7. Project Management Software

7. Project Management Software

1. 7.1 Theatre Show Production

2. 7.2 Project Management

   • Initialisation: Selects Project Manager and teams based on skills
     • Planning and Design: Breaks tasks down and outlines success benchmarks for each task
       • Implementation: Creates a planned solution to solve the overall problem
         • Closure: The completed project is formally handed over to the client
   • Task breakdown
     • the project management team view the overall project and then break it down into a series of sub-tasks; it is difficult to automate this process, particularly for large, complex projects. Therefore the management would use their experience to determine the exact number of sub-tasks, based on the size of the project and the overall timescale available. It is important to create a series of small tasks, as they can be worked on simultaneously and are easier to manage.
     • Team allocation
       • ideally the team will be allocated tasks that suit their individual expertise; the project management may also assign tasks to a team of staff members that have performed well together on previous projects.
     • Scheduling
       • this is created by identifying the tasks that need to be carried out, the order in which the tasks need to be carried out, the resources or staff available to carry out these tasks and the timescale by which these tasks must to be completed. The project management would use this information to construct a synchronised work schedule, using Gantt charts and critical path analysis as tools to plan and manage complex projects.
     • Monitoring and reporting
       • is crucial in ensuring that a project is kept on schedule. The sub-tasks of the project must be checked at regular intervals to ensure that they are meeting the requirements of the specification and will be completed by the appropriate deadlines.

3. 7.3 Gantt Charts

   • Gantt charts are used for showing all of the activities that are included in a particular project, such as:
     • The start date and end date of each activity included in the overall project
     • The dependency between the different activities; for example, if Activity C is dependent upon Activity A then it cannot be started until Activity A has been completed
     • Most computer software Gantt charts have the option to view the current date and show the completion status of the project at that date
     • Here`s an example

4. 7.4 Project Planning Methods and Software

Images and files in the map