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Flashcards

Chapter 3

Verity Spinks ICT English 51 cards

Cards in this deck (51)

  1. 1What kinds of buttons are there?Activate command, Navigation in a presentation slide, Command buttons in Database
  2. 2Characteristics of the online training system?-A course can be linear
    -Video clips and multimedia clips -Course can be stopped and started to suit the learner.
    -Pace of learning set by the student. -They can repeat an exercise until they are confident they have learned it.
    Can return to previous topics.
    - Tests and instant feedback
    -Trainer should be able to view a student's progress and assess if they need help
    -The system should provide statistical information
    -If internet based then can be taken from anywhere at any time
  3. 3Describe the function of a WizardHelp user create he final product by giving them options which apply to that application.
  4. 4Name one advantage and disadvantage of using a wizard+Helps inexperienced user
    +Quick
    +Ensure no info is forgotten
    +Standard formats can be used
    Standardisation
    -No individuality to end result
    -End result may not fully meet the needs of the user
    -It is harder to tailor the docs to the needs of the targeted audience
    -Must be paid for/made
  5. 5What is a Template?Pre-set layouts and formats designed to have a specific look. They detail the colours for background, text, fill and accents.
  6. 6What is a style sheet?A style sheet contains the instructions for the layout of a document, such as the font styles.Style sheets are used to maintain consistency throughout the document and across an organisation.
  7. 7Describe an advantage of using a Template-Quick
    -Easy to use
    -Come with software in most cases
  8. 8Name two disadvantages of using a style sheet.-Someone needs to create it can be used (Time/ money)
    -Can be lost
    -No individuality
    -May not suit every purposes needs
    -Hard to tailor to meet the needs of target audience
  9. 9What is a Macro?A macro is a way to automate a task or procedure which you perform on a regular basis. A series of instructions and/or actions that can be recorded
  10. 10What is a Data Entry screen?Data entered via the "screen", that will automatically be stored in the corresponding database table.
  11. 11What formatting can you do in a Data Entry screen?-Font style
    -Font size
    -Colours
    -Graphics
    -Animation
  12. 12Apart from formatting, what else can you do to change the design of the data entry screen?Layout
    Navigation
    consistency
    Validation
    Help facilities
  13. 13What are buttons used for?Navigating between web pages, linking to other websites or accessing files
  14. 14Give two disadvantages of using route finding systems?- Need access to the internet
    - Need access to the right kind of mobile or navigation system
    -The route may not be the best or even sensible.
    -Many villages now have 'no sat-nav' signs.
    -The route may take you through residential streets, making it more unsafe for residents
    -Cannot factor in delays
    -Maps need to be up-to-date
    - Need to be technically literate in order to make use of the technology
  15. 15What things would be included in a Form?Autofilling
    Drop down boxes
    Option boxes
    Instructions
    Error messages
  16. 16What is a check box?Options are provided with a box by the side of each option. The user can tick the check box to indicate the selection required
  17. 17What is a option box?The user selects the required option from a group of available options or values.
  18. 18What is a List box?A list of available options are displayed in the form of a drop down list. The user can select one or more items from the list.
  19. 19What is a Spinner?A set of two arrows, one pointing up, one pointing down. The appropriate arrow is selected in order to increase or decrease a value by a pre-determined amount.
  20. 20What kinds of menu's are there?-full screen menu
    -pop up menu
    -menu bar
    -pull down menu
  21. 21Name 2 benefits of using a Tailoring interface-easier for the user to use
    -user chooses only from whats available
    -helps use pick quickly
    -reduces entry errors
    -reducing time taken to fill in, increasing user productivity
  22. 22What are the advantages of using a master slide?-ensures that all presentations based on it will follow the corporate house style.
    -don't have to remember to include important information
    -automatically updated to reflect that change
  23. 23What methods are there for inexperienced users?User documentation,Tutorials, Help, Wizards, Simplified user interface.
  24. 24What help can they give for helping those use spreadsheet and databases?Use of forms, Macros, Validation checks, Cell comments, naming cells, colouring cells, cell protection.
  25. 25Name 3 reasons for importing and exporting files-Analyse data or use it for another purpose
    -Exchanging information
    - Presenting data
    -Migrating to a new software application
    -To be able to access and use old data files
  26. 26Why are House styles needed?-To ensure consistency across all documents
    - To support brand recognition
    -To reduce the amount of time staff spend setting up and formatting documents
    - To reduce the risk of mistakes
  27. 27Name 3 features of using Web Authoring?-WYSIWYG interface
    -Templates
    -Wizards
    -Multimedia
    -Hyperlinks and hotspots
    -Site Manager
  28. 28What is word processing used for? And how?-Writing letter
    -Memo
    -Reports
    -Mail merging
    -Text is usually entered via a keyboard.
