Flashcards
SCOPE MANAGMENT
Cards in this deck (38)
- 1WHAT IS SCOPE MANAGEMENT*PROCESSES CONCERNED WITH THE WORK NEEDED TO MEET THE PROJECTS OBJECTIVES
- 2WHEN DOES SCOPE MANAGEMENT START?*IMMEDIATELY AFTER PROJECT IS INITIATED
*CONTINUES UNTIL THE PROJECT IS CLOSED - 3HOW MANY TIMES IS PROJECT SCOPE CONDUCTED?*PROCESS IS ITERATIVE- REVISED THOUGHT OUT LIFE OF PROJECT
*PERFORMED SEVERAL TIMES IN MULTI-PHASED PROJECTS - 4WHAT ARE THE PHASES OF SCOPE MANAGEMENT (6 EA)1. PLAN SCOPE MANAGEMENT (PLANNING)
2. COLLECT REQUIREMENTS (PLANNING)
3. DEFINE SCOPE (PLANNING)
4. CREATE WBS (PLANNING)
5. VALIDATE SCOPE (M&C)
6. CONTROL SCOPE (M&C) - 5WHAT IS PRODUCT SCOPE?*CHARACTERISTIC OF THE PROJECT'S FINAL PRODUCT, SERVICE OR RESULT
*REQUIREMENT THAT RELATE TO THE PROUDCTION OF THE PROJECT
*THE DESIRED END RESULTS - 6WHAT DOES PRODUCT SCOPE DESCRIBE (6 EA)?*WHAT WILL IT DO
*HOW IT WILL BE USED
*HOW IT WILL FUNCTION
*WHAT PRODUCT WILL LOOK LIKE, WHAT THE SERVICE IS, RESULT WILL BE
*WHAT'S THE IMPACT TO STAKEHOLDERS/ORG/CUSTOMERS
*DESCRIBE CONSTRAINTS, RESTRICTIONS, STANDARDS, REGULATION,ETC - 7WHY SHOULD PRODUCT SCOPE BE "SHARED"?*WHEN EVERYONE UNDERSTAND IT, THE TEAM CAN GET BEHIND IT
*MORE LIKELY TO COME UP WITH MORE EFFICIENT, INNOVATIVE AND RESILIENT PROJECT DECISIONS - 8WHAT IS PROJECT SCOPE?*THE WORK THE PROJECT TEAM WILL PERFORM TO ACHIEVE ALL THE PROJECT'S OBJECTIVES
*ENCOMPASSES PRODUCT SCOPE
*INCLUDES PLANNING, COORDINATION, MANAGEMENT ACTIVITES - 9WHY SHOULD THE PROJECT SCOPE BE DESCRIBED IN GREAT DETAIL?*IT WILL DRIVE THE ACTIVITIES THAT WILL OCCUR
*REDUCES MISINTERPRETATIONS OF HOW AND IN WHAT STEPS THE DELIVERABLE WILL BE PRODUCED
*REDUCES SCOPE CREEP - 10HOW DOES PMBOK DESCRIBE SCOPE MANAGEMENT (6 EA)*PLAN: HOW YOU WILL PLAN, MANAGE, CONTROL SCOPE & REQUIREMENTS
*DETERMINE REQUIREMENTS
* STAKEHOLDERS NEEDS-SORT & BALANCE
*CREATE WBS
*OBTAIN CUSTOMER VALIDATION
*MEASURE SCOPE PERFORMANCE & ADJUST AS NEEDED - 11WHAT IS A REQUIREMENT?*CONSTITUENT NEEDS, OBJECTIVES, SPECIFICATION OF PROJECT DELIVERABLES
- 12WHAT IS THE PURPOSE OF PROJECT SCOPE PRE-PLANNING?*DETERMINE HOW REQUIREMENTS WILL BE COLLECTED, ORGANIZED, PRIORITIZED, TRACKED AND MEASURED
- 13WHERE ARE THE REQUIREMENTS COLLECTED?*REQUIREMENTS MANAGEMENT PLAN
- 14WHAT IS THE MAIN PURPOSED OF THE REQUIREMENTS MANAGEMENT PLAN?*ENSURE THAT NOTHING IS MISSED WHILE REQUIREMENTS ARE COLLECTED
* REQUIREMENTS PROPERLY LINKED TO DELIVERABLE AND SCOPE - 15WHAT SHOULD BE INCLUDED IN THE REQUIREMENTS MANAGEMENT PLAN (4 EA)?*KINDS OF INTERACTIONS W/ CUSTOMER AND STAKEHOLDERS TO COLLECT REQUIREMENT
*CATEGORIZATION METHODS
*DESCRIBE PRIORITIZATION, SCORING, APPROVAL METHODS
*CONFIGURATION MANAGEMENT ACTIVITIES (CHANGE) - 165.1 WHAT HAPPENS DURING "PLAN SCOPE MANAGEMENT"?* DETERMINES HOW SCOPE WILL BE PLANNED, EXECUTED & CONTROLLED
*RESULTS IN CREATION OF SCOPE MANAGEMENT PLAN & REQUIREMENTS MANAGEMENT PLAN - 17WHAT DOES THE SCOPE MANAGEMENT PLAN DEFINE (6 EA)?*HOW TO ACHIEVE SCOPE
*WHAT TOOLS TO USE TO PLAN
*HOW TO CREATE THE WBS
*WHAT ENTERPRISE ENVIRONMENT FACTORS & ORGANIZATIONAL PROCESS ASSETS WILL COME INTO PLAY
*HOW SCOPE WILL BE MANAGED & CONTROLLED
*OBTAIN ACCEPTANCE FOR DELIVERABLES - 185.1 INPUTS/TOOLS/OUTPUTS OF "PLAN SCOPE MANAGEMENT"?*INPUTS:
PROJECT MANAGMENT PLAN
PROJECT CHARTER
EEF & OPA
*TOOLS: EXPERT JUDGEMENT/MEETINGS
*OUTPUTS: SCOPE MANAGEMENT PLAN & REQUIREMENTS MANAGEMENT PLAN - 195.2 INPUTS/TOOLS/OUTPUTS OF "COLLECT REQUIREMENTS"*INPUTS:
PROJECT CHARTER
STAKEHOLDER REGISTER
*TOOLS: LOTS
*OUTPUTS: REQUIREMENTS MANAGEMENT PLAN, REQUIREMENTS DOCUMENTS, REQUIREMENTS TRACEABILITY MATRIX - 205.2 WHAT ARE THE TOOLS FOR "COLLECT REQUIREMENTS"?*Reviewing Historical Records
*INTERVIEWS
*FOCUS GROUPS
*FACILITATED WORKSHOPS
*BRAINSTORMING
*NOMINAL GROUP TECHNIQUES
*MULTI-CRITERIA DECISION ANALYSIS
*MIND MAPS
*AFFINITY DIAGRAMS
*QUESTIONNAIRES & SURVEYS
*OBSERVATIONS
*PROTOTYPES
