will be delivered
"what" and "how" - 21What are the elements of outline planning?Concept Development
Scope Development
Product and Process Overviews - 22What does scope management do?It helps to avoid scope (feature) creep
It ensures that all parties to a project are agreed on what the project is going to do - 23Does the scope of a project have to be known at the very beginningNo a scope can be loose to begin with but by the end of the definition phase a scope statement should be agreed on for the work that is going to follow
- 24What are the three phases of scope managementInitiation
Scope Plan
Scope Change Control - 25What is involved in the Initiation stage?Selection
Constraints
Strategic Plan
Assumptions - 26What is involved in the Scope Plan?Work breakdown structure
Scope statement
Scope acceptance - 27What is involved in Scope Change Control?A change control system
Performance management
Some form of approval/acceptance is requrie e.g. sign off or team meeting - 28Why is the planning process importantBecause a well balanced plan guides the actions of a project team without describing specific tasks for each minute of everyday
planning is a means to an end - 29What does planning need to do?It needs to take variability and product/process uncertainty into account but often does not
- 30What are the three broad planning approaches1 Claim we know everything - optimism bias
2 Acknowledge we know nothing - wishful thinking
3 Both of the above - roll wave planning - amount of info in plan increases closer to the point in time > imprecision? poor at meeting objectives? - 31Why do project managers need to manage the planning process?To ensure that sufficient planning is done for traceability purposes - legal projection that you did all the work possible to provide for requirements
- 32Identify some benefits of a systematic planning approach- breaks down complex activities into manageable chunks
- determines logical sequence of activities
- provides an input to subsequent processes
-provides a logical basis for decisions
- shows effects on other systems - 33Identify some other benefits of a systematic planning approach- Filters frivolous ideas
- provides framework to assess programmes
- essential for revision/refinement
- allows lessons to be learned from practice
- facilitates communication of ideas in a logical form to others
Informações
- Descrição
- Second Year Uni Project Management FlashCards sobre Project Planning Techniques , criado por Alex Millar em 19-06-2016.
- Criado por
- Alex Millar
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