  29. 29Name one advantage and one disadvantage of using Word Processor?+WYSIWYG
    +kept for updating and amending
    +saved reused
    +apply security
    +is a common format
    +mail merge
    -Backups can't be done
    -Not so unique, look similar
  30. 30What is Desktop Publishing software?DTP software is used to arrange text and graphics into professional looking publications which can then be printed out.
  31. 31What is DTP used for?- Flyers
    - Brochures
    - Posters
    - Business cards
  32. 32Describe two advantages of using DTP?- There is more control
    - Large amount of templates which means a novice user can use it easily
    - When text is in a frame it can be manipulated with great precision
  33. 33What is Spreadsheet Software?A spreadsheet is a piece of software which is used to carry out calculations and modelling scenarios.
  34. 34What are Spreadsheets used for?-Graphs and charts
    -Modelling
    -Mail merge source
    -Company accounts
  35. 35Name 3 advantages of using Spreadsheet software-Complex calculations can be done quickly
    -Automatic Recalculation
    -Can look professional with graphs and charts
    -Model scenarios too risky for real life
    -use historical data for nowadays
  36. 36What is a Database Software?A database is an application which allows the effective storage of data and records in a logical way.
  37. 37What is Database used for?-Data handling
    -Sorting data
    -Searching for data / running queries
    - Producing reports
    - Mail merge
  38. 38Name two advantages of using Database software-Queries can be used
    -Reports can be done
    -Referential integrity can be ensured
    -Data is independent of the database structure
    -data can be changed or added easily without redesigning
  39. 39What is web authoring?A web authoring package is specifically designed to allow you to create web pages and web sites.
  40. 40What is word processing software?A word processor is a software application that is used to produce, edit and format mainly text based documents.
  41. 41What is Presentation software?Presentation software is used to create a slide show to present information to an audience.
  42. 42What features does Presentation Software have?- Multimedia
    -Templates
    -Slide designs/layouts
    - Animation and transitions
    - Timings and loops
    -Handouts
  43. 43Name one advantage and one disadvantage of Presentation software+very little skill required
    +create it quite professionally
    +Insert multimedia
    +Can present from anywhere in the room
    +can use websites and other software in the middle of the presentation.
    -tempting to use too much text
    -Animations can be distracting
    -Without care it can look amateurish
  44. 44What Characteristics are there for School Administration?-Database to hold records
    -Facility to record student marks
    -Attendance monitoring facility
  45. 45Characteristics of a stock control system-have a list of all stock items and suppliers
    -have a list of all components for the item if stock manufactured
    -know min and max stock levels
    -work out how much to order
    -know delivery times for orders
    -have links to orders database
    -have link to budget system
    -update stock records when orders received
    -have previous sales figures
    -have ability to predict stock requirements based on previous sales
    -have manual override on items being ordered
  46. 46What are the three ways of booking?-Telephone
    -Internet
    -By person/post/fax
  47. 47What are the characteristics of appointment booking systems?-Choose a date and time
    -View the available times
    -Book the appointment
    -Change or cancel the appointment
  48. 48Characteristics of a Ticket booking system-Allows customer/staff to select event/date
    -select how many tickets, what they cost
    -check and book the seats
    -can automatically get tickets through the post
    -can be processed, verified and confirmed.
    -enable change in the booking
  49. 49Name two advantages of a booking system?- automatic
    -Customers can see what it available,
    -Booking can be done well ahead of time
    -Booking is fair - it is usually a first-come first-served system.
    -Very flexible
    -You can 'reserve' a seat / item
    -Provides an easy way to confirm by email or letter.
    -posting of tickets can be tracked
  50. 50Name the characteristics of a Route finding system- provide directions in graphical form / maps
    -Text based directions
    -Directions/maps can be printed and saved for later
    -Zoom-in/out feature
    -Places of interest/ fuel stations/ hotels etc can be shown
    -They can allow you to plot multiple destinations per journey
    -select road types you want to use
    -Can select fastest/shortest routes
    -User gives start place/postcode and the destination postcode
    -Different routes can be offered
  51. 51Give two disadvantages of using route finding systems?- Need access to the internet
    - Need access to the right kind of mobile or navigation system
    -The route may not be the best or even sensible.
    -Many villages now have 'no sat-nav' signs.
    -The route may take you through residential streets, making it more unsafe for residents
    -Cannot factor in delays
    -Maps need to be up-to-date
    - Need to be technically literate in order to make use of the technology

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Description
ICT Flashcards on Chapter 3, created by Verity Spinks on 16/04/2013.
Created by
Verity Spinks · Apr 2013
Updated
Aug 16, 2016
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ict
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