*BENCHMARKING
*CONTEXT DIAGRAMS
*GROUPD DECISION_MAKING TECHNIQUES - 215.2 WHAT'S THE PURPOSE OF THE REQUIREMENT DOCUMATION?Make sure the requirements are clear and unambiguous
- 225.2 Collect Requirements, Balance Stakeholders’ Requirements?*Make sure the requirements can be met within the project
objectives
*Prioritize requirements and resolve any conflicts between them - 235.2 HOW DO YOU RESOLVE COMPETING REQUIRMENTS?*Use conflict resolution, team building, and problem-solving skills
*Look for options including schedule compression, re-estimating, and brainstorming
*Hold meetings, interviews, and discussions to facilitate the resolution - 245.2 WHICH COMPETING REQUIRMENT DO YOU ACCEPT?Resolve competing requirements by accepting those that best comply with the following:
*Business case stating the reason the project was initiated
*Project charter
*Project scope statement *Project constraints - 255.2 WHAT'S THE PURPOSE OF THE REQUIREMENTS TRACEABILITY MATRIX?*Help link the requirements to the objectives and/or other
requirements
*Track the requirements over the life of the project to
ensure they are accomplished - 265.3 DEFINE SCOPE PROCESS...WHAT'S THE PURPOSE* The process of developing a detailed description of the project and product
- 275.3 DEFINE SCOPE: INPUTS/OUTPUTSInputs:
*Project Charter
*Scope Management Plan
*Requirements documentation
*Organizational process assets
Outputs
*Project Scope Statement
*Requirements Documentation
*Project Document Updates - 285.3 DEFINE SCOPE*Use the scope management plan, requirements documentation, project charter, and information about project risks, assumptions, and constraints to help define scope
*Primarily concerned with what is and is not included in the
project and its deliverables - 295.3 DEFINE SCOPE: PRODUCT ANALYSIS WHAT HAPPENS HERE?*Analyze the objectives and description of the product stated
by the customer or sponsor and turn them into tangible
deliverables - 305.3 DEFINE SCOPE: WHAT IS CONTAINED IN THE PROJECT SCOPE STATEMENT?*Product scope
*Project scope
*Deliverables
* Acceptance criteria
*WHAT IS NOT PART O FTHE PROJECT
*ASSUMPTIONS AND CONTRAINTS - 315.4 CREATE WBS: WHAT'S THE PURPOSE OF THE WBS?*Process of subdividing project deliverables and project work into smaller, more manageable components
- 325.4 WBS: INPUTS & OUTPUTSInputs:
*Project scope statement
*Requirements documentation
*Organizational process assets
Outputs
*Scope Baseline
*WBS
*WBS Dictionary
*Project Document Updates - 335.3 WHY IS THE WBS SO IMPORTANT?*Graphical picture of the hierarchy of the project
*Identifies all the deliverables to be completed; deliverables not included are not part of the project
*Foundation which the project is built
*Is VERY important
*Should exist for every project
*Forces you to think through all aspects of the project
*Can be reused for other projects
*Does NOT show dependencies - 345.3 WHAT IS THE WBS DICTIONARY?*Description of the work to be done for each work package in the WBS
*Helps make sure the resulting work better matches what is needed
*Used to prevent scope creep - 355.4 CREATE WBD: WHAT DOES THE SCOPE BASELINE INCLUDE?*Project scope statement
*WBS
*WBS dictionary - 365.5 VALIDATE SCOPE: WHAT IS THE PROCESS?*Process of formalizing acceptance of the completed project deliverables.
*Meeting with the customer or sponsor to gain formal acceptance of interim deliverables - 375.5 VALIDATE SCOPE: INPUTS/OUTPUTS (M&C PHASE)?Inputs:
*Project management plan
*Requirements documentation
*Requirements traceability matrix
*Verified deliverables
Outputs
*Accepted Deliverables
*Change Requests
*Project Document Updates - 38—
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- PMP Project Management Flashcards on SCOPE MANAGMENT, created by kat atkins on 02/03/2017.
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- kat atkins
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