Project Managment 2

Project Managment 2

1. Agenda for Pre-Start Meeting with Client

   • Information Required
     • Architect
       • Design Stage H&S Plan
       • Full Set of Architectural drawings (For Construction Issue)
       • Setting out details and points, datums, etc.
       • ESB requirements, Substation details, etc
       • Copy of the planning conditions
       • Letter of intent
       • Copy of the commencement notice to be approved
       • Archeologists Report
       • Conservation Report
     • Engineer
       • Setting out details and points, datum's, etc
       • Full Set of Structural and Civil Engineering drawings (For Construction Issue)
       • Existing level survey
       • Site investigation report
     • Client
       • Copy of the commencement notice to be approved
       • Mechanical & Electrical requirements

2. Programmes

   • Target Programme
   • Identify all work and subcontract elements
   • Set milestone dates for the completion of specific tasks
   • Identify a critical path
   • Contract Programme

3. Procurement Programme

   • Packages
     • Materials
     • Subcontractors
   • Dates

4. Progress Reports

   • Project Overview
     • Up to date programme/ progress
     • Progress vs. target programme
     • Building Issues
       • Material
       • Labour
   • RFI list
   • All contractors (Main + Sub) resources
     • Labour
     • Material
     • Plant
   • Weather report
   • Monitoring of vibration noise
   • Live Drawings
     • Approved working drwgns by any spec. subcontractor
     • Architectural drawings
     • Engineering drawings
     • Services drawings
   • Health and Safety Info
   • Samples for Approval

5. Project Review Meetings

   • Project Overview
   • Cost Overview
   • Procurement Issues
     • Delays
   • Subcontractors
     • Performance
     • Appointments
   • Design team
     • Information flow
     • Any issues
   • Problems
   • QUality
   • Design discussion

6. Project Review to Practical Completion

   • Programme
   • Quality
   • Phasing / Partial Possession
   • Handover document review and update
   • Resource requirements
   • Financial Issues

7. Practical Completion

   • Systems
     • fully commissioned
   • Handover
     • O&M (Operation and maintenance manual) created
       • Installation Certificates
       • Commissioning and testing results and certificates
       • Instructions for its operation and maintenance (including health and safety information and manufacturers' instructions for efficient and proper operation).
       • Data sheets and specifications for all used materials, products
       • Any related details/drawings
       • An asset register of plant and equipment
       • Guarantees and /or warranties
       • Particular requirements for demolition, decommissioning and disposal
       • Ancillary certificates
     • Health and Safety File

8. Project Completion

9. Design

   • Site Plan
     • Carparking
     • Storage/ Hoarding
       • Materials
       • Plant
     • Site offices
     • Canteen
     • Supply's Drop of area

10. SIte managment

    • Site Daily Diary
      • Weather
      • Operatives on site
      • PPE issues
      • Plant
        • to site
        • off hire
      • Subbiies contra charges
    • Site dockets
    • Hire weekly report

11. Contact list

    • Sub-contractors
    • Project Management Practice
    • Client
    • ADCO
    • Safety officer