Formal Project Management

Formal Project Management

1. Preparing Plans

   • Communication
     • How everyone will be kept informed of the project and what methods
     • Risk
       • Documents of risks and how it can be prevented and how it will be dealt with if it happens
       • Resource
         • The human and equipment resources that are needed
         • Acceptance
           • Criteria of clients acceptance and schedule for client acceptance reviews
           • Procurement
             • Goods and services that are obtained externally and the process of suppliers
             • Quality
               • List of clear quality requirements for each deliverable and how they will be completed
               • Financial
                 • Allocates budget for each stage of the project

2. Milestones

   • A milestone is a critical point at which the progress of a project is assessed to ensure that the demands of quality, time and budget are being met
   • It is a point in time by which certain parts of the project should be completed

3. Complexity

   • A lot of complex projects can be broken down into smaller sub tasks

4. Planning Schedule

   • Plan when activities involved in the project occur
   • Gantt charts are used
     • Not simply listing one task after another, some tasks can occur at the same time, concurrently

5. Clear Timescales

   • So that the project can be monitored
     • Use of deadlines that are achievable

6. Monitoring Progress

   • Once the project is underway the Project Manager will need to establish control by constantly monitoring its progress
     • Regular progress reports and meetings
   • Effective communication between the team, team leader and the PM

7. Cost and Quality

   • A budget will be allocated to a project
     • Must monitor progress to ensure the budget is adhered to
   • Must monitor quality of deliverables

8. Agreed Deliverables

   • Documents or systems that must be produced at various stages of the SDLC
   • Deliverables are agreed in advance by the project team and the client
     • When completed, the team will meet the users to sign off these deliverables

9. Identify Dependcies

   • Tasks need to be identified
     • Which tasks are dependant on earlier tasks having been completed
     • What you have to have before tasks can start and be completed